Administration Assistant

Alexandra Junior School, London, SE26 5DS

11 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  20 May 2026 at 11:59pm

• Date listed

  8 May 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Fixed term
• Full-time equivalent salary: £28,617.00 - £29,025.00 Annually (FTE)

Administration Assistant job summary

Main Purpose of the Role:

The School Administrative Assistant is a member of the school’s support staff, with responsibility for assisting with the effective operational management of the school office. The role provides high‑level administrative, HR, safeguarding, and organisational support to the Headteacher and Senior Leadership Team (SLT), ensuring the smooth day‑to‑day functioning of the school. The postholder plays a key role in maintaining statutory compliance, managing sensitive information, supporting staff and pupils, and coordinating staff cover and HR processes, including probation.

Key responsibilities

Office Administration & Front-of-House

• Oversee the day‑to‑day operation of the school office, ensuring a professional, welcoming, and efficient environment.
• Act as the first point of contact for parents, visitors, and external agencies, managing telephone, email, and face‑to‑face enquiries.
• Manage reception, visitor sign‑in procedures, and site security protocols.
• Coordinate school communications, including letters, newsletters, and digital updates.
• Support the planning and administration of school events, trips, meetings, and diary management for senior staff.

Leadership & Strategic Support

• Provide high‑level administrative support to the Headteacher and SLT, including:
• Minute‑taking
• Preparation of reports and documentation
• Confidential correspondence and data analysis
• Contribute to the effective organisation of school systems and procedures.
• Support governance and compliance requirements as directed.

Pupil Administration, Welfare & Safeguarding

• Monitor and manage pupil attendance and punctuality, following up absences in line with school procedures.
• Coordinate pupil admissions, transfers, and leavers, ensuring accurate and timely records.
• Provide pupil welfare and first aid support, liaising with parents and staff as required.
• Maintain and update pupil medical and safeguarding records with strict confidentiality.
• Ensure safeguarding procedures are followed and sensitive information is handled appropriately.

HR Administration (Including Probation Management)

• Maintain accurate and confidential staff personnel records.
• Administer safer recruitment processes, including:
• DBS checks
• pre employment documentation
• compliance checks
• Manage and monitor staff probation processes, including:
• tracking probation periods and review dates
• coordinating probation review meetings
• Preparing and maintaining probation documentation
• recording outcomes in line with Trust and employment policies
• Liaise with senior leaders and central HR teams as required.
• Ensure compliance with HR, safeguarding, data protection, and health & safety policies.
• Maintain and have responsibility for the school’s Single Central Record (SCR), ensuring it is accurate, complete, and kept fully up to date in line with statutory safeguarding requirements. This includes all staff, visitors, contractors, local committee members, and volunteers.
• Meet termly with the local committee member responsible for safeguarding to review the Single Central Record and safeguarding compliance and take action on any identified gaps.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Alexandra Junior School

• School type: Academies, ages 7 to 11
• Education phase: Primary school
• School size: 232 pupils enrolled
• Age range: 7 to 11
• Ofsted report: View Ofsted report
• School website: Alexandra Junior School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/alexandra-junior-school

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