Senior Office Manager

Oakwell Rise Primary Academy, Barnsley, South Yorkshire, S70 1TS

18 days remaining to apply

• Start date details

  Asap

• Closing date

  30 March 2025 at 11:59pm

• Date listed

  11 March 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £38,626.00 - £40,476.00 Annually (FTE)

Senior Office Manager job summary

Post Title: Senior Office Manager

Accountable to: Jessica Jenkins (Executive) Principal

Responsible for : Administrative Staff

Salary within the range: SCP 29 - 31

Hours: 37 hours per week Term time plus 10 days.

Academy: Strategic Office Management of more than one academy (based in Barnsley and Leeds)

Wellspring Academy Trust is a growing Multi-Academy Trust with thirty-three schools, making the Trust one of the largest in the North. We are committed to making a difference to the lives and life chances of the young people and the communities we serve and believe in the potential of our team to achieve remarkable things.

Purpose of the post

To manage the areas of

• People: line manage relevant employees.

• Marketing and school administration.

• General administration management to meet the needs of the academy to enhance teaching and learning.

Main Duties:

To ensure the smooth running of at least two Academy Offices

To contribute to the overall ethos/work/aims/of the school

To appreciate and support the role of other professionals

To support the Executive Principal and other SLT members to aid the smooth running of operations.

Key Responsibilities:

People Management

HR Management	Manage the HR employee administration process, including the SCR, Workforce Census; accurate processing of employee and payroll details; maintaining records; deal with general queries of policy and procedure (e.g. expenses, sick leave, leave of absence).
GDPR	Ensure that the academies have systems and procedures in line with the Trust Policies linked to GDPR, Data Retention and processing including the maintenance of asset registers.
Recruitment	Co-ordinating the HR administration of employee recruitment, undertaking all pre-employment checks in accordance with Safer Recruitment Practices and Keeping Children Safe in Education legislation. Generating employee contracts.
Safeguarding	To ensure that school is thoroughly safeguarded through the management and administration of the Single Central Record.
Advice	In liaison with the central HR team, provide low-level advice on policy and procedure to the academy and governing body.
Administration	Line manage relevant employees in the team and provision of PA support to the SLT as and when required.
Attendance	Monitor and assist in the management of employee attendance and leave to ensure a continuous service through the year.

Safeguarding

Safeguarding encompasses the duties of child protection and promoting the rights and welfare of children. As such it is everyone’s responsibility to safeguard children in line with Keeping Children Safe in Education and provide a safe environment in which children can learn.

School Administration

Strategy	Ensure effective administrative systems and practice for the smooth and efficient running of each academy.
Reception	Ensure that the office reception is efficient and high quality to serve the needs of children, staff, parents and visitors.
ICT system	Have an overview of the computer network and management information systems.
Reports	Prepare, or quality assure, reports (including H&S) as required. Liaise with the local authority, Ofsted and the DFE as required.
Licences	Maintain efficient systems for obtaining necessary licences and permissions. Ensure their relevance and timeliness.
Pupil records	Ensure efficient systems for the maintenance of pupil records. To include the School (Pupil) Census.
Non-teaching services	Manage non-teaching services, such as school transport and the use of external venues.
Petty Cash	Management and administration of petty cash.

Marketing

Promotion	Promote the school to different audiences and raise the positive profile of the school.
Customers	Dealing with complaints and praise regarding site and non-teaching issues.
Local business	Liaise with local businesses for fundraising, joint projects and general support of the school.

Summary:

The Senior Office Manager will:

• Support the Executive Principal with the logistics of diaries and smooth running of events for the academy.

• be routinely involved in more complex day to day issues, one-off projects;

• supervise and train administration employees who input records;

• produce standard documents;

• solve problems, set up processes etc;

• handle difficult/sensitive situations without supervision;

• prioritise and manage own workload and supervise workload of others;

• be able to work under limited supervision;

• be proactive and use initiative;

• be expected to contribute to the management of change within the school;

• input at a high level of responsibility for the successful and smooth running of the school in many areas, particularly the supervision of all clerical support, statistical control and pupil welfare.

• The Senior Officer Manager will be expected to undertake all of the above for prolonged periods (for all or most of the day) in a complex setting with conflicting demands.

Competencies:

The Senior Office Manager will:

• be expected to routinely use computer reports to monitor attendance;

• research and download documents and information;

• undertake research for inclusion in reports;

• be able to compile papers for presentation to the SLT and/or Governors;

• have the capability to amend standard reports to suit school;

• attend Governors’ meetings to assist SLT and to present information.

• Attend and contribute at SLT meetings.

  Visits to the school are recommended and welcomed. Please contact Catherine Batley to arrange.

Competencies:

The Senior Office Manager will:

• be expected to routinely use computer reports to monitor attendance;

• research and download documents and information;

• undertake research for inclusion in reports;

• be able to compile papers for presentation to the SLT and/or Governors;

• have the capability to amend standard reports to suit school;

• attend Governors’ meetings to assist SLT and to present information.

• Attend and contribute at SLT meetings.

  Visits to the school are recommended and welcomed. Please contact Catherine Batley to arrange.

Commitment to safeguarding

https://www.oakwellriseacademy.co.uk/page.php?id=6934

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

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About Oakwell Rise Primary Academy

• School type: Academy, ages 3 to 11
• Education phase: Primary
• School size: 245 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: Oakwell Rise Primary Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/oakwell-rise-primary-academy

Wellspring is an established and growing Multi-Academy Trust with a difference. We operate Primary, Secondary, Special and Alternative Academies across Yorkshire, Lincolnshire and the Humber. We are committed to making a difference to the lives and life chances of the young people and the communities we serve.

As the Trust continues to grow our roles offer pathways for ambitious and dynamic individuals who are determined to make a difference. We value our people; collegial working at all levels is central to our culture. High quality induction training and ongoing professional development support are guaranteed. There will be a broad range of opportunities for you to realise your professional vision and ambitions within the Trust.

We are interested in hearing from people who:

Are creative, imaginative, committed and passionate about learning

Can lead and inspire others

Have a commitment to working with children and young people with challenging behaviour.

As an individual:-

● You will be passionate about learning and making a difference to others

● You will be able to demonstrate a track record of impact and success

● You will be able to communicate your passion to children and colleagues alike

● You will be creative, imaginative, determined, resourceful and adaptable

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