Administration Assistant - Until January 2027

The Westwood Academy, Coventry, West Midlands, CV4 8DY

17 days remaining to apply

• Start date details

  ASAP

• Closing date

  5 January 2026 at 9am

• Date listed

  18 December 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Fixed term
• Full-time equivalent salary: £14,327.00 - £15,020.00 Annually (Actual)

Administration Assistant - Until January 2027 job summary

This presents an excellent opportunity for an individual possessing strong communication skills who is looking to build a career within the education sector, working directly with pupils and staff. We seek an individual with a passion for education, ambition, and the capacity to collaborate effectively within a strong team comprising teaching and support staff. The ideal candidate should also demonstrate an ability to engage with young people in a creative and supportive manner. Our Trust offers an exceptional environment conducive to the flourishing of both our staff and students.

The Westwood Academy operates under the umbrella of the Kenilworth Multi-Academy Trust, a progressive and ambitious trust. We provide a stimulating learning atmosphere coupled with an exemplary shared Continuous Professional Development (CPD) program. We take pride in our academic achievements and the pastoral care we offer, fostering a sense of community within our modest yet expanding school.

The Role:

To further support the pastoral care of our students and work under the direction of our Office Manager and Heads of Year to provide support to our students. The role will be based at the Westwood Academy.

The successful candidate would ideally have some experience of working in a secondary school or working in youth services, however, a commitment to learn and a willingness to engage positively with young people is essential.

In addition to supporting the students within the school, the role will also support the promotion of high levels of attendance and punctuality of students in-line with key areas of safeguarding, well-being, and attendance. The candidate will provide support to pupils and liaise with key staff across the school including the Office Manager, Heads of Years, and Senior Leaders.

The Admin Assistant will work within the pastoral team to help support case-loads of students and organise the liaison between the school, students, parents/carers, outside agencies and other professionals as necessary. Our on-going aim and commitment is to support students to achieve their full potential.

Key areas of the role will include:

• Promote the vision and values of the school and Trust with all stakeholders including parents, visitors and the local and wider community.
• Support the Office Manager to provide admin support for the Head of Years including Sixth Form and reception duties.
• Answering and dealing with enquiries, making telephone calls on behalf of the HOY's and other senior staff.
• To devise and use administration processes that enable an effective communication system between school saff relating to pupils sent home and subsequent meetings as required.
• To undertake a wide range of ppastoral and administrative duties as directed by the Office Manager; to include sending out agendas for meetings, the taking of action minutes, filing, word processing of documents and distribution of documents in line with Data Protection and compliance with GDPR.

Benefits:

• Excellent CPD opportunities
• A supportive team of colleagues across the school
• A dedicated and forward-looking management team, with highly skilled staff upholding high expectations and aspirations for our students.
• Shared on-line resources to support the development of student learning.
• Classrooms are fully equipped with large interactive TV screens and all te latest technologies at both the schools across the Trust.
• A wide enrichment programme in which you can participate.
• Full benefits of gym membership.
• Employee well-being benefits via our Employee Assist heathcare programme (Benenden) physiotherapy, 24/7 GP and mental health support, retail and gym discounts, free flu vaccinations and free on-site parking.

We reserve the right to close this advert early and invite candidates to interview before the closing date should we receive a sufficient number of applications, or a suitable candidate be found. We will be reviewing applications as they are received, therefore early applications are advised and welcomed.

Safeguarding

The Kenilworth Multi Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and parents to share that commitment. Successful candidates will be required to undertake an enhanced DBS check with Children’s Barred List check and obtain membership of the DBS update Service.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About The Westwood Academy

• School type: Academy, ages 11 to 18
• Education phase: Secondary school
• School size: 862 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: The Westwood Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/the-westwood-academy

The Westwood Academy is a school in the Kenilworth Multi Academy Trust

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