Administrator

The Deepings School, Peterborough, Lincolnshire, PE6 8NF

15 days remaining to apply

• Closing date

  11 April 2026 at 12:59am

• Date listed

  27 March 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £27,254.00 - £30,024.00 Annually (FTE) Grade 5 Scale Point 12 – 15

Administrator job summary

The Deepings School

Our school is proud to be part of Anthem, a multi-academy trust that creates ambitious and successful schools where every child thrives.

The Deepings School is a mixed 11 to 18 comprehensive school at the heart of a vibrant and growing community in South Lincolnshire. The Deepings School places strong emphasis on partnership and co-operation between parents, students and staff, alongside high expectations and positive relationships, so that every child receives the best possible education and is well prepared for life beyond school.

Job Purpose

We are seeking an experienced high-level administrator who will be responsible for supporting the administrative and organisational processes within the school. They will also act as the initial point of contact for parents/carers, visitors and other stakeholders, so will be an ambassador for the school and embody the value, vision and ethos of the school in all interactions.

The post is required in school Monday - Friday, 8am - 4pm during term time plus 1 week.

Main Duties and Responsibilities

General Administration

• Update manual and computerised record/information systems

• Update and maintain the school calendar and school website

• Assist with managing the email inboxes, ensuring the school meets its expected response times and that emails are forwarded to the relevant staff member as necessary

• Manage and organise completed forms from parents and carers

• Order, monitor and manage stock, ensuring best value following the school’s purchasing processes

• Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary

• Assist with organising parents’ evenings, school immunisation schedules and other events, including the organisation of rooms and equipment, and providing refreshments as required

• Trip/event administration and payment items via the school MIS

• Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times

Admissions Administration

• Be the first point of contact for school admissions for Local Authority and parents/carers

• Processing admissions for Year 7 intake, in-year transfers, and managing waiting lists.

• All administration relating to admissions processes and escalating where necessary

• Maintaining accurate records in the MIS, ensuring compliance with data protection

Cover administration

• Record staff leave of absences on the MIS

• Support cover staff with timetables and cover folders and under supervision, use MIS to make cover changes as necessary throughout the day.

• Be the initial point of contact for cover staff queries

Reception

• Act as the first point of contact for parents/carers and visitors arriving at the school

• Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner

• Seek support from other colleagues where necessary to respond to complex enquiries

• Respond to messages promptly and accurately, passing on information to relevant staff members as necessary

• Assist staff and pupils with the information and support they need

• Report any issues with the school’s IT systems

• Organise and distribute incoming and outgoing post

• Provide administrative support to staff as needed

Safeguarding

• Control access to the school in line with the school’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures

• Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures

• Administer the school’s filtering and monitoring system for online safety, and escalate any safeguarding concerns following the correct safeguarding procedures

Written Communication

• Write and send email responses that are professional and uphold the school’s vision and values

• Update and distribute online and offline communications (e.g. letters, newsletters, social media posts, etc.) to parents, staff and other stakeholders

• Assist with marketing and promoting the school

Other Areas of Responsibility

• Read and follow the relevant school policies

• Undertake training required to develop in the role

• Ensure all duties and responsibilities are undertaken in line with the school’s health and safety policy

• Contribute to the safety of children and young people and protect them from harm

Benefits

As part of Anthem Schools Trust, staff benefit from a supportive working environment and access to a range of employee benefits, including health and wellbeing support, professional development opportunities and financial benefits.

This job description will be supported by the school improvement plan which may identify key distinct tasks and responsibilities for this role in the school year. These will be derived from ongoing school self-evaluation and other local/national priorities. The Postholder’s duties must be carried out in compliance with the school’s policies and procedures including child protection and safeguarding procedures.

These duties and responsibilities should be regarded as neither exhaustive nor exclusive as the post holder may be required to undertake other reasonably determined duties and responsibilities commensurate with the grading of the post.

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

We are committed to safeguarding and promoting the welfare of children and young people and require all staff and volunteers to share and demonstrate this commitment. The successful candidate will have to meet the requirements of the person specification and will be subject to the relevant pre-employment checks which will, where applicable, include a health check, an enhanced DBS check, the Children’s Barred List check and satisfactory references.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About The Deepings School

• School type: Academy, ages 11 to 18
• Education phase: Secondary school
• School size: 1041 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: The Deepings School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/the-deepings-school-peterborough

A large, mixed 11-18 comprehensive school located in South Lincolnshire. part of Anthem Schools Trust.

School location

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