Site Manager
Greyfriars Catholic School, Oxford, Oxfordshire, OX4 3DR12 days remaining to apply
Start date details
ASAP
Closing date
6 December 2024 at 11:59pm
Date listed
22 November 2024
Job details
Job role
- Catering, cleaning and site management
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £33,366.00 Annually (Actual) Start and Finish times to be agreed; we will consider a 4 day week)
Site Manager job summary
Job Description: Site Manager
Job Title: Site Manager
Reporting To: School Business Manager
Salary: Grade 9 Point 23 £33,366
(Hours: 37 hours per week
Work pattern: Monday - Friday (Start and Finish times to be agreed; we will consider a 4 day week)
Contract Type: Permanent
Disclosure Level: Enhanced DBS
Core Responsibilities
Management of Resources and Site Security
Responsible for the general maintenance and upkeep of the site and buildings, ensuring repairs and maintenance are carried out as needed to maintain high standards across the premises.
Manage building and repair works in liaison with the Line Manager and the Governors’ Premises Committee, maintaining logs, records, and reports, including the asset register.
Implement and monitor a system to secure the premises outside school hours, accommodating evening activities, lettings, and events such as Open Days.
Be flexible with working arrangements to accommodate occasional late requirements.
Ensure all alarms and surveillance systems are operational and tested at specified intervals, resolving defects promptly.
Secure all points of entry, set intruder alarms, and ensure locks, catches, and entry control systems are maintained in good working order. Maintain an efficient record of keys and entry codes.
Facilities and Maintenance
Ensure the grounds and premises are maintained according to planned schedules and emergency repairs are actioned promptly.
Monitor and maintain plant and equipment, ensuring safe and effective operation through regular inspections and planned maintenance.
Carry out minor repairs to furniture, equipment, and building fabric within capability.
Oversee heating, lighting, water, and drainage systems, taking meter readings and addressing any failures or hazards promptly.
Health and Safety
Take a lead role in ensuring compliance with health and safety regulations, risk assessments, and safe working practices.
Manage procedures for fire, flood, accidents, and emergencies, ensuring incidents are logged and reported per school policy.
Complete the annual Health & Safety Risk Log as part of the trust’s compliance strategy.
Maintain waste storage areas and ensure disposal is in line with statutory requirements.
Conduct regular inspections of the school minibus, ensuring it is maintained and operational.
If qualified, provide emergency first aid to staff, pupils, and visitors.
Leadership and Management
Ensure the site is managed lawfully, ethically, and in alignment with safeguarding principles and practices.
Supervise and manage the site team, including recruitment, training, performance, and absence management.
Take pride in the school’s appearance and inspire others to contribute to its positive image.
Monitor and manage budgets, ensuring resources are selected, allocated, and audited according to financial regulations.
Stakeholder Communication and Events
Build strong relationships with stakeholders, including staff, pupils, parents, governors, contractors, and the trust team.
Maintain high standards in high-traffic areas, such as entrances and reception areas, ensuring these reflect the school’s professional image.
Ensure timely distribution of deliveries and maintain clear reception areas.
Support school functions, lettings, and events by ensuring premises are clean, tidy, and appropriately set up.
Monitoring and Compliance
Monitor external contractor services (e.g., cleaning, grounds maintenance) to ensure standards meet agreed specifications.
Liaise with school meals service contractors regarding site use and provision of services.
Oversee energy use, control, and conservation efforts.
Training and Development
Regularly review personal practices, set development goals, and take responsibility for continuous improvement.
Attend relevant training to ensure knowledge and skills remain aligned with job requirements.
Identify and manage training needs for estates-related staff to enhance team performance.
Person Specification
Essential Skills and Qualifications
Proven experience in facilities or site management, ideally in a school or similar environment.
Knowledge of health and safety regulations and compliance requirements.
Strong problem-solving skills and the ability to respond effectively to emergencies.
Experience managing budgets and supervising teams.
Excellent organisational and communication skills.
Desirable Skills
Qualifications in facilities management or related disciplines.
Experience with safeguarding practices in educational settings.
First Aid qualification (or willingness to train).
General Responsibilities: All School Staff
Work towards and support the school’s vision and objectives as outlined in the School Development Plan.
Contribute to the school’s programme of extra-curricular activities, which may require occasional adjustments to working hours.
Support the school’s safeguarding responsibilities to ensure the safety and well-being of students.
Work within the school’s Health and Safety Policy to maintain a safe environment for staff, students, and visitors.
Promote equality of opportunity in line with the school’s Diversity Policy for both current and prospective staff and students.
Maintain high professional standards in attendance, punctuality, appearance, and conduct, fostering positive relationships with students, parents, and colleagues.
Actively engage in the performance review process.
Adhere to all policies set by the PFMAC and the school.
Undertake other reasonable duties related to the role as required.
PFMAC Ethos
Promote courteous and respectful relationships with students at all times.
Use personal influence to promote high standards of behavior and order across the school.
Work to maintain the school’s position at the forefront of educational practice.
Support the Catholic ethos of the PFMAC, contributing to the school’s mission and encouraging others to do the same.
Play an active role in the PFMAC school community and support its legal requirements for worship.
Commit to ongoing personal and professional development as agreed.
Training and Development
Regularly review and reflect on personal practice, setting development goals and pursuing opportunities for continuous improvement.
Attend training relevant to the role to maintain up-to-date knowledge and skills.
Identify and manage the training needs of site staff to enhance team performance.
The purpose of this Job Description is to set out in general terms the management, purpose and responsibilities of a specific job at Greyfriars Catholic School. It is not intended to be a comprehensive listing of every task that a Greyfriars Catholic School employee might be called upon to undertake. Neither is it a legal document, although it may be referred to in Contracts of Employment.
The appointment is subject to the current conditions of employment for teachers contained in the School Teacher’s Pay and Conditions Document, the 1998 School Standards and Framework Act, the required standards for Qualified Teacher Status and other current legislation. The post holder will report to the School Business Manager. The post holder will work in cooperation with other staff.
This job description allocates duties and responsibilities but does not direct the particular amount of time to be spent on carrying them out and no part of it may be so construed.
It will be reviewed at least once every two years and it may be subject to modification or amendment at any time after consultation with the holder of the post.
NOTES
The purpose of this Job Description is to set out in general terms the management, purpose and responsibilities of a specific job at Greyfriars Catholic School. It is not intended to be a comprehensive listing of every task that a Greyfriars employee might be called upon to undertake. Neither is it a legal document, although it may be referred to in Contracts of Employment.
Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description.
Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.
The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employees who develop a disabling condition.
This job description is current at the date shown, but following consultation with you, may be changed by Management to reflect or anticipate changes in the job, which are commensurate with the salary and job title.
Commitment to safeguarding
Greyfriars Catholic School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant for any position will be required to undertake an enhanced disclosure via the DBS (disclosure and barring system) and appropriate Right to Work clearances and our recruitment and selection practice
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About Greyfriars Catholic School
- School type
- Academy, Roman Catholic, ages 11 to 19
- Education phase
- Secondary
- School size
- 687 pupils enrolled
- Age range
- 11 to 19
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Greyfriars Catholic School website (opens in new tab)
We are a Catholic school that champions each and every student so they can flourish individually and collectively.
School location
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