Admin Assistant

Woodcot Primary School, Gosport, Hampshire, PO13 0SG

15 days remaining to apply

• Start date details

  6th January 2025

• Closing date

  29 November 2024 at 12pm (midday)

• Date listed

  13 November 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £24,790.00 - £25,183.00 Annually (FTE)

Admin Assistant job summary

Job Description

32.5hrs per week, term time only. 8.30am-3.30pm Mon-Fri.

Communication and Liaison Duties

• Act as the primary liaison for pupils, parents, and visitors, promoting a welcoming and positive school environment.
• Handle all incoming calls and office emails, ensuring all queries are addressed promptly and efficiently.
• Serve as the first point of contact for parents reporting absences or expressing concerns, ensuring efficient communication between the office and the wider school.
• Maintain confidentiality when communicating with parents and visitors to the school.

Security and Safety Responsibilities

• Manage the school's front-of-house operations, ensuring all visitors are familiar with the school's security procedures.
• Lead and coordinate the school’s medical and first aid resources, training and practice as a paediatric first aider.
• Work with the pastoral team to support any pupils with medical conditions in school.
• Fulfil the role of a trained Paediatric First Aider
• Take responsibility for meeting with families, creating and sharing individual medical plans for pupils

Admin roles

• Attendance – keep accurate data of pupil’s attendance through the Arbor system
• Compile attendance reports and correspondence for Head Teacher and Family Support Co-ordinator
• All admin involving suspensions and penalty notices
• Keeping up to date records for the Nursery
• Checking school meals and breakfast and after school club records are correct
• Inform parent/carers when any payments are overdue

Pupil Admissions

• Manage the complete admissions process, from initial inquiry through enrolment, ensuring all documentation is accurately completed and processed.
• Serve as the primary contact for prospective parents and students, answering inquiries and providing information about the school and the admission process.
• Schedule and coordinate school tours for prospective pupils and their families.
• Manage the leavers process, ensuring all necessary paperwork and procedures are followed when pupils leave the school.

Digital and Website Administration

• Oversee and update the school's website and other digital platforms to keep them current and engaging.
• Update the school’s calendar.
• Be knowledgeable of the school’s calendar of events so queries from parents and other members of the community can be answered.

Financial Management:

• Responsible for financial tasks including collecting and recording parental contributions and run reports

Staff Management:

• Recording absences on the Arbor system and School Calendar.
• Work with the Trust to ensure that the school’s policies are circulated, read and understood by the relevant members of staff.

Responsibilities for All Staff

• Understand and follow all relevant school policies.
• Attend and participate in training and development courses as required.
• Be a role model for the standards of behaviour expected of pupils.
• Undertake reasonable additional duties as requested by your line manager
• Contribute to, and model, the school’s vision, values, learning styles, leadership styles and ethos.
• Be a highly involved member of the school community and be active in aspects of school life, including developing positive relationships with staff, pupils and parents.

Visits to the school are warmly welcomed and encouraged but are not essential for applying.

Please ring the school office to arrange a visit on 01329 234381. The school reserves the right to interview before the advert has closed.

School website – www.woodcotschool.co.uk

Woodcot Primary School and University of Portsmouth Academy Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Criminal Records Bureau checks along with other relevant employment checks

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Woodcot Primary School

• School type: Academy, ages 2 to 11
• Education phase: Primary
• School size: 174 pupils enrolled
• Age range: 2 to 11
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Woodcot Primary School website (opens in new tab)
• See more jobs: teaching-vacancies.service.gov.uk/organisations/woodcot-primary-school (opens in new tab)

Primary school with attached pre-school.

School location

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