Admin Assistant
Crockerne Church of England Primary School, Bristol, BS20 0JP12 days remaining to apply
Start date details
September 2026
Closing date
1 July 2026 at 12pm (midday)
Date listed
19 June 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £26,403.00 - £28,142.00 Annually (FTE)
Admin Assistant job summary
JOB PURPOSE:
To be an ambassador for the school when meeting parents and other visitors.
To provide administrative duties to support the efficient day to day running of the school office.
To support the ethos of a human scale school, providing a friendly and positive first point of contact to the school.
To fulfil their job description, and to ensure they have read, understood and follow all safeguarding guidance including the Safeguarding Policy, Keeping Children Safe in Education: Information for all school and college staff (from Working Together document) and the Guidance for Safer Working Practice for Adults who work with Children and Young People.
OFFICE ADMINISTRATION DUTIES:
The post holder may be requested to undertake any but not necessarily all of the following duties. Duties required will be directed by the School Administrator, according to the school’s needs.
Reception
Providing a warm welcome to all. Dealing with telephone and face to face enquiries in an efficient and professional manner and providing hospitality for visitors.
To maintain the security and safeguarding of the school by controlling access and ensuring the completion of relevant procedures i.e. signing in, issuing of identification badges
To look after the school office and reception area ensuring that they are welcoming and tidy.
General administration
To undertake general office duties e.g. telephone calls, emails, ensuring that all messages are dealt with in a timely and accurate fashion and, where relevant, relayed to colleagues promptly; dealing with incoming and outgoing post, maintaining the school diary, co-ordinating school dinner order, liaising with the kitchen/parents, co-ordination of school visits, collation of invoices etc.
Compliance, Data Management and Statutory Returns
To assist with the maintenance and update of the school Management Information System (ScholarPack) and other online data storage, including producing reports when required.
Ensure statutory returns are completed in a timely and accurate manner.
Admissions, Attendance and Safeguarding
To support attendance monitoring; follow up on pupil absences daily with parents, liaising with teachers and recording information on the MIS.
Administrate user access on Safeguard, GDPR and National College.
Maintain the Single Central Record, ensure all statutory safeguarding returns are made in a timely manner (e.g. school employee leaver records);
To assist with school admissions administration, under the direction of the School Administrator.
To provide admin support to the Headteacher and other teachers, as required.
Marketing, publicity and communications:
To update and maintain the school website, preparenewsletter and other publicity, including school social media (Instagram, Facebook, etc).
Support the school’s use of Office 365, Teams etc; ensuring there are efficient internal communications.
Health and Safety
To act as an Appointed Person for first-aid, to be provide first aid support as Emergency First Aid at Work first-aider.
To be a fire warden/marshal.
Finance and Procurement
Work closely with the finance team to support accurate financial reporting and audit requirements.
Ensure all financial processes comply with MAT/school policies and statutory requirements
Prepare invoices for payment, ensuring they are authorised in line with financial procedures
Assist with reconciling supplier statements against internal records.
GENERAL PROFESSIONAL DUTIES:
To have due regard for safeguarding and promoting the welfare of children and young people and to follow the child protection procedures adopted by the School as outlined in the school’s Safeguarding and Child Protection Policy.
To recognise health and safety is a responsibility of every employee, to take reasonable care of self, pupils and others and to comply with the school’s Health and Safety Policy and any school-specific procedures and rules that apply to this role.
To respect the confidentiality of personal information, including that of pupils, staff and families, and to ensure the confidentiality of information received.
The above serves as a guide and is not exhaustive; all professional staff are expected to undertake other duties and projects as may be reasonably required in accordance with the grade of the post. You will be working as part of a small, friendly team and may be asked to provide extra support within the school during busy periods.
Further information about the job
Commitment to safeguarding
https://www.kaleidoscopemat.co.uk/uploads/9/4/7/2/94728976/safeguarding_policy_kmat_2022.pdf
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Crockerne Church of England Primary School
- School type
- Academy, Church of England, ages 3 to 11
- Education phase
- Primary school
- School size
- 319 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report
- School website
- Crockerne Church of England Primary School website
Crockerne Church of England Primary School is a 3-11 Primary School. It is in the heart of the villages of Pill, Easton in Gordano and Ham Green; it is a lovely place to work and many visitors and new parents comment on the family, nurturing and inclusive feel the school has for both children and staff.
School location
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