School Receptionist
Mount Carmel Catholic Primary School, London, W5 4EAThis job expired on 6 September 2024 – see similar jobs
Start date details
As soon as possible
Closing date
6 September 2024 at 12pm (midday)
Date listed
27 August 2024
Job details
Job role
- Other support roles
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time (Can be done as a job share): Monday - Friday 8am - 4pm Term Time, plus three Occasional Days
Contract type
- Permanent
Pay scale
- Grade 4
What skills and experience we're looking for
Desirable Requirements
Education and Experience
Experience of general clerical /administrative work.
Experience of working in a school setting.
Experience of working with financial systems and monitoring expenditure.
Good level of literacy and numeracy skills.
Experience of working with the public – answering queries, handling complaints etc.
Experience of working to deadlines, managing own time and organising own work routines accordingly.
Experience of SIMS and FMS.
Knowledge, Skills and Abilities
Appropriate knowledge of first aid.
Effective use of ICT packages good keyboard skills.
Competent use of relevant administrative equipment/resources e.g. photocopier and scanner.
Knowledge of relevant policies/codes of practice.
Ability to relate well to children and adults.
Ability to work constructively as a team, understanding school roles and responsibilities and the post holder’s position within these.
Ability to identify own training and development needs and cooperate with means to address these.
To be responsible for promoting and safeguarding the welfare of children and young people within the school.
What the school offers its staff
• A caring, happy working environment;
• Pupils with very good attitudes to learning, who are polite and courteous;
- A strong supportive and friendly staff;
- Excellent CPD opportunities.
Further details about the role
Main responsibilities and tasks
Administration
Dealing with reception and telephone queries giving advice and information on behalf of the headteacher and passing on relevant information to staff.
Responsible for keeping the Reception area of the school neat, welcoming and up to date with information displayed.
Responsible for the organisation of school photos.
Organise transport for school trips if needed e.g. booking coaches, topping up oyster cards.
Provide routine clerical support e.g. photocopying, filing, emails and completing routine forms and producing the school’s weekly newsletter.
Maintain manual and computerised records/management information systems (SIMS and Single Central Record).
Undertake typing, word processing and other ICT based tasks.
Sort and distribute mail.
To ensure club leaders have the correct space for their clubs. To be the link to inform them of any changes or updates in the school diary.
Liaising with suppliers as required and placing orders.
Purchase and set up refreshments for meetings and Twilight training within the school when needed
Responsible for the administration of the milk and fruit schemes, along with arranging distribution to students
Maintain the asset register system (inventory) electronically, marking assets with security labels.
Upload the up-to-date asset list (resources list) on shared network.
Order consumables for the photocopiers and organise engineer visits when required.
Maintaining an efficient system for the retrieval, storing, return or disposal of lost property.
Provide hospitality for visitors.
Resources
Operate office equipment e.g. photocopier, computer etc., liaise with suppliers where appropriate
Check off deliveries to the school and work with the Facilities Lead to get them to the correct destinations
Arrange orderly and secure storage of supplies.
Responsible for the sale of school equipment and uniform.
Responsibilities
Be aware of and comply with policies and procedures relating to child protection, security, confidentiality, and data protection, reporting all concerns to an appropriate person.
To adhere to school health and safety policy including risk assessment and safety systems.
To adhere to school policy on equality and diversity.
To contribute to the overall ethos and aims of the school.
To appreciate and support the roles of other professionals.
Participate in training opportunities and professional development as required.
Undertake any other similar clerical duties commensurate with the level of the post as required by the Headteacher and SBM.
Commitment to safeguarding
Mount Carmel School is committed to safeguarding and promoting the welfare of children and young people in its care and expects all staff and volunteers to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Mount Carmel Catholic Primary School
- School type
- Local authority maintained school, Roman Catholic, ages 3 to 11
- Education phase
- Primary
- School size
- 422 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report (opens in new tab)
- Email address
- sbm@mountcarmel.ealing.sch.uk
- Phone number
- 02085674646
Mount Carmel is set in Northfields in beautiful, leafy Ealing. The positive reputation of the school is reflected in the support of the school community. The school embeds a passion for learning with children and staff.
Arranging a visit to Mount Carmel Catholic Primary School
To arrange a visit and increase the chance of a successful application email sbm@mountcarmel.ealing.sch.uk.
School location
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