The Board of Trustees of the Youth Engagement Schools Trust are looking to appoint an Administration Assistant to work under the direction of the Director of Business and wider Executive Leadership Team to provide a professional and effective administrative service to the Trust’s central office.
Ensure office is clean, tidy and welcoming; Open, distribute and file any post received; Ensure office supplies are kept at an appropriate level; Produce half termly Trust newsletter and distribute internally; Manage Trust email account and answer / distribute emails accordingly ; Answer and manage incoming calls to the Trust office; Assist ELT with meeting scheduling / diary management (Office 365); Arrange travel for ELT as and when required; Manage and keep up to date filing systems in the central office.
Post credit card transactions, Direct Debit transactions and invoices for Trust central database HR
Assist with posting jobs on school websites and indeed; Arrange interviews and phone calls / meetings about jobs in the Trust; Help arrange Performance Management and appraisal meetings with Headteachers Governance
Ensure all Trust websites are up to date, with current policies – support where needed; Update websites where necessary; Ensure all Trust Board / LSB meetings are appropriately scheduled and documentation ready (liaise with Clerks); Ensure GVO system is up to date and documentation is correct and relevant – chase Headteachers / ELT / Trustees if necessary; Ad-hoc administrative tasks as directed by ELT.
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Youth Engagement Schools Trust has been created with the core purpose of helping vulnerable learners to become a success in today’s modern world. We achieve this through collaboration of all stakeholders as we all strive to improve the knowledge and achievement of all our learners. Determined to secure excellence for all, and providing world class education and support to those who have previously failed in education, we are able to achieve this by continuously striving for the best; improving, innovating and reflecting.