Administration Assistant

Manor Oak Primary School, Orpington, Kent, BR5 3PE

24 days remaining to apply

• Start date details

  ASAP

• Closing date

  27 February 2026 at 12pm (midday)

• Date listed

  2 February 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £28,617.00 Annually (FTE) Actual £8,955.16

Administration Assistant job summary

Office Administration & Reception

• Oversee the smooth day-to-day running of the school office, ensuring a welcoming and professional environment.
• Act as the first point of contact for parents, visitors and external agencies - handling phone calls, emails and face-to-face enquiries with efficiency and warmth.
• Coordinate school communications such as newsletters, letters to parents, and website updates.
• Support the organisation of school events, trips and meetings, including diary management for senior staff.

Pupil & Attendance Support

• Maintain up-to-date medical records.
• Maintain confidentiality and support safeguarding procedures by managing sensitive information appropriately.

Administrative & Clerical Support

• Provide comprehensive administrative support to the Headteacher and senior leadership team, including minute-taking, data entry, and report preparation.
• Maintain manual and computerised records using the school’s MIS (e.g. Arbor), producing reports and data as required.
• Manage general clerical tasks such as photocopying, filing, word processing, and handling correspondence.
• Sort and distribute mail, complete standard forms and submit returns to external agencies (e.g. DfE).

HR & Compliance

• Support HR processes including maintaining staff records, processing DBS checks and assisting with recruitment.
• Ensure compliance with school policies, including safeguarding, data protection and health and safety.

IT & Systems Support

• Confidently use ICT systems and software (e.g. Word, Excel, databases) to support administrative tasks.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Manor Oak Primary School

• School type: Academy, ages 3 to 11
• Education phase: Primary school
• School size: 194 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: Manor Oak Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/manor-oak-primary-school-orpington

School location

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