Admin Assistant
St Mary's Church of England Primary School & Nursery, Purton, Swindon, Wiltshire, SN5 4AR21 days remaining to apply
Start date details
As soon as possible
Closing date
3 November 2025 at 9am
Date listed
13 October 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time (Can be done as a job share): 30 hours per week, Monday to Friday, 8am to 2:30pm (30 minutes lunch), term-time and TD days only
Contract type
- Permanent
Full-time equivalent salary
- Between £25989 and £26824
What skills and experience we're looking for
Essential:
- Excellent attention to detail
- Effective communication and interpersonal skills
- Ability to build effective working relationships with staff and other stakeholders
- Understanding of data protection and confidentiality
- Experience of working in an administrative role
-
Previous
use of MS Word and Excel
Desirable:
- Experience of working in a school
- Experience using SIMS, FMS and ParentPay
- Working with children or young people
- Working to strict and often conflicting deadlines
- Experience of MS Forms and Teams
What the school offers its staff
- A school where staff are proud to work and where everyone believes we can all shine brightly;
- Support from an experienced, knowledgeable, and hard working team of professionals who encourage professional development;
- A great working environment that shines brightly in our village with a
state-of-the-art building and facilities dedicated to enhance learning in our
purpose-built school;
- Additional 5.85 weeks of paid holiday entitlement, increasing to 6.87 after 5 years of continuous service;
- Automatic enrolment into the Wiltshire Pension Scheme with generous employer contributions;
- Access to Wiltshire Council's wellbeing helpline and use of our new staff wellbeing app.
Further information about the job
Main Duties and Responsibilities
- Purchase ordering: ensuring appropriate authorisation of all orders, raising orders on the school’s FMS ledger system, liaising with providers regarding prices and deliveries, keeping accurate records of credit card expenditure, collating invoices with supporting paperwork and passing them for processing, administration of the annual residential trip.
- Attendance: checking registers and investigating absences, processing holiday requests, reporting to Headteacher, liaising with external bodies, attending and minuting meetings, completing documentation for exclusions and absence fines.
- Admissions and Leavers: Taking initial enquiries, liaising with the Admissions team at Wiltshire Council, updating records, transferring records to other schools, processing new intake in September and July leavers.
- HR: supporting the recruitment of new staff including DBS checking, maintaining staff records, monitoring staff attendance, submission of monthly payroll return within deadline and checking monthly payroll report, raising anomalies with the School Business Manager.
- Policies: manage the regular review of school policies, liaising with appropriate staff and members of the governing body, preparing ratified documents for publishing and updating the school website as necessary.
- Research and apply for grants, in consultation with other staff.
- Processing data in accordance with General Data Protection Regulation, 2018.
- To be aware at all times of the need to safeguard
children and follow school policies accordingly.
Please note that this list of duties is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the Admin Assistant will carry out. The postholder may be required to do other duties appropriate to the level of the role, as directed by the Headteacher and/or the School Business Manager.
Commitment to safeguarding
We are committed to safeguarding and have a culture of vigilance in all aspects of safeguarding and child protection.
In accordance with Section 237 of Keeping Children Safe in Education, September 2025, this role meets the definition of Regulated Activity and an enhanced DBS check with children’s barred list information will be undertaken prior to commencement of employment.
All posts involving direct contact with children are exempt from the Rehabilitation of Offenders Act 1974. However, amendments to the Exception Order 1975 (2013 & 2020) provide that certain spent convictions and cautions are ‘protected’ and not subject to disclosure to employers.
Applying for the job
This job requires you to download an application form, you will be able to upload the application once complete.
CVs will not be accepted for this application.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About St Mary's Church of England Primary School & Nursery, Purton
- School type
- Local authority maintained school, Church of England, ages 2 to 11
- Education phase
- Primary
- School size
- 343 pupils enrolled
- Age range
- 2 to 11
- Ofsted report
- View Ofsted report
- Email address
- lstephenson@st-marys-purton.wilts.sch.uk
- Phone number
- 01793 770239
St Mary's CE Primary School is a modern, thriving, large village school in Purton, a village in North Wiltshire, on the outskirts of Swindon.
School location
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