This job expired on 12 July 2024

  • Job start date

    2 September 2024

  • Closing date

    12 July 2024 at 12pm (midday)

  • Date listed

    24 June 2024

Job details

Job role

  • Administration, HR, data and finance

Visa sponsorship

Visas cannot be sponsored

Working pattern

Part time: 30 hrs per week ( 4 days a week 8.30am - 4.30pm) 40 weeks per year

Contract type


Actual salary

£12.38 - £13.69 (depending on experience)

What skills and experience we're looking for

We wish to appoint an efficient, professional and organised administrator to join our friendly team from September 2024. The successful candidate will be enthusiastic, highly motivated and possess great attention to detail. We are a welcoming and supportive team, committed to the education of the children in our care. This is an excellent opportunity to join a successful Multi Academy Trust.


Job Title: SEN Administrator/MAT Support Administrator

Location: King’s Sutton Primary Academy (2 days per week)

Flexible school or homework base (2 days per week)

Salary: West Northants Council Pt 6 – 12 = £12.38 - £13.69per hour depending on experience

Hours: 30 hours per week, 40 weeks per annum

Purpose: This is a split role. The purpose of the SEN Administrator is to support the Autism Resource Base in attaining its aims and objectives by providing effective administrative support in school. The MAT Support Administrator role is to support the MAT Central team with administrative and financial tasks due to the Trust expanding.

Line Management: Responsible directly to the Resource Base Lead Teacher for SEN day-to-day administration (2 days per week). Responsible directly to the Trust’s Business Manager/CFO for MAT support role (2 days per week).

Specific Responsibilities:

SEN Administrator Support to Resource Base Lead Teacher (SENCO & Inclusion):

  • Provide timely and effective administrative support to the Lead Teacher in accordance with good practice. Occasional administrative support to other staff may be required
  • To assist with dealing with work related requests from staff and pupils and ensure confidentiality at all times
  • Support Lead Teacher to prepare documentation connected to Annual Reviews of Education, Health & Care Plans (EHCP’s), EHCP needs assessment paperwork support and referrals to outside agencies e.g. Education Psychologist
  • Liaise with parents and outside agencies to arrange meetings, including Annual Review Meetings
  • Take minutes at Annual Review meetings and produce in a timely manner
  • To adapt or write letters and distribute them to parents
  • To support the assembly of annual reports for students
  • To receive and welcome visitors, ensure compliance with Health & Safety Precautions and safeguarding procedures for visitors or contractors
  • To assist with dealing with work related requests from staff and pupils and ensure confidentiality at all times
  • Liaise with School Administrator to ensure that systems and platforms, such as Arbor and Seesaw are regularly updated with any new information for pupils within the Resource Base
  • To support the School Administrator with maintaining pupil personal records for the Resource Base pupils
  • To support the School Administrator to maintain attendance data processing absences, first day absence procedures, unexplained absences, resolving missing marks, analysis and other related tasks including producing statistical information of pupil attendance
  • Progress tracking and reporting – the preparation and production of pupil reports and other related tasks
  • To support the Lead Teacher with new admissions
  • Comply with GDPR regulations, work with Business Manager to ensure all appropriate documentation is in place, updated and ready for annual GDPR audit inspection
  • Website administration
  • Liaise with School Administrator on the administration of FSM services and liaison with catering provider
  • Administration of residential and day trips
  • Liaise with the Site Supervisor on any urgent works and stocks required
  • Administering First Aid if qualified to do so



  • Assist the sourcing of and deal directly with suppliers
  • Achieve Best Value for all orders and tenders as required, in conjunction with the Business Manager/CFO
  • Obtain approval and process purchase orders on the system
  • Check goods on receipt of deliveries and agree to delivery note/order


  • Obtain authorisation and check coding
  • Process invoices against orders on finance software
  • Attach copy invoices to finance software
  • Monitor and chase any outstanding goods and/or invoices on a monthly basis


  • Ensure supplier is set up for BACS payments on finance software, including payment terms, remittance e-mail and bank details are correct

As required:

  • Provide Resource Base Lead/Headteacher with Budget Holder reports as requested
  • Maintain all records and systems in accordance with the Financial Regulations Manual
  • Assist with year-end procedures
  • Archive year-end finance and pupil paperwork

Any other duties consistent with the post as specified by the Lead Teacher, Headteacher, Business Manager/CFO or CEO.

MAT Support Administrator Support to MAT Central Team:

  • To provide confidential timely and effective administrative support to the MAT Central Team in accordance with good practice
  • To support internal meetings by liaising with stakeholders, setting agendas, collating and distributing documentation, and producing accurate written summaries
  • Assist with drafting documentation for committees/working groups and correspondence as needed
  • To support the process of appointing new Governors e.g. background checks, DBS, obtaining personal data and liaison with the Trusts Clerk to Governors and supporting the induction processes
  • Administration and development of the Trusts/school websites, including regular updates and advice to the individual schools
  • To support policy change, formatting, proof reading and circulation of policies
  • Manage correspondence and documentation, including drafting documents where appropriate
  • To deal with email, telephone and postage enquiries and request for information

Finance & HR:

  • To assist the CFO with financial month end administration e.g. bank and income reconciliations, journals, prepayments, monitoring and system attachment checking
  • To Support the Central administration of payroll as required
  • Maintain spreadsheet of staffing data for audit purposes
  • To support with recruitment administration
  • To set up new staff files and enter information to individual school Single Central Records
  • Scanning of staff hard copy files to create electronic files
  • Set up of new staff access to Smartlog and appropriate training courses

Person Specification


(E = Essential, D = Desirable)


Experience of working with information and administration systems in a busy school environment - D


GCSE level C or equivalent - E

Skills & Knowledge

Ability to use Microsoft packages and Outlook - E

Knowledge of school MIS systems - D

Knowledge of school financial systems e.g. Access, PS Financials – training will be given - D

Excellent communication and interpersonal skills - E

Ability to work independently, demonstrating initiative -E

Ability to identify work priorities and manage own workload to meet deadlines whilst ensuring that lower priority work is kept up to date - E

Ability to show sensitivity and objectivity in dealing with confidential issues - E

Personal Qualities

A confident, friendly and helpful manner - E

An awareness of and commitment to meeting the needs of staff, pupils, parents and visitors - E

Ability to use discretion and have an understanding of the importance of confidentiality-E

Ability to work as part of a team as well as independently acting on own initiative - E

Ability to work under pressure and remain calm in different situations - E

A good sense of humour -E


Has a good understanding of the safeguarding agenda and shows a personal commitment to safeguarding - E

What the school offers its staff

  • Pension scheme.
  • A position in a popular, friendly and lively village school.
  • A dedicated and experienced team of teachers and support staff.
  • A Trust/school that prides itself on its high standards of behaviour and positive attitudes to learning.
  • Pupils who are enthusiastic about their learning and want to reach their potential.
  • Supportive parents.
  • CPD development opportunities both within the school and across the Multi-Academy Trust.

Commitment to safeguarding

King's Sutton Primary Academy/Prime7 MAT is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Therefore, the successful candidate would need to undergo a DBS check and be committed to the safeguarding of children.

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About Kings Sutton Primary Academy

School type
Academy, ages 4 to 11
Education phase
View all Primaryjobs
School size
102 pupils enrolled
Age range
4 to 11

Our school is situated on Richmond Street in the heart of King's Sutton, a village of approximately 2,200 people which nestles in the beautiful Northamptonshire countryside, five miles south of Banbury. We are housed in a late Victorian building consisting of six curriculum classes. We are a busy but friendly school, with lots going on. Please feel free to contact us with any queries you may have or to arrange a visit.

School location

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