Administration Assistant
Sandbach High School and Sixth Form College, Sandbach, Cheshire, CW11 3NT15 days remaining to apply
Job start date
1 January 2026
Closing date
25 November 2025 at 12pm (midday)
Date listed
10 November 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 37 hours per week Monday to Friday Term time + 2 weeks (40 weeks in total)
Contract type
- Fixed term - 12 Months
Full-time equivalent salary
- Grade 4 £24,112 - £25,801 pro rata
What skills and experience we're looking for
MAIN RESPONSIBILITIES
1 Provide a reception and telephone answering service (both internal and external) to ensure that all callers are dealt with promptly and the image of the school is enhanced, cover of main reception at lunchtimes or during receptionist’s absence.
2 Complete Daily attendance for all KS3 and 4 students, maintaining accurate records of attendance, issuing 1st day texts for all pupils, including vulnerable students. Classroom checks for vulnerable students and delivering messages to students. Support Attendance Lead with issuing of attendance letters and recording of attendance actions to Cpoms. Raise any concerns with regard to attendance matters or persistent absenteeism with the Admin Team Leader. Provide regular statistical data and reports to the Form Tutors, Pastoral Leads, Admin team leader and Deputy Head.
3 Ensuring missing and unexplained absences are cleared daily for KS3 and 4 students, whilst addressing unexplained absences, missing/conflicting marks.
4 To be one of a small group of support staff undertaking emergency first aid duties to pupils on a rota basis to include the issuing of prescribed medication to pupils.
5 Assist with accurate input of data collection sheets and collation/distribution of year-end information, tidying of Year 7 data following import of electronic files. Authorisation/checking of data input by parents via Edulink and any other requests received by email. Updating First Aid/Lockdown/Fire Drill information sheets. Update Fire Drill Paperwork (Following a drill and on a termly basis to ensure it remains current and up-to date). Ensure Evacuation groups are updated for staff groups as required.
6 Administration and data relating to Work Experience (Coordination and Input)
7 Produce BfL data and certificates on a weekly basis, issuing of letters and completing BfL leader’s board. Assisting with Award Certificates, designing and checking documentation to meet quality and standard required by the Admin Team Leader/Deputy Head
8 Providing a full Reprographic service for the school to ensure that all documentation is provided to a high standard including prioritisation of reprographic requests. Manage the Repro Jobs inbox. Keep the reprographic room clean and safe. Take responsibility of photocopiers – keeping stock of parts/contacting engineers. Replenish paper and toner for the photocopiers in Repro, main corridor and staffroom (daily), ensuring form lists are readily available in the staff room, and that staff/student forms/documents are in stock, copying as required. Responsible for updating the Masterfile. Design and check documentation to meet quality and standard required by the Admin Team Leader/Deputy Head, including certificates/letters of commendation/attendance awards.
9 Preparing Destinations and References for Year 11 students
10 Take responsibility and undertake administration duties in connection with achievement evenings
11 Manage the Repro Inbox, ensuring communications are sent to parents swiftly, whilst addressing undeliverable’ s, ensuring all parents receive the communication. Ensure Curriculum area detentions are communicated with parents. Updating student records as and when required to ensure email addresses and home addresses are accurate and requested changes are actioned.
12 Support the Pupil Receptionist in providing a full Reprographic service for the school to ensure that all documentation is provided to a high standard including prioritisation of reprographic requests. Manage the Repro Jobs inbox. Keep the reprographic room clean and safe. Take responsibility of photocopiers – keeping stock of parts/contacting engineers. Replenish paper and toner for the photocopiers in Repro,main corridor and staffroom (daily), ensuring form lists are readily available in the staff room, and that staff/student forms/documents are in stock, copying as required. Responsible for updating the Masterfile.
13 Completing stationary orders when necessary, in a timely manner, ensuring items are in stock – Paper, Coloured Paper, Envelopes, and small stationary cupboard consumables.
14 Filing – Carry out pastoral filing on a daily basis to ensure we comply with GDPR
15 Provide general administrative support to the Admin Team Leader
16 Administration of Trip Ban letters (half-termly)
17 Responsible for organising and setup of student photograph’s (Y7, 9 and 11)
What the school offers its staff
We can offer you:
- The opportunity to work in an Ofsted rated ‘Good’ school.
- The opportunity to work alongside a collaborative, forward thinking Headteacher and Senior Leadership Team whose priority is to support and develop you.
- Friendly and highly motivated students who are keen to learn and take pride in their achievements.
- A comprehensive induction programme when joining the school.
- An ‘Investors In People’ approved school where staff are supported and encouraged to take part in professional development programmes with the opportunity to share best practice within your own department and with staff from other specialisms.
Further information about the job
Commitment to safeguarding
Sandbach High School and Sixth Form College is committed to the safeguarding and promoting the welfare of children and young people and we expect all our employees and volunteers to share this commitment. This post is exempt under the Rehabilitation of Offenders Act 1974 and the successful candidate will be subject to an enhanced check by the “Disclosure and Barring Service” along with other stringent vetting and induction processes.
Application forms can be accessed from www.sandbachhigh.co.uk
Applying for the job
This job requires you to download an application form, you will be able to upload the application once complete.
CVs will not be accepted for this application.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Sandbach High School and Sixth Form College
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 1358 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- Sandbach High School and Sixth Form College website
- Email address
- hhulse@sandbachhigh.co.uk
Sandbach High School and Sixth Form College enjoys a pleasant situation in the historic market town of Sandbach. As a community we work together to create a secure and friendly environment in which individuals can grow intellectually, emotionally and socially.
We are proud to be registered with ‘Investors In People’ and continue to support the development of our teachers and support staff. We offer regular training programmes as well as staff well-being activities. Our school offers an exciting, rewarding and supportive environment for all our staff enabling them to grow and build on their skills.
We take pride in being a caring and well-ordered community where everyone is encouraged to develop self-awareness and personal responsibility and play a full part in the life of the school. Our Code of Conduct is based on respect, courtesy and consideration. We make sure that students who work hard, help others and show responsibility in their behaviour are properly recognised through our awards system.
Our extensive curriculum is broad and balanced, giving all students the opportunity to develop their potential. A wide range of learning and teaching strategies is used to actively involve students in the learning process. Progress is carefully assessed and monitored.
School location
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