Administration Support Assistant
Otley All Saints CofE Primary School, Otley, West Yorkshire, LS21 1DFThis job expired on 29 April 2024 – see similar jobs
Job start date
3 June 2024
Closing date
29 April 2024 at 11:59pm
Date listed
22 April 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time: 12 hours per week Mon, Tues, Thurs, Fri (08:30 - 11:30am)
Contract type
- Permanent
Full-time equivalent salary
- £22,366 - 23,893
Actual salary
- £5,230 - £5,587
Pay scale
- A1/B1 (2-6)
What skills and experience we're looking for
We are seeking to appoint an enthusiastic and friendly administrative support assistant to join our admin team. The successful applicant should have excellent administration and organisational skills and the ability to liaise and work successfully with parents, class teachers, support staff, and children, following school practice and policies.
Main Duties
1. To work as part of a team, supporting colleagues to deliver an excellent administrative and front office service
2. To organise work tasks and duties to meet agreed service standards
3. To provide a friendly, welcoming reception service, dealing with face to face, telephone and email queries efficiently and effectively
4. To undertake routine administrative tasks, including but not limited to:
- Record keeping, filing, data input and retrieval
- Dealing with incoming and outgoing mail and email
- Receiving and processing deliveries
- Preparing routine correspondence and information packs, including letters, newsletters and other school communications
- Photocopying and ensuring supplies of internal forms are kept well-stocked
- Updating/maintaining the school calendar
- Updating content on the school website
- Completing routine forms
- Taking telephone messages and dealing with telephone enquiries
5. To act in accordance with the Data Protection Act and maintain confidentiality at all times, e.g. access to staff/pupil/parent and carers files.
6. To use IT applications and databases effectively to deliver administrative tasks, e.g. attendance registers/school meals
7. To assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff, etc.
8. To assist with arrangements for visits by school nurse, photographer etc.
9. To communicate effectively with colleagues and all other stakeholders in relation to work undertaken (to include but not limited to pupils, governors, parents/carers, visitors, external organisations, LCC departments and government departments)
10. To maintain stock and supplies, including monitoring stock levels and ordering resources
11. Collecting parent payments e.g. dinner money, school trips, school club payments including cash and on-line payments including banking and reconciliation of monies
12. Raising and processing of orders and invoices
13. Facilitating meetings including taking minutes
14. To keep accurate records
15. To maintain a tidy and welcoming reception and front office area
16. To prepare and clear away refreshments for visitors, parent events, training events and to facilitate meetings
17. Assist with arrangements of school events/trips etc.
18. To receive, welcome and escort visitors around the school, ensuring school safeguarding procedures are followed
19. To contribute to the safeguarding and welfare of pupils
20. To work with others to help improve work organisation and effectiveness
21. To ensure promotion and support of Equal Opportunities and Health & Safety
22. To undertake any other duties that are commensurate with the post
What the school offers its staff
We can offer you
- A school with a welcoming Christian ethos
- A commitment to support you and your professional development
- Happy, well behaved and motivated pupils
- A dedicated and enthusiastic staff team
- A knowledgeable and supportive Governing Body that is committed to the school
Further details about the role
The headteacher welcomes visits to the school. Please ring the school office to arrange a convenient time.
The application form and job description can also be found on our website:-
https://www.otleyallsaints.co.uk/job-vacancies
Commitment to safeguarding
Our school is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. The successful candidate will be subject to an enhanced DBS check.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Otley All Saints CofE Primary School
- School type
- Local authority maintained school, Church of England, ages 3 to 11
- Education phase
- View all Primaryjobs
- School size
- 254 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report (opens in new tab)
- Email address
- office@otleyallsaints.co.uk
- Phone number
- 01943 464703
Otley All Saints CE Primary School was established as a one form entry primary in 2002 following the reorganisation of Otley’s schools. Currently there are 212 pupils on roll, plus a 26 place nursery. The majority of pupils transfer at eleven to Prince Henry’s Grammar School. Otley is an attractive and historic market town on the northwest boundary of Leeds, proud of its heritage and community spirit. The school enjoys strong links with community organisations, such as the Courthouse and the annual carnival, and with All Saints Church.
Arranging a visit to Otley All Saints CofE Primary School
To arrange a visit and increase the chance of a successful application email office@otleyallsaints.co.uk.
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