Receptionist

Calthorpe Academy, Birmingham, West Midlands, B12 0TP

5 days remaining to apply

• Start date details

  ASAP

• Closing date

  2 October 2024 at 11:59pm

• Date listed

  18 September 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £19,967.00 - £21,693.00 Annually (Actual)

Receptionist job summary

School Receptionist

Job Description

Purpose of the job

The School Receptionist is the first point of call for visitors to the school, parents, staff and children. As the ‘face’ of the school the receptionist should be welcoming, personable, helpful and able to represent the School in a professional and friendly manner. In addition it is essential that the person for this role is organised, able to multitask, work flexibly and have a ‘can do’ approach to work, as no two days are the same. The receptionist is also required to assist the office manager and head teacher with various administrative tasks, requiring a good level of IT skills and organisation.

Key Responsibilities

• To act as the first point of contact for the school: welcoming visitors and responding to telephone enquiries in a helpful and constructive manner and ensuring that appropriate actions are taken in a timely manner.
• To answer the intercom CCTV system whilst having a high regard for security and safeguarding.
• Ensuring entry to the premises is controlled and that all visitors sign in and take a visitor badge, recording DBS numbers where appropriate.
• Receive, sort and distribute mail.
• Ensuring that the reception area/staff room and is kept smart and tidy.
• To provide administration assistance as required by the leadership team.
• General clerical and administrative tasks such as photocopying, printing, laminating etc.
• To monitor the late arrival of pupils and main an accurate and up to date computer and paper based records and files.
• To manage the school calendar- adding and removing content as appropriate
• To assist in arrangements for meetings and make room bookings
• To check the staff room on a daily basis, ensuring it is tidy and display boards are up-to-date
• Comply with GDPR
• Cover and Agency staff
• Liaise with extended leaders regarding assigned classes for agency staff
• Add agency staff and visitors to the SCR

General

• Ensure that all duties and responsibilities are discharged in accordance with the schools health and safety at work policy.
• Participate in the school performance management scheme, ensuring that performance standards/targets are set and met within the agreed time scale.
• Qualifications and Skills
• A good level of computer / IT skills
• Excellent organisational skills and ability to prioritise workload
• Excellent interpersonal and communication skills, in person, telephone and written
• Ability to work independently and as part of a team
• Excellent Customer Service Skills, with the ability to use discretion, patience, tact and respect for confidentiality.
• Equal opportunities statement
• Adhere to the Academy equal opportunities polices and ensure anti- discriminatory practice within our setting
• Commensurate statement
• Undertake any other reasonable duties commensurate with the grade as determined by the office manager and head teacher.

Child protection

To have a due regard for safeguarding and promoting the welfare of children and young people and to follow the child protection procedures adopted by the school and the local authority.

Requirement

You will need to have an ability to fulfil all spoken aspects of the role with confidence through the medium of English.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Calthorpe Academy

• School type: Academy, ages 2 to 19
• School size: 432 pupils enrolled
• Age range: 2 to 19
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Calthorpe Academy website (opens in new tab)
• See more jobs: teaching-vacancies.service.gov.uk/organisations/calthorpe-academy (opens in new tab)

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