SEND Administrator

West Specialist Inclusive Learning Centre, Pudsey, West Yorkshire, LS28 6HL

2 days remaining to apply

• Start date details

  ASAP

• Closing date

  25 November 2024 at 9am

• Date listed

  7 November 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £23,114.00 - £23,893.00 Annually (FTE)

SEND Administrator job summary

This will include:

• Supporting with the preparation of documentation This includes setting up annual review forms with accurate information. Setting up parental view’s forms.
• Processing and distributing documentation for all annual reviews and Education Health & Care Plans Ensuring letters are sent out 6 weeks prior to an annual review meeting and a further paperwork distributed 2 weeks before the meeting ensuring compliance with GDPR policies.
• Liaising with parents / carers and external agencies to ensure attendance at meetings including letters/text messages/phone calls as appropriate and following up reports for professionals unable to attend.
• Collating documentation and uploading to synergy gateway completed documentation to Leeds City Council within legal time frames
• Checking returned Education Health & Care Plans for requested changes
• To maintain accurate records and track progress of work using Microsoft Excel.
• Supporting the maintenance of all Education Health & Care Plans and pupil files
• Provide administrative support for EHCP reviews as necessary including ensuring presentations are prepared and saved down prior to the meetings taking place.
• Liaising with teachers to ensure paperwork is submitted in a timely manner, checking accuracy and ensuring all relevant documentation is included. Offering support to teachers as required.
• Using the evidence for learning assessment system to produce pupil assessment information as part of the review paperwork.
• Using MIS system to produce attendance data as part of the annual review paperwork.
• Arranging any re arrangements of annual reviews liaising with all parties to maximize attendance
• Sending out data sheets on a yearly basis to all parents/carers to ensure data is accurate on MIS systems.
• Managing the archiving for the department ensuring records are stored securely and logs kept up to date.
• Day to Day Management of the SEND Team Mailbox ensuring emails are responded to in a timely manner
• Supporting the SEND and Assessment Manager and SEND Support Officer answering queries and questions as required
• Prepare and update Post 19 provisions pack for parents ensuring these reflect website and curriculum changes.

In Addition:

• To work as part of a team to provide customer focused services
• To priorities work to meet conflicting deadlines
• To collate and prepare information from a variety of sources
• To undertake administrative duties including:
• Preparing routine correspondence
• Managing meeting rooms and dealing with hospitality
• Use ICT packages to support efficient and effective practice - Word, Excel, databases, spreadsheets, Internet and SIMs
• To support other team members to ensure the efficient resource of the department at peak times, absences and where necessary
• Develop good working relationships with outside agencies and stakeholders –pupils, parents/carers and teachers
• Present a positive personal image, contributing to a welcoming school environment
• Provide an excellent customer service to parents, pupils, colleagues and visitors to the school
• Comply with the policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
• Be aware of and support difference and ensure equal opportunities for all
• Contribute to the overall ethos/work/aims of the school
• To be prepared to work at any of the West SILC sites as necessary to meet the demands of the department and the school.
• To undertake any other duties that are commensurate with the post
• Participate in training and other learning activities and performance development as required

Any Special Conditions of Service:

There is a requirement to submit to an enhanced DBS background check.

There may be a need to occasionally work outside of school hours and off school premises, as required by the school. No smoking policy.

This job description is subject to change at any time, with prior discussion with the employee, in line with the requirements of the school.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About West Specialist Inclusive Learning Centre

• School type: Special school, ages 2 to 19
• School size: 271 pupils enrolled
• Age range: 2 to 19
• Ofsted report: View Ofsted report (opens in new tab)
• See more jobs: teaching-vacancies.service.gov.uk/organisations/west-specialist-inclusive-learning-centre (opens in new tab)

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