Administrative Officer
Queen Elizabeth's Grammar School, Ashbourne, Derbyshire, DE6 1EP30 days remaining to apply
Start date details
TBC
Closing date
20 January 2025 at 12pm (midday)
Date listed
18 December 2024
Job details
Job role
- Other support roles
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- Pay Scale 4, £24,102 - £25,669 Pro-rata (£25,907 - £27,592 FTE)
Administrative Officer job summary
DUTIES AND RESPONSIBILITIES
Cover for Absent Staff
- Organise day to day cover for absent teachers;
- Oversee the staff absence diary, considering the cover implications of planned staff absence and reporting concerns to the academy’s Leadership team as appropriate.
Administration
- Provide an efficient and effective secretarial, organisational and administrative support service to the Assistant Headteachers;
- Co-ordinate staff rotas including the Duty and Emergency Call Out rotas;
- Receive and make telephone calls on behalf of the Deputy Headteacher (Curriculum and Learning) and Assistant Headteachers, dealing with general enquiries and redirecting calls as necessary;
- Acknowledge and/or deal with correspondence on behalf of the Assistant Headteachers;
- Arrange meetings on behalf of the Deputy Headteacher (Curriculum and Learning) and Assistant Headteachers and co-ordinate all practical arrangements, ensuring agendas and supporting papers are distributed accordingly and in good time;
- Ensure the Deputy Headteacher (Curriculum and Learning) and Assistant Headteachers are well prepared for meetings, ensuring they are fully briefed and in receipt of relevant papers in good time;
- Attend and accurately minute meetings as required by the Deputy Headteacher (Curriculum and Learning) and Assistant Headteachers and distribute these accordingly;
- Arrange travel and, where required, accommodation for the Deputy Headteacher (Curriculum and Learning) and Assistant Headteachers;
- Receive visitors to the office, providing hospitality as required;
- Maintain the filing systems of the Deputy Headteacher (Curriculum and Learning) and Assistant Headteachers, ensuring documents are well organised, secure and accessible to authorised personnel;
- Support the organisation of school events as required by the Deputy Headteacher (Curriculum and Learning) and Assistant Headteachers;
- Carry out specific projects and research as directed by the Deputy Headteacher (Curriculum and Learning) and Assistant Headteachers;
- Check school communications and letters prior to their distribution, as required;
- Support the Examinations Officer, as required, with the organisation, administration and smooth running of internal, external examinations.
METHODS OF WORKING
The post holder must:
- Maintain confidentiality and observe data protection and associated guidelines where appropriate;
- Maintain an awareness of Safeguarding Children and Child Protection;
- Understand and comply with the Trust’s Health and Safety Policy in the performance of their duties and responsibilities;
- Carry out the duties of the post in compliance with the academy’s Equal Opportunities Policy;
- Understand and comply with all other relevant academy policies;
- Take an active part in appraising their own work against agreed priorities, targets, professional development and supervision arrangements;
- Undertake any necessary training associated with the duties of the post;
- Carry out any other reasonable duties and responsibilities within the overall function, commensurate with the grading and level of responsibilities of the post.
Commitment to safeguarding
We are committed to safeguarding and promoting the welfare of children & young people and expect all staff and volunteers to share this commitment. It is a criminal offence to engage/seek to engage in regulated activity/regulated work with children, if you appear on the DBS barred list. All appointments are subject to an Enhanced DBS check/eligible to work in the UK.
Safeguarding policy can be found on our website. We may also consider performing an online presence check as part of our pre-employment checks.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About Queen Elizabeth's Grammar School
- School type
- Academy, Christian, ages 11 to 18
- Education phase
- Secondary
- School size
- 1359 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report (opens in new tab)
Nestled in the picturesque Derbyshire Dales in the idyllic town of Ashbourne, Queen Elizabeth’s Grammar School, Ashbourne Academy is an academic and vibrant rural comprehensive school with a very successful Sixth Form.
Queen Elizabeth’s Grammar School is a proud member of QEGSMAT. The Trust’s values are for students to ‘Question, Explore; Give; and Succeed’. Our exceptional staff, strong leadership, motivated children, as well as excellent facilities, provide the successful formula for this.
At QEGSMAT we believe and promote that exceptional workforce creates exceptional results; they transform lives and transform futures. We support every pupil to achieve their full potential and become a confident, resilient, and compassionate individual who can make a positive contribution to society.
School location
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