School Office Administrator
Milton Abbot Primary School, Tavistock, Devon, PL19 0PSThis job expired on 25 August 2025 – see similar jobs
Start date details
Autumn Term
Closing date
25 August 2025 at 12pm (midday)
Date listed
4 August 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £19,126.00 Annually (Actual) NJC Grade C5. 32.5 hours per week/39 weeks per year.
School Office Administrator job summary
Dartmoor Multi Academy Trust is seeking a driven and enthusiastic Administrator to join our team.
Milton Abbot, Lydford and Bridestowe Primary Schools are three small, village based primary schools with 65, 33 and 88 children respectively. We are really fortunate have small but dedicated staff teams who are friendly, welcoming and supportive of all colleagues. Their dedication and commitment enable to children to flourish, thrive and grow in their own unique learning journey from age 2 and up. The children and parent groups are engaged and supportive of the schools and we are looking for an administrator to take over and support in all three settings and the administration of their mixed ages classes. We relish the relationships we have established with parents and the wider community and it is this that will underpin the role of administrator: a link between school and these essential stakeholders.
Our Trust comprises of 19 schools, 3 Colleges, 15 Primaries, and one All Through SEMH Special school. Established in 2018. We are situated in beautiful Devon on the out the outskirts of the stunning Dartmoor National Park. The schools vary in size and are all unique. Our schools are a large part of their local communities, and we value those relationships with families and locals.
The Trust was created to enable schools and staff to work closely together in providing the best education possible for our children. We achieve this through meaningful collaboration both within our schools and beyond our Trust to ensure schools are able to secure and sustain improvement.
Our work is built on our shared values and an unwavering belief that education improves the life chances for the children in our care. We aim for everyone in our organisation, staff and children, to be the best they can be and are relentless in our ambition to achieve this. We want our children to look back on their school experience with a sense of achievement and joy and we provide a wealth of additional curriculum experiences to enrich their learning.
We care deeply about the children in our schools and work with kindness, compassion, manners and respect. By modelling and expecting these behaviours from our children, we aim to grow future citizens who will positively contribute to society, creating a brighter future for our world.
Our vision and values are what we build our schools upon, with Ambition, Co-operation & Transformation being at the heart.
As an established Trust, DMAT can offer a wide range of benefits for our employees:
- Cycle to work scheme
- Tech Scheme
- Eyecare Vouchers
- Access to Discounts
- CPD opportunities
- Extensive Health & Wellbeing Package
- Long Service Days
- On site Parking – In some locations
- Excellent Training Package
- Employee Recognition Scheme
Why choose DMAT?
DMAT are an inclusive and forward-looking trust, who seek to nurture our children and employees to be the best they can be.
The role will be based at Milton Abbot, Bridestowe and Lydford but it is expected there will be occasional travel to other Trust educational settings and offices.
Summary of Role:
Providing administrative and organisational support to the school that will involve dealing with sensitive and confidential information regarding staff and pupils. It is essential to maintain the highest level of confidentiality in relation to all school matters.
To ensure the smooth day to day operation of the administrative service to the school.
Maintaining and devising efficient and effective processes and procedures including overseeing and monitoring the use of school systems.
Coordinating, preparing, and issuing communication with parents and staff within the school and across the trust as required.
Supporting the Executive Headteacher and leadership team with compliance processes such as the Single Central Record and Health and Safety.
Main Duties and Responsibilities:
This role is primarily to support the Executive Headteacher and leadership team in the day to day effective running of the schools, ensuring the systems, practices, and events are coordinated efficiently and expediently. Escalating queries/complaints appropriately and in a timely way so as to give assurance and confidence to the enquirer. This role will work closely with school staff to provide efficient support across the school to ensure uninterrupted learning and education to create a great pupil experience.
Maintaining school records so as to ensure compliance with statutory and organisational policies and regulations including safeguarding.
Coordinating the completion of the Single Central Record and ensuring routine checks are undertaken in conjunction with the Executive Headteacher and/or Designated Safeguarding Leads.
The role holder will be adaptable and resilient, ready to undertake a diverse range of tasks including the following:
- To ensure the smooth day to day operation of the admin service to the school, maintaining and devising efficient and effective administrative processes and procedures.
- To maintain standards, appropriate to admin service requirements of the school via management of the administration team.
- To be personally responsible for producing reports and statistics on a regular basis.
- To ensure Health and Safety requirements are met.
- May provide routine local advice and guidance on ICT issues.
- To monitor the operation of the finance systems.
- To process orders, invoices and payments.
- To provide advice and guidance within established frameworks.
- To make decisions affecting the admin service provided to the school at a local level, based on own understanding of problems, from within the range of choices covered by established frameworks.
- Regularly redefine staff priorities in order to achieve deadlines required by those outside of the team.
Please see attached job description for further details of this role.
Dartmoor Multi Academy Trust is an equal opportunity employer and welcomes applicants from all backgrounds to apply.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
All schools in The Dartmoor Multi Academy Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment.
The successful candidate will be required to undertake an Enhanced Disclosure via the Disclosure Barring Service (DBS).
‘This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). This means that certain convictions and cautions are considered ‘protected’ and do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website: https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974.’
Your application form will be processed by My New Term who act for DMAT as a data processor- please see our Privacy Notice for more information about how we process job applicant personal data.
The successful candidate will be required to come to DMAT HQ to complete mandatory training.
Training Details:
Location: Central Head Office (Wardhayes) 8 Simmons Way, Okehampton, EX20 1PY
Purpose: To provide comprehensive training on company policies, procedures, and systems necessary for successful integration into the role.
Training Schedule: Daily sessions from 9am to 4pm, with breaks provided.
Benefits of Training Week:
To gain valuable insights into our company culture and values.Interact with key stakeholders and team members.
Acquire essential knowledge and skills to excel in your role.
Establish a strong foundation for your career growth within Dartmoor Multi Academy Trust.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
About Milton Abbot Primary School
- School type
- Academy, ages 4 to 11
- Education phase
- Primary
- School size
- 63 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
- School website
- Milton Abbot Primary School website
School location
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