EXPIRED

School Receptionist

St Mary's and St John's CofE School, London, NW4 4QR

This job expired on 21 April 2025 – see similar jobs

• Start date details

  TBC

• Closing date

  21 April 2025 at 11:59pm

• Date listed

  28 March 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £28,521.00 - £28,929.00 Annually (FTE) £24,943 to £25,300 pro-rata

School Receptionist job summary

Location: Neale House Campus, Prothero Gardens, Hendon, NW4 3SL

Bennett House Campus, Sunningfields Road, Hendon, NW4 4QR

Stamford Raffles Campus, Downage, Hendon, NW4 1AB

Hours / Weeks: 36 Hours per Week – Term Time + one week

General Administrative Duties:

• Act as prime initial contact for visitors and parents when on reception and providing day-to-day administrative support including clerical processes (i.e. with registers, trips), word processing, data inputting

• Deal with face-to-face enquiries greeting, registering and assisting visitors in a welcoming manner, always ensuring that the ethos, values and policies of the school are promoted and that safeguarding requirements are considered when allowing access to the school for whatever reason

• Answer incoming telephone calls in a timely and efficient manner, regularly checking the answerphone for messages whilst on reception and deal with accordingly

• Respond helpfully and sensitively to pupils and their parents as required

• Communicate via mail and email and provide information to parents on all sites as required

• On a daily basis ensure that the incoming post and electronic mail is monitored, distributed and acknowledged, where appropriate, at regular intervals throughout the day, including post arriving via the classes

• Responsible for outgoing post

• Assist with distribution of letters and send out information/letters as required through the online parent email and text communication systems etc.

• Ensure all visitors and staff sign in and out, using the electronic ‘InVentry’ system. All visitors must wear the appropriate identification badge and DBS evidence is seen for relevant visitors e.g. staff from support agencies etc. All visitors should be accompanied in school unless the appropriate DBS status has been confirmed

• Wherever practicable the reception desk will not be left unattended

• To efficiently ensure messages, queries, deliveries, children’s belongings etc. are received by the relevant staff member taking into account the urgency of the situation whilst also not adversely impacting on teaching and learning

• To ensure that the main entrance and office areas are kept tidy, notices and parent forms are up to date in order to provide a clean and welcoming environment

• To update the school’s communal noticeboards on a weekly basis with the forthcoming week’s events

• Maintain effective, up to date filing systems easily accessible as required

• Maintain a high degree of confidentiality with regards to issues concerning members of staff and pupils

• Maintain and operate manual and computerised records, including the school’s management information system (SIMS)

• Receive and sign for the delivery of goods (deliveries should be signed for as ‘unchecked’) and distribute to the appropriate of staff for checking

• Provide assistance to pupils arriving at Student Services as and when required

• Undertake 1st Aid training in order to provide first aid to pupils and staff in the medical room as required, ensuring all records etc. are maintained up to date

• To undertake other administrative support as requested by the School Business Manager/Principal.

Promotion of Corporate Values

To ensure that customer care is maintained to the agreed standards according to the school’s values. To ensure that a high level of confidentiality is maintained in all aspects of work.

Flexibility

The jobholder may be required to carry out other reasonable duties commensurate with the grade, as requested by the line manager.

Commitment to safeguarding

St Mary’s and St John’s CE School is committed to the highest standards of safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Our recruitment process follows the KCSIE guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

This job post has expired.

About St Mary's and St John's CofE School

• School type: Local authority maintained school, Church of England, ages 4 to 18
• Education phase: Through
• School size: 1650 pupils enrolled
• Age range: 4 to 18
• Ofsted report: View Ofsted report
• School website: St Mary's and St John's CofE School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/st-mary-s-and-st-john-s-cofe-school

St Mary’s and St John’s CE School is an all-through school in Hendon, North London, successfully providing high quality education and academic achievement for children and young people from Nursery to Sixth Form. We are proud to be a diverse, multi-faith, harmonious school, with a distinctive Christian ethos, resolute in the belief that "With God, all things are possible". In a changing world our values; Wisdom, Service and Hope, define us, strengthen relationships with our parents and children, and provide guiding principles that enable us to deliver academic excellence and promote self-discipline and resilience.

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