This job expired on 19 April 2024 – see similar jobs

  • Start date details

    As soon as possible

  • Closing date

    19 April 2024 at 12pm (midday)

  • Date listed

    28 March 2024

Job details

Job role

  • Administration, HR, data and finance

Visa sponsorship

Visas cannot be sponsored

Working pattern

Contract type


Full-time equivalent salary


Pay scale

Grade 10

What skills and experience we're looking for

The school business manager holds a key post of senior responsibility within the school. Reporting directly to the head teacher, the SBM is responsible for ensuring that all financial and non-financial and non-teaching aspects of the school run efficiently and effectively.

The SBM will share the school’s vision and values and will be an important member of the school community, developing positive relationships with governors, staff, volunteers, parents and pupils.

The job description outlines the key duties associate with the role.

Financial resource management

  • Ensure the school’s budget is balanced and appropriately approach discrepancies in the budget.
  • Monitor the school’s budget and ensure value for money is achieved.
  • Forecast future years’ budgets, taking into consideration any relevant plans and new directions.
  • Find and help to implement appropriate methods of income generation that can be used to acquire extra funds for the school.
  • Assess what internal staff structures the school needs to maximise effectiveness and determine which aspects can be outsourced.
  • Have a sound understanding of the pupil premium grant and how to track its effectiveness.
  • Keep up-to-date with the latest changes to financial policy and funding opportunities.
  • Determine long-term strategic plans effectively, taking into consideration the key areas for development and improvement.
  • Be aware of the financial reports that need completing and ensure that these are submitted in a timely manner.
  • Control, monitor and evaluate the school’s finances, ensuring compliance with financial requirements and regulations.
  • Organise financial inspections by internal and external auditors, taking action on any recommendations.
  • Attend, as required, meetings with the finance committee and full governing body, providing information as necessary and discussing methods of development in terms of the school’s spending.
  • Produce, maintain and review a risk register and take action to address any high-risk situations.
  • Monitor service level agreements and contracts to ensure effectiveness of delivery and value for money, negotiating favourable terms where possible.
  • Have a sound understanding of the ‘School resources management self-assessment checklist’ (SRMSAC).

HR management

  • Ensure that the school’s polices are circulated, read and understood by the relevant members of staff, such as ensuring a new starter receives the policies.
  • Handle grievances appropriately and implement any necessary actions, in conjunction with the headteacher.
  • Be actively involved in the recruitment process of new staff, being able to identify the skills, knowledge and understanding that will be required of candidates.
  • Give constructive feedback to staff, handle potentially complicated or uncomfortable situations and take the necessary actions following this.
  • Work with payroll software, offering guidance to colleagues where appropriate.
  • Contribute to ensuring equality and confidentiality for all staff in line with the school’s policies and procedures.
  • Assist the SLT and relevant staff members in ensuring that the school meets all statutory obligations.
  • Manage the performance, discipline, grievance and competence procedures of the administration and office teams.
  • Be a point of contact for the headteacher, SLT and governing board in regard to employment law and associated matters, including updates to policies and procedures.
  • Evaluate the school’s strategic objectives and obtain information for workforce planning.

Help staff identify areas for CPD and organise these opportunities appropriately

Health and safety

  • Oversea health and safety arrangements, in liaison with the headteacher and site supervisor, ensuring that these practices meet statutory obligations and that they are reflected in the school’s Health and Safety Policy.
  • Ensure that health and safety issues are monitored effectively, and delegate responsibility to the relevant members of staff, such as the site manager.
  • Establish and implement a system that can be used to identify potential hazards, taking the relevant action from this identification.


  • Understand the school’s procedures for if a pupil discloses a potential safeguarding concern and what to do in the case of a child protection concern.
  • Be a general and active advocate of maintaining excellent safeguarding standards across the whole school and improving these where possible.
  • Understand safer recruitment practices, pre-employment checks and the DBS.
  • Ensure that staff and pupils are effectively safeguarded to minimise the risk of harm to all.

Administration management

  • Work with and maintain administrative systems, ensuring that maximum efficiency is achieved.
  • Monitor and assess the administrative performance of the school, ensuring transparency and honesty.
  • Handle sensitive and/or confidential data, in adherence with relevant data protection regulations.
  • Benchmark the school’s systems and information against others on a local and national scale.
  • Remain up-to-date with DfE statutory guidance and legislation that impacts the school.
  • Plan, lead and implement organisational change.
  • Prepare information for publication and returns for the relevant bodies, such as the DfE
  • .

ICT and management communication systems

  • Understand what to do in a situation where there is a technical failure, so that the school system could still operate effectively.
  • Be familiar with data protection legislation and how it will impact upon the school’s practices, in liaison with the DPO.
  • Understand the management information systems that are currently used in the school and remain up-to-date on new technologies that may be more efficient.
  • Ensure that the school has a strategy for using technology, which is aligned to the overall vision and plans for the school and ensures value for money.
  • Establish systems to monitor and review the performance of technology within the school, making amendments as necessary.
  • Ensure resources, support and training are provided to enable staff to use the software effectively.
  • Ensure that staff and pupils are effectively safeguarded to minimise the risk of harm to all.

Facility and property management

  • Ensure that outsourced services achieve value for money.
  • Manage catering and cleaning service, ensuring they remain consistently effective.
  • Manage capital projects
  • Ensure appropriate policies are in place


Staff Vacancies – St John's Wallingford Primary School (stjohnswallingford.org.uk)

What the school offers its staff

A welcoming and vibrant place to work, with a supportive team ethos. Close to historic centre of Wallingford and the river Thames

Commitment to safeguarding

St Johns Primary School are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. The successful candidate will be subject to an Enhanced DBS check and references will be required

This job post has expired.

About St John's Primary School

School type
Academy, ages 4 to 11
Education phase
View all Primaryjobs
School size
210 pupils enrolled
Age range
4 to 11
Phone number

A friendly primary school based in Wallingford, Oxfordshire

We pride ourselves on providing a broad and creative curriculum for our children by providing a wide range of learning experiences, based around the six themes of our vision: critical thinking and problem solving, physical and mental well-being, local and global citizenship, communication and social skills, creativity and innovation and key academic skills. Our curriculum is enriched through a range of outdoor learning, sport, art and drama activities, after school clubs, themed weeks, trips and visits.

Through a focus on positive values, we nurture each individual to become the best they can be and help them to become successful life-long learners.

Arranging a visit to St John's Primary School

To arrange a visit and increase the chance of a successful application email office.2567@st-johns.oxon.sch.uk.

School location

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