SEN Administrator
Ringwood School Academy, Ringwood, Hampshire, BH24 1SE12 days remaining to apply
Closing date
3 February 2025 at 9am
Date listed
20 January 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £26,155.00 - £28,876.00 Annually (FTE) Pro rata to £22,432 - £24,766 pa for term time only working 38 weeks plus inset days
SEN Administrator job summary
- Salary: Support Staff Salary Grade D1 – D5 (depending on experience).
- Hours: 37 hours per week / Monday to Thursday 08.15 – 16.15 / Friday 08.15 – 15.45
- Contract type: Full Time Permanent, 44.60 weeks p.a.
- Reporting to: Carla Bastow-Hart, Assistant Headteacher for SEND and Inclusion, SENCo but also working closely with Nikki Shave, the lead coordinator of the Admin team
Main purpose
To manage the administrative functions within the SEN and Inclusion Team, to provide a full and efficient administrative/support service to the SEN and Inclusion team. Be an ambassador for the school and embody the value, vision and ethos of the school in all interactions. Liaison with Assistant Headteacher for SEND and Inclusion and SENCo, Deputy SENCo, Designated Teacher for LAC/PLAC, Leadership Team, Governors, teaching staff, support staff, students, outside agencies and companies, LA, Colleges, Junior/Primary Schools
- Administrator to Assistant Headteacher for Inclusion & SENCo and Deputy SENCo:
- To field general enquiries from parents, external agencies and organisations received by telephone, email and face to face
- To organise and schedule meetings and calls between parents, staff, students, outside agencies and the SENCo and Deputy SENCo
- To maintain and manage the SENCo and Deputy SENCo diaries
- To assist with production, circulation and updating of student information
- To assist with maintaining the SEN support register ensuring accuracy and currency for the census
- To organise EHCP Reviews; liaising with the LA, inviting parents and outside agencies, collating information, attending the reviews, minuting, and distributing review reports in line with statutory deadlines as outlined in the SEN Code of Practice
- To organise PEPs for Looked After Children; inviting carers and outside agencies, collating and distributing information in line with statutory deadlines
- To manage the administration of all new SEND students to the school, liaising with previous schools, Head of Year, LA, teaching staff, parents and other stakeholders to organise visits and to collate and distribute information
- To prepare draft letters and reports on behalf of the SENCo and Inclusion Team as required
- To oversee the administration of interventions; update timetables, contact parents, log progress
- To assist with production, circulation and logging of referrals to external professionals; alternative provisions and other schools
- To administer EAA testing; scheduling, room booking, informing parents, students and teachers, setting up log ins and equipment, downloading and distributing reports
- To order resources for the department to ensure stocks are available (i.e. online tests), checking deliveries and signing off invoices. Liaison with the finance department
- To administer the setting up of alternative provision for students and review process; liaising with external AP providers, parents and carers, provision mapping, scheduling review meetings and safeguarding visits, minuting meetings and ensuring that all internal and external stakeholders are aware of any changes e.g. attendance, admissions, data and exams teams, LA etc.
- To monitor and chase the LA for outstanding responses
- To liaise with Finance team to operate an effective tracker system to support up to date forecasting of income and costs associated with our EHCP, LAC and AP students.
Ringwood School is committed to safeguarding and promoting the welfare of children and young people, this role involves directly working with children and significant contact with children, and therefore we expect all staff and volunteers to share the same commitment. Please ensure a full work history is completed in your application form including any gaps of employment. Applicants will be required to complete satisfactory enhanced Disclosure and Barring Service check for this post prior to commencement. Ringwood School is an equal opportunities employer.
If successfully shortlisted the HR Department will also be conducting an individual online search including social media platforms of your ‘name, education and employment’, to demonstrate due diligence following ‘Keeping Children Safe in Education' guidance. The search will not form part of the actual shortlisting process and any concerns arising from the search will be discussed directly with you.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About Ringwood School Academy
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 1582 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Ringwood School Academy website (opens in new tab)
A large thriving oversubscribed 11 - 18 Comprehensive situated in beautiful surroundings close to the New Forest and the Hampshire / Dorset coastline. As a Teaching School we pride ourselves in being able to provide high quality professional development opportunities for all staff.
School location
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