Trust Executive Administrator
The People's Learning Trust, Liverpool, L4 4EL18 days remaining to apply
Start date details
As soon as possible
Closing date
23 May 2025 at 11:59pm
Date listed
29 April 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time (Can be done as a job share): 35 hours per week - Monday to Friday (7 hours per day)
Contract type
- Permanent
Full-time equivalent salary
- Between £30,060 and £34,314
Pay scale
- NJC Scale (Liverpool) - Grade 5
What skills and experience we're looking for
About the Role: In this fast-paced and diverse role, you will manage diaries, coordinate key communications, minute senior meetings, support governance and HR processes, and take the lead on administration for events, policies, and compliance. From organising Trust-wide meetings to supporting new academies joining the Trust, you will help keep the engine of the organisation running smoothly.
You will be the first point of contact for a range of stakeholders, both internal and external, and will regularly work with data, systems, and technology to streamline administrative processes. This is a brilliant opportunity for someone who thrives on variety, values discretion and attention to detail, and is looking to make a real difference across a Trust committed to delivering outstanding education to our communities.
Who We’re Looking For: We’re looking for a professional and proactive team player who is:
- Exceptionally well-organised and able to manage a wide-ranging workload
- Experienced in senior-level administration or executive support
- Skilled in written communication, with strong attention to detail
- Confident in using Microsoft Office 365 and digital platforms (e.g., SharePoint, HR/Compliance systems)
- Adaptable and solution-focused, with a flexible approach to changing priorities
- Committed to our values and the vision of the Trust
This is an excellent opportunity for a confident administrator who is keen to be part of a positive, ambitious and collaborative central team, with scope to develop their skills and grow within the organisation.
See Recruitment Pack for further information.
What the school offers its staff
Ø Flexible working hours and opportunities.
Ø CPD offer.
Ø Access to an Enhanced Tailored Health Plan through Simplyhealth (support with everyday healthcare costs such as dental check-ups and treatment, routine eye examinations and prescription eyewear, physiotherapy treatments and 24/7 access to GP and mental health support).
Ø Opportunity to purchase personalised further annual health benefits at a reduced cost (such as Private Medical Insurance, Dental Insurance and Cycle to Work Scheme).
See Recruitment Pack for further information.
Flexible working opportunities
See Recruitment Pack for further information.
Further details about the role
General Administration:
The postholder will provide high-quality administrative support to the CEO, CFOO, and Directors of the Trust, ensuring the efficient operation of the Executive Leadership Team. This includes handling correspondence, managing schedules, preparing key documents, and facilitating communication with internal and external stakeholders. Specific responsibilities will include the following:
Ø To undertake a diverse range of administrative duties for the TPLT Executive Leadership Team (CEO, CFOO and Directors of the Trust) to support day-to-day operational efficiencies.
Ø To prepare paperwork for meetings and provide accurate, well-structured and timely minutes with exemplary attention to detail.
Ø To demonstrate initiative by leveraging emerging technologies (such as AI) to enhance efficiency, accuracy and overall administrative effectiveness.
Ø To provide administration support to the TPLT Executive Leadership Team and academies, supporting the academy conversion/onboarding process.
Ø To proactively coordinate and manage tasks on behalf of the CEO, CFOO, and Directors, ensuring efficient prioritisation of key Trust matters.
Ø To draft correspondence, reports, and presentations on behalf of the Executive Leadership Team, ensuring accuracy, clarity, and professionalism.
Ø To prepare high-quality forms and documents, information packs, policies, handbooks, and other academy and Trust-wide documents.
Ø To be the initial contact for all TPLT enquiries, triaging calls as appropriate.
Ø To respond to verbal and written enquiries in a professional, courteous, and prompt manner.
Ø To deal with telephone and email enquiries, particularly supporting the TPLT Executive Leadership Team, Headteachers/academy staff, DfE, local authorities, etc.
Ø To manage diaries, schedule meetings, and coordinate events for the CEO, CFOO, and Directors, including organising hospitality, booking venues, and preparing materials.
Ø To liaise with colleagues and external contacts to book and manage travel arrangements.
Ø To collect and record relevant data to support the work of the Trust, including but not limited to pupil census information from academies and Local Authorities.
Ø To accurately and promptly proof-read documents.
Ø To maintain hard copy and digital records of documents, as required.
Ø To regularly communicate with academies, including facilitating work and communication on behalf of the TPLT Executive Leadership Team.
Ø To help facilitate the development of systems and processes to meet operational needs and to ensure the high quality of information held.
Ø To undertake basic financial administration duties, including raising orders on behalf of the TPLT Central team.
IT / Content Management & Social Media:
Ø To coordinate the development and distribution of TPLT related marketing materials.
Ø To be aware of social media and other internet-based discussions around TPLT.
Ø To continually promote key messages regarding the TPLT mission and vision across the Trust and more widely.
Ø To use relevant social media tools and other relevant technology to share relevant information and events on a daily basis.
Ø To use a variety of software, such as Office 365, to produce high quality correspondence and documents and to accurately maintain presentations, records and spreadsheets.
Event Management:
Ø To book internal and external meetings / rooms, conference and hospitality facilities.
Ø To arrange and facilitate refreshments / food for events when needed, this will involve placing orders / receiving deliveries for goods as required.
Ø To prepare conference packs and training materials.
Ø To facilitate attendee registration at meetings and conferences.
Ø To support and facilitate speakers and delegates during TPLT events to ensure a professional and hospitable service.
Ø To gather and report on feedback from events.
Governance / Compliance:
Ø To support the Director of Governance & Compliance in ensuring efficient administration of governance & compliance processes across the Trust.
Ø To proactively support colleagues and ensure that Get Information About Schools (GIAS) service is accurately updated with relevant information.
Ø Working alongside the Director of Governance & Compliance to maintain the Trust website ensuring compliance.
Ø Work alongside the Director of Governance & Compliance to maintain the TPLT Central Single Central Record (SCR) database and carry out regular checks across the Trust to ensure compliance.
Ø To provide support to the Central team to ensure compliance with the Academies Trust Handbook and other regulations, such as Keeping Children Safe in Education and GDPR.
People (HR):
Ø To support the Director of People in providing an efficient, proactive and comprehensive HR administration service across the Trust, working within HR processes and timescales.
Ø To produce high-quality and timely HR documents which will include but are not limited to recruitment, absence management, contract changes / variations etc.
Ø To play a critical role in the management of the HR database (Every) by adding, amending, maintaining and refining the data to ensure personnel records are up to date and compliant with DfE and Staff Workforce Census requirements across the Trust.
Ø To create and manipulate HR reports, as required.
Estates / Facilities:
Ø To support the Director of Estates & Facilities in ensuring efficient administration of estates and facilities management processes across the Trust.
Ø To assist in maintaining records related to estates compliance, including statutory checks, health & safety audits, and risk assessments (through Every Compliance database).
Ø To liaise with academies to support the collection and reporting of estates-related data, including premises maintenance schedules and capital projects.
Ø To help coordinate procurement and administration of facilities-related contracts, such as cleaning, catering, and site services.
Ø To support with maintaining accurate records of building-related documentation, ensuring compliance with regulations such as fire safety and health & safety legislation.
See Recruitment Pack for further information.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Please download the application form using the link below, and once completed send to Recruitment@TPLTrust.co.uk
CVs are not accepted.
Additional documents
If you need these documents in an accessible format, please contact the school.
About The People's Learning Trust
- Type
- Multi-academy trust
- Email address
- cfoo@tpltrust.co.uk
- Phone number
- 07966299035
At The People’s Learning Trust, we are confident that every student can achieve their greatest ambitions. Our academies play a crucial role in shaping their life prospects, and we believe in fostering leadership and autonomy to prepare our learners for the future.
Our commitment to inclusivity, collaboration, and excellence ensures that all children receive the support they need to thrive academically and personally.
How we will help children achieve:
We aim to ensure the highest standard of teaching across our Trust.
Our strategies include:
increasing the number of academies rated outstanding by Ofsted;
providing robust support and challenge to schools for rapid improvement;
diminishing attainment gaps between student groups to achieve whole school success.
Our trauma-informed, attachment-aware approach supports all students, including those in referral units who may have felt isolated in the past. We develop curricula that go beyond content, focusing on foundational literacies, character qualities, and competencies.
Our commitment to excellence:
The People’s Learning Trust ethos is “That will do, won’t do. For us, it is the best or nothing,” aligning with the mission of Everton Football Club, “Nil Satis Nisi Optimum”. Our dedication to safeguarding, inclusivity, and the highest expectations drives our determination to cultivate success for our young people.
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