School Administrator

West Wycombe School, High Wycombe, Buckinghamshire, HP14 3AH

3 days remaining to apply

• Closing date

  28 April 2025 at 11:59pm

• Date listed

  4 April 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Fixed term
• Full-time equivalent salary: £28,129.00 - £32,594.00 Annually (FTE) 12:15-15:45 Mon-Fri (17.5 hrs per week term time only). Bucks Pay Range 3-4. It may be possible to offer some flexibility with working hours.

School Administrator job summary

Duties and Responsibilities

The School Administrator is responsible for organising and managing all the administration duties in the school. The School Administrator works closely with the Headteacher on the day-to-day management of the school.

The main duties include:

Office administration

Responsibility for the daily running of the school office – ensuring systems and equipment support the efficiency of the school – photocopiers, filing systems etc

Communications

Communicating and liaising clearly and efficiently with the Headteacher, Governors, parents, staff, children, and visitors to school, which include outside agencies

Responsible for updating and maintaining communication areas of the School Website

Establishing positive relationships with key members of the local community ensuring the school’s excellent reputation

Minute taking for meetings as agreed with the Headteacher

Admissions

Liaise with Buckinghamshire Council in order to administrate all school admissions and leavers

Update the published admissions policy

Publicise and promote open days for prospective parents

Liaise with parents to arrange school tours

Liaise with Senior Leadership Team regarding pupil numbers

Support parents through the secondary schools admissions process

Attendance

To be the Attendance Officer for the school

To work alongside staff to promote excellent attendance, and work with children and families to reduce levels of absence

To ensure all attendance registers are completed accurately

To follow school policy of “first day contact” in response to absence

To ensure all unexplained absences are accounted for – morning and afternoon

To communicate promptly with parents to address and resolve lateness

Personnel and Safeguarding

Ensuring all HR requirements are undertaken for staff recruitment and appropriate induction takes place for new staff

Composing all necessary letters, documents and correspondence

With the Finance Officer, to ensure personnel files are correct and up to date

Responsibility for ensuring safeguarding is implemented with particular regard to DBS checks and maintaining the Single Central Record.

To support the school’s commitment to safeguarding children and promoting their welfare

Information Management

MIS System (Arbor): Responsible for inputs of all staff and pupil records, School and Workforce Census, School Assessment Data, Migration and Transfer Files

Emergency contact to all stakeholders in the event of an emergency or school closure

GDPR compliance

Assessment

Inputting EYFS and end of Key Stage Assessment Data, and generating pupil attainment reports for parents

Submitting data as required to the LA and DFE

General

To participate in training when required

Compliance with all school policies, safeguarding procedures, health and safety, confidentiality and data protection requirements

To contribute to the overall ethos, aims and values of the school and the Trust

The above is a list of key responsibilities but is not an exhaustive list. Duties may vary under the direction of the Headteacher.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About West Wycombe School

• School type: Academy, ages 4 to 11
• Education phase: Primary
• School size: 165 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• School website: West Wycombe School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/west-wycombe-school

School location

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