Admin Assistant

Colyton Grammar School, Colyton, Devon, EX24 6HN

14 days remaining to apply

• Job start date

  25 March 2026

• Closing date

  8 April 2026 at 11:59am

• Date listed

  25 March 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: Pro-rated to £19,615 to £20,363

Admin Assistant job summary

Contract: Permanent – 35 hours per week, term‑time only (39 weeks per year)

Salary: COL2 £24,431 to £25,363 (Pro-rated to £19,615 to £20,363)

Start Date: ASAP

We are seeking a proactive, organised, and adaptable Administrative Assistant to join our Educational Support Team. This role is central to ensuring the smooth and effective running of our school office, providing high‑quality administrative and reception support across a range of key functions.

Working closely with the Admissions Team, pastoral staff, teaching colleagues, and external agencies, you will help maintain efficient school processes and contribute positively to the day‑to‑day experience of students, families, and visitors. This is a varied and rewarding position, ideal for someone who enjoys working collaboratively, managing multiple priorities, and delivering excellent customer service.

What You’ll Be Doing

Admissions Support

• Acting as the first point of contact for admissions enquiries, offering a professional and welcoming service to families.
• Supporting the Admissions Secretary with daily administrative tasks from initial enquiry to enrolment.
• Preparing, distributing, and tracking admissions documents, forms, and correspondence.
• Assisting with the organisation of open events, taster days, induction meetings, and other admissions activities.
• Providing flexible support to the wider admissions and administrative teams as required.

Behaviour Recording & Parents’ Evenings

• Accurately logging detentions and suspensions on the school’s MIS and CPOMS systems.
• Preparing correspondence and documentation for parents linked to behaviour processes.
• Recording lunchtime detentions on student profiles.
• Managing the online parents' evening system, coordinating booking schedules, and supporting staff with arrangements.
• Sending communications to parents and addressing related queries.

Student Vaccination Programme

• Liaising with external vaccination teams to schedule dates and secure required information.
• Coordinating communication with parents to obtain permissions and share key details.
• Arranging suitable spaces and ensuring logistics are in place for vaccination days.
• Supporting the visiting vaccination team, including greeting students and preparing refreshments.

Sporting Trips Administration

• Using the EVOLVE system to prepare trip packs for sporting fixtures, ensuring all required information and approvals are included.
• Providing additional administrative support to the Trips Assistant during busy periods.

General Administrative & Reception Duties

• Updating the admin calendar and ensuring key school dates are reflected on the website.
• Supporting reception by greeting visitors, responding to student enquiries, operating the intercom, and managing incoming calls.
• Maintaining accurate student records on the MIS.
• Sending school communications and distributing incoming and outgoing mail.
• Contacting transport providers and the local authority regarding school buses.
• Supporting sign‑in/sign‑out for students and visitors arriving late or leaving for appointments.
• Keeping the reception and foyer areas tidy, organised, and welcoming.
• Forwarding complaints and responding to requests from stakeholders appropriately.
• Providing flexible support across the Administrative Team as needed.

We're looking for Someone Who:

• Highly organised with strong attention to detail.
• Proactive, adaptable, and comfortable managing changing priorities.
• Clear and confident communicator who can work effectively with colleagues, families, and external professionals.
• Committed to maintaining confidentiality and following school policies and procedures.
• A positive team player who contributes to a supportive and collaborative working environment.
• Willing to learn, grow, and take part in training and professional development.

Experience in school admin is beneficial, but not essential—we welcome applicants eager to learn and positively contribute to our school community.

In addition to a rewarding and dynamic work environment, we offer an attractive benefits package, including:

A competitive pension plan.

Free flu vaccinations.

Free on-site parking.

Access to the Blue Light Card, unlocking hundreds of discounts nationwide for just £5.

A comprehensive job description is available, outlining the full responsibilities and expectations for the Admin Assistant role.

Please note: We reserve the right to interview candidates during the application window and may close the vacancy early if a suitable candidate is found.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Colyton Grammar School

• School type: Academy, ages 11 to 18
• Education phase: Secondary school
• School size: 1071 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: Colyton Grammar School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/colyton-grammar-school

Colyton Grammar School is a state-funded academy with a selective intake, situated in East Devon.

School location

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