Administration Assistant
Ward Jackson Church of England Primary School, Hartlepool, County Durham, TS24 7LE12 days remaining to apply
Closing date
3 January 2025 at 11:59pm
Date listed
19 December 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Fixed term
Full-time equivalent salary
- £10,622.00 Annually (FTE)
Administration Assistant job summary
The School Office Administrator will:
Manage the administrative and/or finance function within the school, including staff and systems.
To track debts and ensure payments are made in a timely manner following policy and good practice.
Plan, develop, organise and monitor support systems, procedures and policies
Prepare and complete documents and returns in relation to admissions and registration procedures and transfers to other schools
Ensure attendance, registers and child details are correct and accurate
Provide support, advice and guidance on administrative issues to senior staff, governing body and others
To ensure Governors information, details, expectations and administrative information is processed correctly and systems updated accordingly.
Update website as needed
Provide assistance to the Headteacher
Support the Headteacher in the area of health and safety
Ensure all asset management is up to date
Liaise with other staff, pupils, parents/carers and external agencies
Develop and maintain record and information system.
Produce, and respond to, correspondence
Contribute to marketing and promotion of the school
Arrange supply cover for absent staff
Be the first point of contact for visitors and parents – answering queries, resolving problems and making decisions where appropriate
To attend any training courses relevant to the post, ensuring continuing, personal and professional development.
Ability to present oneself as a role model to pupils in speech, dress, behaviour and attitude.
The Post holder may undertake any other duties that are commensurate with the post.
The post holder has common duties and responsibilities in the areas of:
Quality Assurance, Communication, Professional Practice, Health & Safety, General Management (where applicable), Financial Management (where applicable), Appraisal, Equality & Diversity, Confidentiality and Induction
Health and Safety
Comply with the requirements of the Health and Safety at Work Regulations
Take reasonable care for the Health and Safety of yourself and others
Co-operate with the school in ensuring that Health and Safety responsibilities are carried out
Ensure documentation is up to date and compliant
To perform duties in line with Health and Safety and COSHH regulations and take action where hazards are identified, report serious hazards immediately to Head Teacher or other nominated person.
Knowledge and Skills
Willingness to undertake training to enable the post holder to keep abreast of new office and administrative systems and to enable them to continue to develop personally and professionally.
Supervision and Management
The post holder will often be required to work without direct supervision.
Key Contact and Relationships
Daily contact with the Headteacher, staff, children and families. General contact with other school staff and suppliers.
Safeguarding
To track and book all training for staff to ensure safeguarding compliance is met
The school is committed to safeguarding and protecting the welfare of children and young people and expects that all staff share this commitment. An enhanced DBS check and other pre-appointment checks will need to be returned prior to commencement of employment.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About Ward Jackson Church of England Primary School
- School type
- Academy, Church of England, ages 2 to 11
- Education phase
- Primary
- School size
- 113 pupils enrolled
- Age range
- 2 to 11
- Ofsted report
- View Ofsted report (opens in new tab)
School location
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