Trust Apprentice Business Administrator

Innovate Multi Academy Trust, Weedon, NN7 4QU

33 days remaining to apply

• Start date details

  ASAP After Interview

• Closing date

  6 January 2025 at 12pm (midday)

• Date listed

  27 November 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Fixed term
• Full-time equivalent salary: £6.40 - £6.40 Hourly The hourly rate is the Nationally Agreed apprentice rate for the first 12 months then increasing to National Minimum Wage appropriate to age

Trust Apprentice Business Administrator job summary

Work within our friendly, committed Trust team as an Apprentice Business Administrator to support the administration of the Trust central team

Purpose of the Job:

To contribute to the successful administration of the Trust Central Team and its day to day efficiency providing support to the Finance, Governance and People Services Team. The office administrator will be required to manage their own workload and priorities and take responsibility for their own tasks as well as tasks delegated by the central team.

Key Features:

Administration and Communications

• Deal with general enquiries face to face, over the telephone, via email and in writing

• Receive and open mail and distribute or deal with accordingly

• Produce documents and communications using appropriate software and office equipment to meet the needs of the role

• Provide administrative support including photocopying, printing and emailing

• File and retrieve (electronically and manually) documentation produced and other resources for the central team to support efficient record management and compliance with data protection requirements

Governance

• Act as the Clerk to Governors for a selection of schools, distributing agendas and supporting paperwork, taking minutes during meetings, typing up minutes and distributing accordingly

• Maintaining a record of Governor training and following up on incomplete training

• Following up on action points from meetings with the relevant person/s and keeping the Chair of Governors informed

• Assisting with stage two complaints

• Maintaining a record of governance documents such as terms of reference, signed minutes policies and policy review dates

• Coordinating Disclosure and Barring Service Checks for Governors

Finance Services

• Raising and processing purchase orders and invoices in a precise and timely manner

• Ordering resources on behalf of the Trust central team

• Maintaining accurate financial records using the Trust finance systems

• Processing income for school clubs using the Trust finance systems

• Obtaining supplier statements and ensuring that they balance to the ledger

• Acting as a point of contact for purchase orders and invoice queries

• Liaising with school office staff to ensure purchase orders and invoices are entered onto the finance system accurately

People Services

• Assisting with recruitment by completing checks, paperwork, preparing interview timetables and inviting candidates to interview

• Liaising with School Office Managers to obtain interview paperwork and upload to recruitment files

• Uploading paperwork to Trust payroll system and school systems

• Inputting overtime, mileage and expenses claims to the payroll system

• Operate the Trust’s long service award scheme

Other

• Attend and participate in meetings when required and take part in training and other learning activities as required by both the central team and the wider Trust

• Undertake other duties which may arise from time to time, to be agreed with the Line Manager

  Apprenticeship salary £6.40 p/hour increasing to minimum wage relevant to age after completing the first year.

  Monday to Friday 8:30am to 4:00pm with 30 minutes unpaid lunch break (32 hours/30 mins week) for 39 weeks per year (term time + 5 training days)

  Opportunity to apply for permanent posts within our multi-academy trust on successful completion of apprenticeship

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Innovate Multi Academy Trust

• Type: Multi-academy trust
• Website: Innovate Multi Academy Trust website (opens in new tab)
• See more jobs: teaching-vacancies.service.gov.uk/organisations/innovate-multi-academy-trust (opens in new tab)

Innovate Multi Academy Trust is located in beautiful Northamptonshire consisting of 6 primary schools located in Badby, Kilsby, Paulerspury, Rothersthorpe, Weedon Bec and Woodford Halse.

Our mission is to establish great primary academies that are centres for innovation and excellence for leadership and teaching, where pupils are safe and engaged in their learning.

Head office location

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