Academies Operations Officer
The Flying Bull Academy, Portsmouth, Hampshire, PO2 7BJ14 days remaining to apply
Start date details
As soon as possible
Closing date
9 April 2026 at 12pm (midday)
Date listed
26 March 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 37 hours per week 40 weeks per annum Monday to Friday
Contract type
- Permanent
Full-time equivalent salary
- £33,142.68 to £37,279.97
What skills and experience we're looking for
Provide a professional service supporting the Headteacher in all aspects of Human Resources, Finance, Health and Safety, HR and Payroll administration, in compliance with Trust and statutory policy, regulations and procedures. In addition, undertaking a breadth of administrative duties you will contribute a hands-on and flexible approach to the effective and efficient administrative provision for The Flying Bull Academy. Contribute to the continuous improvement of the operational effectiveness of the school and to the wider delivery of the School and Trust vision, values and aims.
Principal Accountabilities:
1. Assist Central Finance Team in compiling reports and data required for management accounts and budget purposes, and year-end processing. Manage a breadth of financial transactional activity, including the processing of orders/credit card purchases or school-based income transactions. Oversee the management of the schools’ online payment system, parent communications and school meals system. The role includes the need to process data and provide data for returns, working with the Partnership Finance Lead.
2. Support the operational management of the school, including the support and development of staff, negotiating and reviewing the performance of out-sourced contracts and service level agreements in line with Trust guidelines and the principles of value-for-money. Ensure a professional service that is efficient, effective and meets the needs of the School and which enhances working relationships between staff in Professional Services and Teaching staff in line with school and Trust policy and procedure.
3. To be the first point of contact for all school HR and employee related matters. Liaising with the Central Trust HR and Payroll as required. In liaison with the Headteacher and the Trust Central HR take responsibility for ensuring effective and efficient management of the HR processes, administration and the recruitment function within the school, observing both legislative and the Central Trust HR policies and procedures. Communicating HR processes and issues effectively and in a timely manner with the senior leadership team, managers and staff of any changes impacting them.
4. In conjunction with the Central HR team support the Senior Leadership Team in the effective administration of employee relations matters such as maintaining records related tor staff absence, probation, performance management and staff training requirements, variation to contract, preparing the recruitment and selection process. Participate in facilitating school meetings, observing confidentiality at all times in line with the Trust policy.
5. Ensure HR and Payroll administration is undertaken in line with policy and procedure, payroll data is verified each month and staff records are secure and accurate, with statutory reporting and information for the Trust completed on time; ensure payroll is checked and signed off by the Headteacher, act as the lead for the school HR/Payroll system.
6. Management of the Administration team, the Site Maintenance Co-Ordinator, Lunchtime team and Cleaning team to effectively deliver a high quality and professional service, supporting when required, and effectively line managing all teams so that they are engaged and motivated to perform to required standards. This may include developing and enhancing staff skill sets, undertaking recruitment, induction and training, performance reviews and absence management in line with Trust Policy and procedures.
7. Working with the Premises and Health & Safety Manager & Partnership Premises Leads and Site Maintenance Co-Ordinator, ensure that all the Health & Safety Policy and risk assessments are up to date, relevant and adhered to and statutory guidance followed. (examples include asbestos register, water quality and fire risks). Ensure Health & Safety compliance with signing-in procedures for staff, governors and visitors to the school. Ensure Health and Safety training records are maintained and all staff are current with the requirements of their role. Ensure actions are undertaken to ensure Health and Safety compliance for the academy’s competent person.
8. Support to the wider team when required, and actively contribute to the wider development and promotion of the Trust through a variety of channels such as Trust team meetings, network meetings, conferences and workshops. In conjunction with the Central Team assist in developing the school business plan and ensure it remains current and fit for purpose. Manage the DfE Census data, and maintain the Single Central Record, carry out DBS and necessary employment checks.
9. Manage the DfE Census data, and maintain the Single Central Record, carry out DBS and necessary employment checks.
10. Act as Data Champion for the school
11. Take the lead on admissions – both in-year and new to the school in Reception. Keep pupil role up to date with leavers. Necessary liaison with previous schools.
12. Manage the school’s MIS (Arbor) ensuring all information is current and the accounting for trips, clubs, and opportunities is accurate.
What the school offers its staff
Located in the heart of Portsmouth, The Flying Bull Academy is proud of its caring ethos, encouraging and supporting children to achieve their full potential, and is a positive and active place to work. We believe that success here is built on strong relationships between everyone involved in the academy.
At the University of Chichester (Multi) Academy Trust, we are dedicated to your growth. We understand that everyone's career aspirations are unique, and we are here to provide personalised support to help you succeed.
- Directly linked with the University of Chichester, sharing an ethos of excellence and lifelong learning.
- Coaching and mentoring to support your career journey.
- Workshops, seminars and conferences to help you enhance your skills.
- Personalised Development Plans that align with your goals.
- Teacher's Pension Scheme for teaching staff (https://www.teacherspensions.co.uk)
- Local Government Pension Scheme (LGPS) for support staff (https://www.lgpsmember.org)
- Benefits Platform Assistance Programme
- Cycle-to-Work Scheme
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on school website (opens in new tab)Additional documents
If you need these documents in an accessible format, please contact the school.
About The Flying Bull Academy
- School type
- Academy, ages 3 to 11
- Education phase
- Primary school
- School size
- 428 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report
- School website
- The Flying Bull Academy website
- Email address
- e.akmenkalns@chi.ac.uk
Arranging a visit to The Flying Bull Academy
To arrange a visit and increase the chance of a successful application email e.akmenkalns@chi.ac.uk.
School location
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