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Administrator

St James' Church of England Voluntary Controlled Primary School, Wetherby, West Yorkshire, LS22 6JS

11 days remaining to apply

• Closing date

  31 October 2025 at 8am

• Date listed

  20 October 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: Monday to Friday, 8.30am - 4.30pm with 1 hour for lunch (35 hrs per week), term time + 2 days
• Contract type: Permanent
• Pay scale: B1 to B3 (points 04 to 11)

What skills and experience we're looking for

St James' CE Primary School (part of Sphere Federation) is looking for an enthusiastic and conscientious part time administrator (35 hrs per week) to join our friendly school.

Hours of work will be 8.30am – 4.30pm Monday to Friday, which includes a one hour lunch break.

For our children, we're a happy and healthy place to achieve and believe. For our staff, we're a happy and healthy place to work.

We are seeking to appoint someone who shares our vision of developing this inspiring environment and who contributes towards the positive ethos of our school. Our staff and governors work hard to maintain and develop schools with an environment of inspiration and fun, where our children can live and learn in a happy and safe environment.

The successful candidate will need to be a friendly and calm first point of contact for our parents/carers and visitors to the school. You'll have the motivation to work well under direction, as part of a team and using your own initiative, as well as being able to respond quickly to the changing needs of the school and/or interruptions from different members of our school community. You’ll also need a good eye for detail and excellent literacy and numeracy skills.

You will be required to:

• deal with telephone and face to face enquiries from internal and external customers
• manage attendance and liaise with parents/carers regarding absences
• record dinner orders and liaise with the kitchen
• use ICT applications (Arbor, Word, Excel)
• collect, record and bank income for dinner money, school clubs, holiday clubs and educational visits
• process pupil admissions in accordance with the admissions policy
• prepare written communications – letter, email and text
• order and monitor stock supplies, and process invoices
• work with others to help sustain work organisation and effectiveness.

The post is term time only + 2 days.

What the school offers its staff

For children and staff alike, Sphere Federation has:

• A perfect balance of care and support with high expectations
• A leadership team dedicated to attainment, achievement and enjoyment
• Friendly, welcoming staff
• A great atmosphere and ethos which promotes inclusion and co-operation
• A commitment to diversity and a workforce that reflects the population of Leeds
• A commitment to safeguarding and promoting welfare and safety (thorough checks will be made of the successful applicant’s background credentials, including enhanced DBS checks)

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Please visit our website for further information - https://www.stjameswetherby.leeds.sch.uk/join-in/vacancies/

For our children, we’re a happy and healthy place to learn. For our staff, we’re a happy and healthy place to work.

We are committed to safeguarding and promoting the welfare and wellbeing of all children, and expects our staff and volunteers to share this commitment. Our safeguarding information, along with a link to our Child Protection Policy, can be found on our website.

We may carry out an online search as part of our due diligence on shortlisted candidates. This is to help identify any incidents or issues that have happened, that might compromise your professional role.

The successful candidate will be subject to a Disclosure and Barring Service (DBS) check. All posts involving direct contact with children are exempt from the Rehabilitation of Offenders Act 1974. However, amendments to the Exceptions Order 1975 (2013 & 2020) provide that certain spent convictions and cautions are ‘protected’. These are not subject to disclosure to employers and cannot be taken into account. Guidance and criteria from the Ministry of Justice on the filtering of these cautions and convictions can be found on our website.Shortlisted candidates will be asked to provide details of all unspent convictions and those that are not filtered prior to the date of the interview. You may be asked for further information about your criminal history during the recruitment process. If your application is successful, this self-disclosure information will be checked against information from the Disclosure & Barring Service before your appointment is confirmed.Further information about filtering offences can be found in the DBS filtering guidance.

Commitment to safeguarding

Our school is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. The successful candidate will be subject to a Disclosure and Barring Service (DBS) check. We promote diversity and want a workforce which reflects the population of Leeds. We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.

Applying for the job

Please complete the online application.

CVs will not be accepted for this application.

Upload additional documents

If you need these documents in an accessible format, please contact the school.

Administrator job description - Sept 25.pdf - 110 KB (opens in new tab)

About St James' Church of England Voluntary Controlled Primary School

• School type: Local authority maintained school, Church of England, ages 3 to 11
• Education phase: Primary
• School size: 158 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: St James' Church of England Voluntary Controlled Primary School website
• Email address: suequirk@spherefederation.org
• See more jobs: teaching-vacancies.service.gov.uk/organisations/st-james-church-of-england-voluntary-controlled-primary-school-wetherby

We’re a well-loved little school in the heart of Wetherby. Ofsted (2019) judge us to be a good school: ‘The quality of teaching is good across all year groups, including the early years. Teachers have high expectations of what pupils can achieve. Pupils work hard, concentrate well and enjoy learning. There are good relationships between staff and pupils.’

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