Administrative Assistant
Houlton School, RUGBY, Warwickshire, CV23 1EDDeadline is today
Start date details
As soon as possible
Closing date
5 January 2026 at 9am
Date listed
15 December 2025
Job details
Job role
- Administration, HR, data and finance
- Other support roles
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time (Can be done as a job share): Full time, Term Time + 5 days
Contract type
- Permanent
Full-time equivalent salary
- NJC04 to NJC05 (£25,185.00 to £25,583.00 FTE) Actual Salary: £21,832.84 to £22,177.87
What skills and experience we're looking for
We’re looking for an organised, proactive, and people-focused Administration Assistant who thrives in a fast-paced school environment and takes pride in keeping things running smoothly behind the scenes. You’ll bring confident administrative skills, excellent attention to detail, and the ability to manage sensitive information with discretion. From maintaining accurate pupil attendance records and managing our MIS systems, to handling communications, supporting the Business Support Team, and ensuring our daily operations run effortlessly, you’ll be a vital part of our school community. If you’re someone who enjoys variety, can work independently while supporting a wider team, and is committed to delivering a high-quality service, we’d be delighted to receive your application.
Main Role and Responsibilities:
Office Duties
• Support in pupil attendance information
• Maintain confidential pupil records/ inputting of data collection
• Manage manual and computerised MIS systems
• Handle incoming email and distribute appropriately
• Undertake routine clerical activities /duties as required and completing routine forms
• Prepare documents and oversee reprographics requests
• Oversee and report on travel plan for pupils to and from school
Records
• To maintain accurate and up to date attendance/lateness records both manually and electronically and to ensure ongoing monitoring of attendance for all children to promote good attendance across the school
• Process and record children who arrive late, and leave during the school day
• To ensure full records are kept and filed appropriately
• To prepare relevant attendance certificates for individual pupils via SIMS reporting
Other
• Support Executive Office Manager & PA to the Principal in various administrative duties as and when delegated
• Administration of the on-call function as part of a wider rota
• Cover other areas of the Business Support Team in cases of staff absence
What the school offers its staff
Houlton School is an 11-18 Free School Academy and is part of the Transforming Lives Educational Trust, based in Rugby, Warwickshire.
Houlton is a brand new, campus-style academy, which occupies the Grade II listed former Rugby Radio Station buildings, as well as three purpose-built, specialist teaching blocks, all set within a 20 acre campus on the Eastern border of Warwickshire.
Further information about the job
Commitment to safeguarding
The Transforming Lives Educational Trust is committed to safeguarding and promoting the welfare of children and young people and expect all staff, volunteers, contractors, parents and pupils to share this commitment.
Applying for the job
This job requires you to download an application form, you will be able to upload the application once complete.
CVs will not be accepted for this application.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Houlton School
- School type
- Free School, ages 11 to 18
- Education phase
- Secondary school
- School size
- 710 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- Houlton School website
- Email address
- careers@tlet.org.uk
- Phone number
- 01788 593 900
Houlton School is an 11-18 Free School Academy with World Class Quality Mark status. It is part of the Transforming Lives Educational Trust, based in Rugby. It opened to its founding cohort of Year 7 pupils in September 2021 and will grow, one cohort at a time until there are pupils across ages 11-18.
We are fortunate to occupy a brand new, £39 campus-style academy, which includes the Grade II listed former Rugby Radio Station buildings, as well as three new purpose-built, specialist teaching blocks, all set within a 20 acre campus on the Eastern border of Warwickshire.
This is an exciting time to join the Houlton family. Already accredited as a 'World Class School', you could join us as one of the very first cohorts of both staff and pupils. Check out our campus here: https://youtu.be/zLjJVdqJ3eI
School location
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