Senior Leadership Team Administrator
Okehampton College, Okehampton, Devon, EX20 1PWThis job expired on 6 November 2024 – see similar jobs
Start date details
ASAP
Closing date
6 November 2024 at 11:59pm
Date listed
18 October 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time, part time
Contract type
- Fixed term
Full-time equivalent salary
- £24,702.00 Annually (FTE) Grade D8. 37 hours per week for 40 weeks per year.
Senior Leadership Team Administrator job summary
This role will primarily support the senior leadership team of the college, but ensure the smooth running of operations, systems, practices, and events and act as a point of contact for the senior leadership team with parents, Trust colleagues and outside agencies.
- Management of incoming and outgoing correspondence, drafting responses to letters and or emails on behalf of SLT including school coms messaging and Arbor mailing.
- Preparation and distribution of documents, reports, action and business plans, strategy or policy documents on behalf of SLT.
- Ensuring that office administration duties are given timely attention, with an ability to manage that workload ensuring a high quality service to the senior team.
- Receiving visitors to the college on behalf of the senior team, ensuring action plans are in place for certain visitors.
- Dealing with unexpected situations as they arise which can involve communication over the phone or in person, dealing with potentially difficult or confrontational individuals. Ensuring the matters are dealt with quickly and without escalation.
- Organising venues, resources, refreshments etc for meetings, interviews and briefings etc.
- Supporting the senior team with suspension and permanent exclusions.
- Maintaining confidential electronic and other filing systems held on behalf of the senior team. Complying with GDPR regulations where appropriate.
- Planning and coordinating programmes for visitors to the college, for example CPD sessions and Inset day programmes.
- Liaison with the Vice principal to organise and run the CPD program the budgeting and venues. Maintain the CPD database and track colleagues' impact of said CPD.
- Liaison with the DSL (and team) providing the administration support for the colleges localises CPOM network. including running reports, training records and vital statistics.
- Liaison with the assistant principal providing administration support for the KS4 option process.
- Liaison with the assistant principal providing administrative support for the transitional processes between primary and secondary school.
- Assisting in arrangements for externally facing college events.
- Recording the attendance or absence reporting on college inset days.
- Provide up to date CPD online training records for the whole college staff.
- Contributing to the Trust central team, in localised arrangements for the organisation of recruitment process.
- Working with the senior team to organise, develop and run the absence process, aligning with Trust central policies and processes.
Please see attached Job Description for details of this position.
Dartmoor Multi Academy Trust is an equal opportunity employer and welcomes applicants from all backgrounds to apply.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
All schools in The Dartmoor Multi Academy Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment.
The successful candidate will be required to undertake an Enhanced Disclosure via the Disclosure Barring Service (DBS).
‘This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). This means that certain convictions and cautions are considered ‘protected’ and do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website: https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974.’
Your application form will be processed by My New Term who act for DMAT as a data processor- please see our Privacy Notice for more information about how we process job applicant personal data.
The successful candidate will be required to come to DMAT HQ to complete mandatory training.
Training Details:
Location: Central Head Office (Wardhayes) 8 Simmons Way, Okehampton, EX20 1PY
Purpose: To provide comprehensive training on company policies, procedures, and systems necessary for successful integration into the role.
Training Schedule: Daily sessions from 9am to 4pm, with breaks provided.
Benefits of Training Week:
To gain valuable insights into our company culture and values.
Interact with key stakeholders and team members.
Acquire essential knowledge and skills to excel in your role.
Establish a strong foundation for your career growth within Dartmoor Multi Academy Trust.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
About Okehampton College
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 1214 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Okehampton College website (opens in new tab)
School location
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