School Administrator

Edgar Sewter Community Primary School, Halesworth, Suffolk, IP19 8BU

24 days remaining to apply

• Start date details

  ASAP

• Closing date

  12 January 2026 at 1pm

• Date listed

  18 December 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £24,796.00 Annually (FTE) Grade 2, Point 3

School Administrator job summary

Job Opportunity: School Administrator - Make a Difference Every Day! Grade-2.3 £24796 (Pro rata) 32.5 hours per week, 40 Weeks a year Monday - Friday 8.30am - 4.00pm

Are you highly organised, a great communicator, and thrive in a busy environment? Do you have a passion for supporting education and ensuring a school runs smoothly?

We are seeking a dedicated and enthusiastic School Administrator to join the heart of our vibrant primary school office team. This is a crucial role, providing essential administrative support to staff, pupils, and parents.

Key Responsibilities:

• Front Office Management: Acting as the first point of contact, managing telephone enquiries, emails, and welcoming visitors with a friendly and professional manner.

• Administrative Support: Providing general administrative support to the Headteacher and teaching staff, including typing letters, preparing documents, and managing school correspondence.

• Data Management: Maintaining accurate and confidential pupil and staff records using the school's management information system (MIS).

• Financial Tasks (Basic): Processing invoices, assisting with school trip payments, Recording school meals and chasing outstanding fees (training provided).

Logistics: Managing incoming and outgoing mail, ordering stationary supplies, and ensuring the office is well-stocked and tidy. Any other Ad hoc duties.

Specific Areas of Focus:

A significant part of this role involves supporting the well-being and safeguarding of our pupils through efficient record-keeping, including:

• Pupil Attendance: Diligently tracking and recording daily pupil attendance, following up on unexplained absences, and communicating with parents regarding attendance concerns.

• School Lunch/Meal Management: Accurately recording daily school meal choices (e.g., universal free school meals, paid meals, packed lunches), processing relevant payments, and liaising with kitchen staff and parents as required.

What We Are Looking For:

Essential Requirements

Desirable Skills

Proven administrative or office experience.

Previous experience working within a school environment.

Excellent IT skills, particularly Google

Knowledge of school management information systems (e.g., SIMS).

Outstanding organisational and time-management abilities.

A strong understanding and practical knowledge of managing pupil attendance procedures.

A professional, friendly, and approachable demeanor.

Familiarity with school safeguarding and data protection (GDPR) procedures.

Strong written and verbal communication skills.

ASSET Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.

The successful candidate will have to meet the requirements of the job description and will be subject to pre-employment checks including an enhanced Disclosure and Barring Service (DBS) and children's barred list check, health check, online search and satisfactory references. Copies of our safeguarding and safer recruitment policies are available on request.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Edgar Sewter Community Primary School

• School type: Academy, ages 3 to 11
• Education phase: Primary school
• School size: 302 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: Edgar Sewter Community Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/edgar-sewter-community-primary-school-halesworth

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