Privacy Notice: Teaching Vacancies

Who we are

This work is being carried out by the Department for Education (DfE) Digital, which is a part of DfE. For the purpose of data protection legislation, DfE is the data controller for the personal data processed as part of the Teaching Vacancies service.

When we collect personal information

We receive your personal data when you submit it:

  • when contacting us for support using the service, to leave feedback or for any other matters
  • as hiring staff in order to create a Teaching Vacancies account
  • as a contact person for a job that has been listed on Teaching Vacancies
  • as a jobseeker signing up to emailed job alerts

What personal information we will collect

We will collect:

  • your Internet Protocol (IP) address, and details of which version of web browser you used
  • your name, email and (if applicable) your phone number when you contact us
  • your email address when you sign up for a job alert
  • your email address if you include it with feedback to us on the service or agree to be contacted for user research purposes
  • email addresses that are shared with us by schools for the purposes of creating a Teaching Vacancies account and posting jobs
  • personal information such as the name and email of a contact person at your school, if you choose to share this in a job listing you post to Teaching Vacancies

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How we will use your information

If you visit our service your IP address will be used to help us collect information on how you use Teaching Vacancies. We do this to make sure the site is meeting the needs of its users and make improvements.

If you contact us, DfE will use your name and contact information for the purpose of responding to you and providing support. We will not share this information with any other parties.

If you sign up for a job alert your email address will be used exclusively for the purpose of sending you an email when a job meeting your chosen search criteria is published to the service.

To list jobs on the service, hiring staff at schools need a Teaching Vacancies account, which requires them to supply their name and email address. Names and email addresses shared with us for this purpose are not shared by us with other parties.

Information published in job listings may be used by third party job listing sites that use our job listing data via an application programming interface (API), as described in our Terms and Conditions. We are not responsible for how a third party handles any personal information you choose to include in a job listing.

If you indicate in the feedback form that we can contact you for user research then we may use your email for that purpose. It will not be shared with third parties.

Why our use of your personal data is lawful

In order for our use of your personal data to be lawful, we need to meet one (or more) conditions in the data protection legislation.

For the purpose of the Teacher Vacancies service, your legitimate need to list, search, view and subscribe to job notifications is applied. This is in addition to DfE’s legitimate need to process information to provide such services, and gather data to improve that service including website performance and security.

How long we will keep your personal data

The DfE will not keep your personal data longer than we need it for the purpose(s) of research, security and/or delivery of the service, and in any case not longer than 7 years. Your data will be deleted when DfE no longer needs it for these purposes, or when 7 years have passed, whichever comes first.

Partial IP addresses will be deleted after 7 days unless their request caused an error, in which case they remain in our logs for 30 days.

If you share personal information in a job listing we will retain this while the job vacancy is live and for one year after it has expired.

Your data protection rights

You have the right:

  • to ask us for access to information about you that we hold
  • to have your personal data rectified, if it is inaccurate or incomplete
  • to ask us to delete your personal data unless there is a legal reason to continue to store and process it
  • to restrict our processing of your personal data (i.e. permitting its storage but no further processing)
  • to object to direct marketing (including profiling) and processing for the purposes of scientific/historical research and statistics
  • not to be subject to decisions based purely on automated processing where it produces a legal or similarly significant effect on you

If you need to contact us regarding any of the above, or have any other questions about how your personal information will be used, please contact the DfE.

The Information Commissioner's Office makes further information about your data protection rights available in their Guide to the General Data Protection Regulation (GDPR).

Right to lodge a complaint

If you are unhappy with our use of your personal data, please let us know by emailing

You have the right to raise any concerns with the Information Commissioner’s Office (ICO).

Last updated

We may need to update this privacy notice so we recommend that you revisit this information from time to time.  This version was last updated on 28 September 2020.