School Administrator
West Wycombe School, High Wycombe, Buckinghamshire, HP14 3AH23 days remaining to apply
Closing date
28 April 2025 at 11:59pm
Date listed
4 April 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Fixed term
Full-time equivalent salary
- £28,129.00 - £32,594.00 Annually (FTE) 12:15-15:45 Mon-Fri (17.5 hrs per week term time only). Bucks Pay Range 3-4. It may be possible to offer some flexibility with working hours.
School Administrator job summary
Duties and Responsibilities
The School Administrator is responsible for organising and managing all the administration duties in the school. The School Administrator works closely with the Headteacher on the day-to-day management of the school.
The main duties include:
Office administration
Responsibility for the daily running of the school office – ensuring systems and equipment support the efficiency of the school – photocopiers, filing systems etc
Communications
Communicating and liaising clearly and efficiently with the Headteacher, Governors, parents, staff, children, and visitors to school, which include outside agencies
Responsible for updating and maintaining communication areas of the School Website
Establishing positive relationships with key members of the local community ensuring the school’s excellent reputation
Minute taking for meetings as agreed with the Headteacher
Admissions
Liaise with Buckinghamshire Council in order to administrate all school admissions and leavers
Update the published admissions policy
Publicise and promote open days for prospective parents
Liaise with parents to arrange school tours
Liaise with Senior Leadership Team regarding pupil numbers
Support parents through the secondary schools admissions process
Attendance
To be the Attendance Officer for the school
To work alongside staff to promote excellent attendance, and work with children and families to reduce levels of absence
To ensure all attendance registers are completed accurately
To follow school policy of “first day contact” in response to absence
To ensure all unexplained absences are accounted for – morning and afternoon
To communicate promptly with parents to address and resolve lateness
Personnel and Safeguarding
Ensuring all HR requirements are undertaken for staff recruitment and appropriate induction takes place for new staff
Composing all necessary letters, documents and correspondence
With the Finance Officer, to ensure personnel files are correct and up to date
Responsibility for ensuring safeguarding is implemented with particular regard to DBS checks and maintaining the Single Central Record.
To support the school’s commitment to safeguarding children and promoting their welfare
Information Management
MIS System (Arbor): Responsible for inputs of all staff and pupil records, School and Workforce Census, School Assessment Data, Migration and Transfer Files
Emergency contact to all stakeholders in the event of an emergency or school closure
GDPR compliance
Assessment
Inputting EYFS and end of Key Stage Assessment Data, and generating pupil attainment reports for parents
Submitting data as required to the LA and DFE
General
To participate in training when required
Compliance with all school policies, safeguarding procedures, health and safety, confidentiality and data protection requirements
To contribute to the overall ethos, aims and values of the school and the Trust
The above is a list of key responsibilities but is not an exhaustive list. Duties may vary under the direction of the Headteacher.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About West Wycombe School
- School type
- Academy, ages 4 to 11
- Education phase
- Primary
- School size
- 165 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
- School website
- West Wycombe School website
School location
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