Admin Assistant

Greenfield & Pulloxhill Academy, Bedford, MK45 5ES

12 days remaining to apply

• Start date details

  ASAP

• Closing date

  7 November 2025 at 11:59pm

• Date listed

  24 October 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £25,185.00 - £25,989.00 Annually (FTE) Level 2 Band C-D

Admin Assistant job summary

Admin Assistant

Job details

Salary: Level 2 Band C-D £25,185 - £25,989 Annually (FTE)

Hours: 16 hours per week (Wednesday 8.30-1pm, Thursday 8.30am-1pm and Friday 8.30-4pm)

Contract type: Permanent/Term Time Only - Part Time

Reporting to: Office Manager

Main purpose

The administrative assistant is responsible for supporting the administrative, financial and organisational processes within the school. They will also act as the initial point of contact for parents/carers, visitors and other stakeholders, so will be an ambassador for the school and embody the values, vision and ethos of the school in all interactions.

Duties and responsibilities

General administration

Update manual and computerised record/information systems

Update and maintain the school calendar and diary

Assist with managing the school’s email inbox, ensuring the school meets its expected response times and that emails are forwarded to the relevant staff member as necessary

Manage and organise completed forms from parents and carers

Organise and distribute incoming and outgoing post

Provide administrative support to staff as needed

Order and monitor stock, ensuring best value following the school’s purchasing processes

Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary

Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required

Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times

Relay information to teaching staff regarding wraparound bookings

Attendance administration

Monitor and maintain an accurate record of pupil attendance, producing reports as necessary

Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed

Reception

Act as the first point of contact for parents/carers and visitors arriving at the school

Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner

Seek support from other colleagues where necessary to respond to complex enquiries

Respond to messages promptly and accurately, passing on information to relevant staff members as necessary

Assist staff and pupils with the information and support they need

Safeguarding

Control access to the school in line with the school’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures

Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures

Administer the school’s filtering and monitoring system for online safety, and escalate any safeguarding concerns following the correct safeguarding procedures

Written communication

Write and send email responses that are professional and uphold the school’s vision and values

Update and distribute online and offline communications (e.g., letters, newsletters, social media posts, etc.) to parents, staff and other stakeholders

Assist with marketing and promoting the school

Finance

Enter data into the school’s finance systems and produce reports as necessary

Collect, record and issue receipts for payments from parents and carers

Carry out financial administration in line with the school’s procedures

Other areas of responsibility

Read and follow the relevant school policies

Undertake training required to develop in the role

Ensure all duties and responsibilities are undertaken in line with the school’s health and safety policy

Contribute to the safety of children and young people and protect them from harm

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Greenfield & Pulloxhill Academy

• Type: Multi-academy trust
• See more jobs: teaching-vacancies.service.gov.uk/organisations/greenfield-pulloxhill-academy

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