Administrative Assistant

Biggleswade Academy, Biggleswade, Bedfordshire, SG18 8JU

13 days remaining to apply

• Start date details

  September Start

• Closing date

  14 July 2026 at 11:59pm

• Date listed

  1 July 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £12.85 Hourly Level 2A point 3 (£12.85 per hour).

Administrative Assistant job summary

Administrative Assistant

We are seeking a highly organised and proactive Administrative Assistant who has advanced IT skills to join our busy Academy team. This is a varied and rewarding role providing essential administrative support across multiple functions, ensuring the smooth day-to-day running of the Academy.

Key Responsibilities:

• Manage assessment data within Arbor and other relevant systems, ensuring records are accurate, reliable and maintained effectively.

• Produce, distribute and analyse assessment information to monitor pupil progress, identify trends and support comparison against internal and national benchmarks.

• To manage the administration of all statutory tests and data submissions, ensuring that statutory information is prepared, validated and sent to the Department for Education at the appropriate points.

• Running the termly Census, checking funded, extended and paid hours for EY, resolving any errors or queries, inputting data such as FSM and suspensions.

• Create and maintain the school timetable on Arbor as required.

• Prepare the academic year roll-up on Arbor and provide staff and pupils with timetables as appropriate.

• Coordinate administration of Parents’ Evenings and update academy calendars and website.

• Be part of the team that -

• Provides reception and front-of-house support, welcoming visitors and responding to enquiries from parents, staff and external stakeholders.

• Provides administrative support across the Academy using Microsoft Office, Google Workspace, Arbor and other relevant systems.

• Manage telephone enquiries, directing calls and taking accurate messages.

• Maintain accurate pupil and parental records within Arbor.

• Provide first aid support to pupils/staff and support emergency and evacuation procedures.

We are looking for someone who -

• Has previous administrative experience (school environment desirable)

• Is highly organised with excellent attention to detail

• Has strong ICT skills, including Google Workspace and Microsoft Office

• Demonstrates excellent communication and interpersonal skills

• Can manage multiple priorities, work under pressure, is flexible, reliable, and able to use initiative

• Maintains confidentiality and professionalism at all times

• Is willing to undertake training, including First Aid

Hours - 37 hours per week, Monday - Friday, 8am - 4:00pm (3:30pm on Friday). Term time (including 5 INSET Days).

Salary - Level 2A point 3 (£12.85 per hour).

Contract - Permanent

Closing Date: Tuesday 14th July 2026 (interviews W/C 20th July)

For more details or to apply please visit https://www.biggleswadeacademy.org/biggleswade-academy/careers-with-us.

You can email vacancies@biggleswadeacademy.org or call 01767 660 515 if you have any questions.

Biggleswade Academy is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the DBS (Disclosure Barring Service). In line with Keeping Children safe in Education, online searches will be undertaken for all prospective shortlisted candidates.

We reserve the right to appoint before the closing date.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Biggleswade Academy

• School type: Academy, ages 2 to 11
• Education phase: Primary school
• School size: 875 pupils enrolled
• Age range: 2 to 11
• Ofsted report: View Ofsted report
• School website: Biggleswade Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/biggleswade-academy

We wholly believe in the tangible benefits of an age 2-13 structure, minimising the need to change schools, and the family environment that a through school engenders. The through model can work to outstanding effect, particularly with regard to pastoral care, student welfare and the quality of relationships between each member of the school community. Our skills and experience in these areas are crucial and, alongside our innovative approaches and the wide-ranging opportunities we provide for our pupils, help create our unique ethos.

Our aim is to inspire all children with a love of learning and to create special and happy memories of their time with us. Children learn best when they feel safe to take on challenges, are interested and feel valued. Learning is celebrated and openly admired.

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