Senior Administrator (Maternity Cover)

The Long Eaton School, Nottingham, Nottinghamshire, NG10 3NP

9 days remaining to apply

• Job start date

  2 June 2025

• Closing date

  25 April 2025 at 9am

• Date listed

  10 April 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: Full Time, Term Time Only - To cover Maternity Leave.
• Contract type: Fixed term - 1 Year - Maternity or parental leave cover
• Full-time equivalent salary: From £27,711 to £31,067

What skills and experience we're looking for

•Deputise in the absence of the Administration and Operating Manager

•To be responsible for careful management, effective planning, recording and implementation of the daily cover, with the objective to minimise the impact on teaching and learning. You will be required to liaise with cover agencies to arrange temporary cover and to induct and check safeguarding documentation with an awareness of financial pressures.

•To administrate the entry of staff absences into a centralised HR system, to support the absence management procedures within the Academy.

•16+ Admin Line management responsibility, carrying out regular line management meetings, managing the performance development and monitoring workloads where appropriate.

•To collaborate and work interchangeably with the other Senior Administrator on key tasks ensuring flexibility in working patterns and workload management. Adapt effectively during periods of high workload to maintain productivity and efficiency.

•Oversee the effective management of the Principals diary and incoming/outgoing correspondence, serving as an informed ‘gatekeeper’, undertaking regular diary planning and monitoring for and addressing opportunities and challenges that arise in a proactive manner

•Prepare meeting agendas, circulate papers / actions from previous meetings.

•Taking minutes of meetings and distributing them.

•Provide a full secretarial support to the Principal.

•Receive visitors on behalf of the Principal and make appropriate arrangements for hospitality

SPECIFIC RESPONSIBILITIES

• Organise meetings and events on behalf of the Principal including making necessary travel and venue

arrangements

• Support with interview arrangements and administrating the necessary information on the Single Central

Record.

• Make maximum use of the Academy’s communications portals, ensuring correspondence is effective and

enhance the Academy's visibility and reputation.

• Facilitate effective internal communications within the academy, ensuring transparent and timely

dissemination of information to all staff members.

• Manage a calendar of all upcoming events and significant dates, advertising on appropriate social media

platforms to reach a broad audience. Schedule regular posts about events, achievements, and updates.

• Regularly update the Academy's website to ensure it complies with all regulatory standards. Use the Trust’s

Audit form as a checklist to ensure all updates are completed.

• Support the planning, allocating, and effective delivery of work experience programme, including building and

maintaining relationships with employers to ensure smooth operations. Responsibilities also include

developing and maintaining an employer database, answering queries via telephone, email, and in-person, and

ensuring all statutory requirements regarding health and safety are met through thorough checks and

reviews. Additionally, the role requires organising and collecting feedback from both employers and students

to continually improve the programme.

• Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes

a positive image of the Academy.

• Contribute to the planning, development and organisation of administrative systems and procedures

• Support the provision of a comprehensive reception service, including greeting visitors to the Academy and

ensuring relevant safeguarding checks are made, including receiving parents and students, dealing with

general enquiries face to face or by telephone; taking messages or referring matters to the appropriate person;

• Undertake a comprehensive range of administration tasks, ensuring prioritization and meeting deadlines.

Perform general office duties such as answering calls, minute taking, and photocopying.

• Supporting with office cover where necessary;

• Enter and retrieve data related to students on the MIS database and other software packages as required.

• Assist with student welfare duties, dealing with sick students, liaising with parents/carers, and resolving

complex student matters.

• Undertaking any other duties, which may reasonably be regarded as within the nature of the duties and

responsibilities / grade of the post.

• Provide first aid assistance to staff, students and visitors as and when necessary;

• Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes

a positive image of the Academy.

• The specific responsibilities are not exhaustive and are subject to change. Alternative duties commensurate

with the level of the post may be allocated according to need.

What the school offers its staff

• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• *Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development

Commitment to safeguarding

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to the satisfactory completion of an enhanced DBS check, Barred List check, the receipt of satisfactory references, online searches and any other statutory checks that are required for the post. We are an equal opportunities employer.

Applying for the job

Apply for the job by following the link below.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About The Long Eaton School

• School type: Academy, ages 11 to 18
• Education phase: Secondary
• School size: 1112 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: The Long Eaton School website
• Email address: hr@archwaytrust.co.uk
• Phone number: 01159732438
• See more jobs: teaching-vacancies.service.gov.uk/organisations/the-long-eaton-school-nottingham

The Long Eaton School

The Long Eaton School with 1,078 students is built on a long tradition of academic success, dating back to 1910. The school has gained an excellent reputation for the quality of its educational provision and its developments in Literacy and Numeracy have earned the school the prestigious Quality Mark and our approaches have been shared nationally as a model of good practice.

Arranging a visit to The Long Eaton School

To arrange a visit and increase the chance of a successful application email hr@archwaytrust.co.uk.

School location

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