School Office Manager
Wilmcote CofE (Voluntary Aided) Primary School, Stratford-upon-Avon, Warwickshire, CV37 9XDThis job expired on 16 September 2024 – see similar jobs
Job start date
4 November 2024
Closing date
16 September 2024 at 12pm (midday)
Date listed
29 August 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: Monday to Friday 35 hours a week (term time) plus two weeks to be worked across school holidays
Contract type
- Permanent
Full-time equivalent salary
- Between £31,364 and £33,945
What skills and experience we're looking for
BROAD DESCRIPTION
Responsible to the Headteacher for the efficient and effective organisation and management of the whole school’s administration, including finance, personnel, health and safety and premises. Contribute to school planning and development, working in close liaison with the senior leadership team taking decisions on day to day operational matters within guidelines of work plans, policies and procedures. Such decisions include: planning and prioritising, allocating and organising work, developing and using new technology, monitoring office performance and taking remedial action as required. Contribute to the school’s statutory duty to safeguard and promote the welfare of children. Contribute to establishing and maintaining a culture of safeguarding children. To maintain and promote the school’s vision and values and the Trust’s vision and RESPECT values.
TYPICAL TASKS AND DUTIES ORGANISATION
Oversee reception duties, answering routine telephone, face-to-face enquiries, signing in visitors and managing pupils’ registration and attendance.
ADMINISTRATION
- Oversee and manage school administrative systems so that they support the school’s aims.
- Undertake administrative support for Headteacher and Chief Finance Officer.
- Maintain and collate pupil records and reports.
- Record pupil and staff attendance.
- Manage the Reception admissions and Year 6 transition processes – liaising with parents and local authority. Have responsibility for the complete in-year admissions process.
- Input and submit data returns to local authority, Department of Education and Education Funding Agency.
- Undertake administration of after school clubs and wraparound care.
- Communicate with parents and other stakeholders by phone, email, newsletter, website or face to face.
- Manage manual and computerised record/information systems.
- Provide and oversee general clerical/admin support e.g. photocopying, filing, completing standard forms, and responding to routine correspondence.
- Be responsible for keeping the Single Central Register up-to-date.
- Keep comprehensive records of CPD/training for all staff.
- Track statutory training and advise the Headteacher of updates as necessary.
- Complete all safeguarding and ID checks (DBS etc.).
- Manage personnel files and records.
RESOURCES
- Operate relevant equipment/IT packages, e.g. Microsoft Office, Google Workspace, MIS (SIMS), email, internet browsers, finance system (Access for Education).
Liaise with third parties e.g. suppliers.
- Undertake general financial administration e.g. processing orders, banking and completing basic financial reconciliations as required, collating order information, etc.
- Manage the school’s online parent payment system (ParentPay)
FACILITIES MANAGEMENT
- Maintain records of all premises’ statutory testing. Arrange for statutory testing to take place as necessary.
- Oversee the Building Condition Schedule and ensure the safe maintenance and security operation of school premises to ensure a safe learning environment.
- Manage the maintenance of the school site including the purchase and repair of all furniture and fittings, ensuring value for money.
- Ensure the continuing availability of utilities, site services and equipment.
- Follow sound practices in estate management and grounds maintenance.
- Monitor, assess and review contractual obligations for outsourced school services.
- Ensure ancillary services e.g. catering, cleaning, etc., are monitored and managed effectively.
- Ensure the building is only used in accordance with the terms of the licence.
- Act as one of the school’s Health & Safety responsible person and Fire Warden.
- Plan, instigate and maintain records of fire practices and alarm tests.
- Ensure systems are in place to enable the identification of health and safety issues, hazards and risk assessments and that reporting procedures meet policy and regulatory requirements.
OTHER RESPONSIBILITIES
- Be aware of and comply with policies and procedures relating to safeguarding & child protection, security, confidentiality and data protection, reporting all concerns to an appropriate person.
- To adhere to school health and safety policy including risk assessment and safety systems.
- To adhere to school policy on equality and diversity.
- Participate in training opportunities and professional development as required.
- To appreciate and support the roles of other professionals.
- Attend and participate in relevant meetings as required.
- QUALIFICATIONS AND LIKELY ABILITIES
- NVQ level 4 or equivalent qualification (e.g. CSBM) or evidence of equivalent knowledge and experience in a relevant discipline.
- Minimum GCSE (or equivalent) Maths and English at grade A-C.
- Work processing qualifications (NVQ, CLAIT, ECDL) or equivalent knowledge/skill.
- Knowledge of specialist ICT systems, e.g. SIMS, Access for Education, Google Workspace.
- Experience of office administration at a senior/supervisory level.
- Experience of working in a school environment.
- Financial administration experience.
- Excellent communication skills, oral and written.
- Excellent organisational skills.
- Able to plan and develop systems.
- Effective use of social media.
- Display commitment to the protection and safeguarding of children and young people.
- Value and respect the views and needs of children.
- Be aware and comply with school and Trust policies and procedures (e.g. child protection and safeguarding, Health and Safety, Data Protection, Confidentiality, Financial Management.)
- A calm, friendly, professional and approachable manner.
- The ability to develop strong relationships with stakeholders.
- Willingness to participate in training to grow professionally
What the school offers its staff
If you enjoy a challenge and want to make a significant difference to the lives of children and the local village community then this is the opportunity to become the next School Office Manager at Wilmcote C of E Primary School.
Wilmcote is a vibrant, energetic and fast paced school. You’ll be working with a dedicated staff team that have great ambition for our school community. We provide a caring and stimulating learning environment, enabling all our pupils to thrive, learn and enjoy their time at school. We have extremely high standards and expect all members of the school community to share these to provide our children with the very best care, education, and support.
For the right person, this is an exciting opportunity. Previous experience of working in a fast moving environment, adaptability, the ability to work independently, prioritise and with good people skills are also essential.
Wilmcote C of E Primary School is an Early Years / Key Stage 1 & 2 village primary school just north of Stratford upon Avon in Warwickshire.
Wilmcote C of E Primary School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.
Suitability checks will be undertaken for any successful candidate in accordance with Keeping Children Safe in Education (2022) including identity, Right To Work, qualifications, prohibition check, two references and DBS check (enhanced).
If you have a desire to be part of a team that makes a difference, you can find a detailed job-description and application form attached.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Wilmcote CofE (Voluntary Aided) Primary School
- School type
- Local authority maintained school, Church of England, ages 4 to 11
- Education phase
- Primary
- School size
- 71 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report (opens in new tab)
- Email address
- head3313@welearn365.com
- Phone number
- 01789 204395
Wilmcote C of E Primary School is based in the beautiful rural village of Wilmcote, the heart of Shakespeare country, just north of Stratford-upon-Avon in Warwickshire. The priority area includes the villages of Wilmcote, Aston Cantlow, Pathlow and Bearley and is easily accessible from Stratford-upon-Avon.
Wilmcote aims to provide a centre for educational excellence for children aged 4 years to 11 years being part ofThe Stour Federation Multi-Academy Trust.
Our school is very involved with the local community, other local educational and sports providers and is fully committed to participating in the activities offered. Our school provides a strong basis for life-long learning enabling children to be challenged to perform to their full potential feeling valued, respected, safe and happy. We do not discriminate on grounds of race, gender or culture. All our pupils aspire to the high standards of a well performing school.
Wilmcote fully supports articles 28 & 29 of the United Nations Convention on the Rights of the Child - 'All children have the Right to a Quality Education - A Right to Learn'. Our Christian Values support our children to develop into confident learners who possess the skills, knowledge and confidence they need in order to lead happy, fulfilled lives.
Our Golden Rules of Friendship, Kindness, Respect & Trust (the British Values of Democracy, the Rule of Law, Individual Liberty, Mutual Respect and Tolerance) blend with and work alongside.
Our Christian Values encourage and support children in having a positive impact on their communities and the wider world.
Wilmcote School provides chidlren with a wide variety of enrichment to see, develop, try and expand their range of experiences and grow life-long skills.
Arranging a visit to Wilmcote CofE (Voluntary Aided) Primary School
To arrange a visit and increase the chance of a successful application email head3313@welearn365.com.
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