Admissions Assistant (Absence Cover)

Westfield Academy, Watford, Hertfordshire, WD18 6NS

7 days remaining to apply

• Start date details

  ASAP

• Closing date

  23 January 2026 at 11:59pm

• Date listed

  16 January 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £27,254.00 - £29,540.00 Annually (FTE) Pro Rata depending on hours and weeks worked

Admissions Assistant (Absence Cover) job summary

Job description

Job title:

Admissions Assistant (Absence Cover)

Grade:

Grade: H5

Scale point range: 9-14

Salary Range: £27,254 - 29,540 (FTE)

Pro Rata depending on hours and weeks worked

Hours / weeks:

35 hours / week, term time only, plus 5 INSET days

Contract type:

Temporary Absence Cover

Reports to:

Office Manager

Job purpose

• The primary purpose of the role is to ensure the smooth administration of admissions and events in delivering the process in a professional, efficient and and discreet manner with the aim of ensuring key admissions processes and adhere to the Academy’s Admissions policy and support academy targets.

• To contribute to the overall ethos, work and aims of the Academy.

Admissions

• To be the first point of contact for prospective parents or agents either via telephone or email.
• To send out prospectuses and other relevant information and advise parents of the Admissions process.
• To process and acknowledge registrations and deposits and keep appropriate financial records.
• To be responsible for maintaining the Admissions database and accurate input of new information.
• To maintain pupil records and files to audit standards.
• To reconcile data and information generated by the MIS system.
• To provide statistical information as required on Admissions figures, enquiry rates, conversion, trends and geographical spread.
• Request school reports and liaise proactively with feeder schools. Update feeder school contacts and records.
• Liaise with Local Education Authorities as necessary.
• Ensure all data is kept and handled in accordance with the GDPR and PECR regulations.
• Scan and upload EP and School Reports.

General administration

• To manage reception when required by the Senior Administrator.

• To manage reprographics, when required.

• To administer basic first aid to pupils when required.

• When required to assist with the whole school administration.

• Perform such other duties as may be requested from time to time, commensurate with the role.

• Undertake continued professional development as required in order to improve knowledge, skills and efficiency of the area.

• Uphold the ethos of the Academy in all areas of responsibility.

• Contribute to, share in and promote the wider and longer-term vision of the Academy.

• To promote equality, diversity and inclusion and demonstrate this within the role, adhering to all Academy policies.

• To adhere to Health & Safety Policies and ensure all tasks are carried out with due regard to Health and Safety.

• To work with due regard to confidentiality and the principles of Data Protection, encouraging others to do the same.

• To set an example of positive personal integrity and professionalism, with positive, appropriate and effective communications and relationships at all levels.

• Ensure high standards are maintained, progressed and promoted in all areas of work.

• Communicate and cooperate effectively and positively with specialists from outside agencies where applicable.

Other

• To be supportive and flexible in relation to the needs of the Academy.

• Attending all relevant staff meetings, consultations and school events with a clear and professional sense of purpose.

• To participate in arrangements for further training and development to initiate new ideas.

• Any other activity needed by the Designated Safeguarding Lead or Child Protection Officer.

• To ensure a safe working environment is maintained at all times.

• To be aware of and comply with policies and procedures, relating to child protection, safeguarding, pastoral issues, health and safety, security, confidentiality and data protection - reporting all concerns to the appropriate person.

• The above list of principal duties and responsibilities is not necessarily a complete statement. Alterations and further duties may be necessary and will be subject to consultation. The post hold is expected to accept any reasonable changes to his / her job description.

• The post holder is expected to adapt his / her work to address the specific needs of the pupils.

The duties and responsibilities listed above describe the post as it is at present. This role will be reviewed annually as part of the performance appraisal process and the post holder is expected to accept any reasonable alterations that may from time to time be necessary.

Westfield Academy is committed to safeguarding and promoting the welfare of Children and Young people. To meet this responsibility, we follow a rigorous selection process. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.

Person specification

Attributes

Essential (or expected to train / qualify to that standard)

Desirable

Qualifications & training

• A good education to GCSE, level or equivalent (including English & Maths, A*-C or 4+)

• An intermediate or above qualification in IT / typing skills

Relevant experience

• Demonstrable experience & in-depth knowledge of SIMS

• Computer literate, particularly in use of Google

• Experience & in-depth knowledge of exams administration

• Experience and in-depth knowledge of data management, preferably SIMS in an education environment

• Experience of working in a general administration environment

• Understand data protection and confidentiality

• Experience of working in a school environment

• Experience of working on school admissions

• Experience of Go4Schools

Knowledge, skills & abilities

• Excellent interpersonal skills and ability to work within professional boundaries and relate well with visitors, students and staff

• Ability to work with due regard to confidentiality, data protection and safe- guarding at all times

• Able to plan / prioritise work, so deadlines are met

• Able to identify / analyse problems & use own judgement to produce an acceptable solution

• Good numerical skills

• Ability to follow set procedures and use own initiative in a busy environment

• Ability to work under pressure against changing priorities and competing demands

• Ability to take a collaborate role working within a team

• Resilient, with the ability to work well under pressure; ability to prioritise workload and manage time effectively

• Awareness of developments in education

Personal qualities

• Ability to work under pressure and meet deadlines

• Flexible putting the needs of students & Academy first

• Excellent interpersonal skills with the ability to build strong relationships with staff at all levels

• Adaptable to changing circumstances and new ideas

• Self-motivated with a high-level of organisational skills

• Inquisitive and able to think creatively, solve problems and make decisions based on sound judgement

• Personal concern and interest in the welfare and development of children

• Professionalism, loyalty, confidentiality and integrity

• Diplomatic approach in dealing with others

• Good sense of humour and the ability to lighten situations

• Commitment to supporting the wider life of the school, such as after-school activities.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Westfield Academy and it's Trust Board fully recognise that they have a duty of care to ensure arrangements are in place for safeguarding and promoting the wellbeing of children. We recognise that all members of the school community, including volunteers and Trustees, will at all times play a full and active part in protecting our students from harm.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Westfield Academy

• School type: Academy, ages 11 to 18
• Education phase: Secondary school
• School size: 1335 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: Westfield Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/westfield-academy

It is with great pleasure that I welcome you to Westfield Academy. We are an over-subscribed, high-performing, non-selective Academy. We have been a consistently "Good" OFSTED school since 2012, with our most recent inspection being December 2019. During my time as Headteacher, our students have consistently achieved some of the best exam results in South West Herts.

School location

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