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School Data Officer

Haughton Academy, Darlington, County Durham, DL1 2AN

6 days remaining to apply

Start date details
As soon as possible
Closing date
23 June 2025 at 12pm (midday)
Date listed
16 June 2025

Job details

Job role: Administration, HR, data and finance
Other support roles
Visa sponsorship: Visas cannot be sponsored
Working pattern: Full time: Term time + 4 weeks
Contract type: Permanent
Full-time equivalent salary: Band 9, SCP 24-27| £34,314-£37,035 FTE

What skills and experience we're looking for

JOB PURPOSE: To be responsible for the academy’s development and use of their Management Information System (SIMS) to support school improvement and data systems including responsibility for producing timely data reports. To act as the GDPR Champion for Haughton Academy.

Main Duties and Responsibilities:

To oversee, develop and maintain the academy’s use of SIMS Management Information System and other data platforms across the academy.
To produce and develop clear, concise, accurate information reports to support the academy raise in its commitment to the continuous improvement through the analysis and evaluation of key metrics, including the academy’s strategic indicators and external benchmarking data.
To support Subject Leaders in the creation of Question Level Assessment spreadsheets and departmental trackers.
To ensure that data returns are accurate and submitted on time.
To act as GDPR Champion (point of contact), ensuring that all staff have read and completed data protection policies and completed appropriate training.
To manage the archiving of pupil records in accordance with GDPR legislation and Trust policies.

SIMS:

The management of SIMS and its role in raising standards across the academy.
To input and maintain pupil records (admissions, leavers and in-year pupil common transfer files) and staff records.
In liaison with the Principal ensure that the census information is accurate and submitted on time.
Compete data checking exercises.
Create pupil lists for annual pupil photos and upload photographs to SIMS.
Liaise with the Assistant Headteacher for Outcomes regarding the development and production of pupil subject reports, maintenance of marksheets and progress grids.
Ensure that pupil timetables are updated and accurate.
Develop further SIMS reports to facilitate communication to parents/carers, analysis reports on behaviour, attendance etc.
Provide data for the Principal’s report for the Education Standards Committee.
Provide a bi-weekly data pack for the Principal (attendance, rewards, sanctions etc).

Other data platforms:

SISRA:

Manage user accounts.
Upload and maintain data.
Set up of the qualification data set.

CLASS CHARTS:

Create staff, parent/carer and pupil accounts.
Export and analyse pupil behaviour data as directed by the Senior Assistant Headteacher.
Manage Provision Map accounts.

PARENTPAY:

Create parent/carer and staff accounts.
Support parent/carers and staff with any issues that may arise.
Send subject and progress reports to relevant stakeholders.

ACADEMY COMMS:

Informing and supporting new users how to access ParentPay.
Support parent/carers with any issues that may arise.

GENERAL

Undertake training to develop further all aspects of the academy’s data management systems and to assist in the training of other staff.
Ensure that the academy’s MIS software is up to date.
To support the Year 6 transition process by creating the online data information forms, updating the paper versions and distributing to new intake parent/carers. Details to be entered into SIMS. ATF file to be imported into SIMS. Transition packs, including Free Academy Meal information and biometric forms.
To undertake a range of administrative tasks to support the efficient running of the school office, for example;
To support staff with the collating of quotes for bus/coach hire.
To check, approve and process the academy’s invoices.
Answering the phone
Maintain Wonde services and Free Academy Meals information.
To perform any other reasonable task that your line manager may ask from time to time.

SUPPORT FOR THE ACADEMY:

Be aware of and comply with policies and procedures relating to child protection, health, safety and security and confidentiality, reporting all concerns to an appropriate person.
Be aware of, support difference, and ensure all pupils have equal opportunities to learn and develop.
Contribute effectively to the overall ethos/work/aims of the Academy and EVAT.
Establish constructive relationships and communicate with other agencies/professionals, in liaison with the teacher, to support achievement and progress of pupils.
Attend and participate in regular meetings.
Recognise own strengths and areas of expertise and use these to advise and support others.
Participate in training and other learning activities and performance development as required.
The post holder must carry out his/her duties with full regard to the Trust’s Equal Opportunities and Racial Equality Policies in the terms of employment and service delivery to ensure that colleagues are treated and services delivered in a fair and consistent manner.
To comply with health and safety policy and systems, report any incidents/accidents/hazards and take pro-active approach to health and safety matters to protect both yourself and others.

What the school offers its staff

Excellent opportunities to develop your own professional practice through observation, training and networking.
A personalised approach to development.
A technology rich learning environment.
A committed staff and support team.
State of the art buildings and facilities.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.