Attendance & Admissions Manager

King James Academy Royston, Royston, Hertfordshire, SG8 7JH

12 days remaining to apply

• Start date details

  ASAP

• Closing date

  22 January 2026 at 11am

• Date listed

  8 January 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £29,624.00 - £37,280.00 Annually (FTE) H6-H8 depending on experience

Attendance & Admissions Manager job summary

Attendance & Admissions Manager

We are looking to appoint a patient and caring individual who is keen to make a difference to the lives of young people. The right candidate will need to be reliable, adaptable, enthusiastic, highly motivated, have the ability to work as part of a team and remain calm under pressure. They must demonstrate full commitment to the school and its aim to raise standards. In return, we can offer you a positive and caring environment and friendly children who are keen to learn.

The ideal candidate will work Monday to Friday, 37 hours per week, Monday-Thursday 08:00 am - 16:00 pm and Friday 08:00 am - 15:30 pm with a 30-minute unpaid lunch break. They will work 40 weeks per annum (term-time plus two weeks).

Our staff are dedicated, supportive and committed to providing creative opportunities for learning. We provide professional development opportunities to ensure that our staff are well trained and skilled to get the best from our students. Applicants must have GCSEs in Maths and English and high standards of literacy.

King James Academy, Royston is part of the Diamond Learning Partnership Trust, a charitable multi-academy trust (MAT) specialising in the Primary sector. We are building a thriving community of schools that succeed on behalf of their children.

Further benefits include:

• Collaborative approach to working

• Opportunities to train/work with other schools within the Diamond Learning Partnership Trust to share best practice and resources

• A friendly and professional team

• Local Government Pension Scheme

• Discounted Childcare Vouchers

• A caring and supportive working environment.

If you would like to discuss the role or visit the Academy before applying, we would be delighted to welcome you. To make an appointment please contact Mrs Tracey Sell. t.sell@kjar.org.uk

The Diamond Learning Partnership Trust is committed to safeguarding and promoting the welfare of young people and we expect all staff to share this commitment. Applicants are thanked for their interest in this post. Please note that only the candidates shortlisted for interview will be contacted.

JOB DESCRIPTION

The Diamond Learning Partnership Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

The successful applicant will be subject to a criminal record check via the Disclosure and Barring Service (DBS)

ATTENDANCE & ADMISSIONS MANAGER JOB DESCRIPTION The Diamond Learning Partnership Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

The fundamental duty of the post holder is to assist in the promotion of outstanding attendance by working in a partnership with all stakeholders and the wider community and overseeing the effective application of government policy. If attendance is outstanding, then students have improved life chances and will make more rapid progress academically and socially. The Attendance Manager will work directly with all stakeholders in a non-judgemental way, encouraging, challenging and supporting improvements in attendance at an individual, cohort and whole school level. Attendance is an essential aspect of a successful community and academic success.

The postholder will also oversee Admissions at King James Academy. They will work directly with the school to improve and grow the school's admissions.

They will also represent the ethos, values and approach of the Academy to students, parents and staff.

Key Responsibilities

Attendance

• Work with students and their families to address attendance concerns, liaising with other agencies where needed.

• Champion disadvantaged, SEND and other key groups of students as needed to improve their attendance.

• Oversee the forms for reporting daily absence and ensure procedures are accurate for recording daily attendance.

• Ensure students' MIS records include all relevant attendance information to support future actions if needed.

• Ensure that all interventions are logged appropriately (MIS) working with the Attendance Administrator and other key staff.

• Liaise with relevant pastoral staff to arrange regular meetings discussing attendance issues with individual year group. Lead periodic meetings on attendance to agree action plans to address concerns.  Attending CIN/CP/TAF meetings of attendance is a concern and work closely with LA teams.

• Examine each group cohort to target those who need intervention, historic data should be included within these discussions.  Ensure we are working towards good attendance rates, by using best practice and working within the LA polices.

• Track attendance % and PA figures and identify which parents will require an attendance meeting.  Hold meetings to facilitate the students with parents/carers who have work commitments.  

• Oversee the production of attendance letters and ensure these meet LA and DfE policy requirements.

• Work with the SLT responsible for reporting to ensure attendance figures are accurately reported for each assessment window.

• Periodically meet with the LA Attendance Officer providing details of key areas of concern and make informed decisions for impact.

• Attend regular Professional Support Group meetings to share best practice or to share data / concerns regarding specific students.

• Identify students who have been absent for several days, alert their Head of Year, and carry out home visits for those you or pastoral staff are concerned about, such as those that haven’t been seen for several days.

• Manage term time absence requests, issuing penalty notices for unauthorised term time leave where applicable.

• Manage and be responsible for penalty notices for punctuality and / or if a student is seen whilst excluded from school.

• To ensure part-time timetables are administered and reviewed in a timely manner in line with LA processes

Attendance Data

• Examine data closely to allow comparison to be made with year-on-year whole school figures, year group comparisons and at an individual student level.

• Monitor and review vulnerable groups to ensure the gap between them and non-disadvantaged pupils is decreasing.  

• Identify trends in absences to prepare strategies for low attendance levels.

• Plan for weeks where there is historically low attendance and target intervention appropriately.

• Generate weekly attendance reports (MIS) for pastoral staff, such as Heads of Year and form tutors.

• Prepare reports for a range of audiences on attendance and punctuality, such as the SLT and the Local Governing Body.

• Examine and compare previous data and comparing against National and other benchmarks e.g. FFT Aspire.

Admissions

• Handle all enquiries and contact relating to admissions as well as process all applications within statutory timeframes.

• Manage and organise the administration of admissions events, such as tours of the school, meeting with pastoral staff and assessment tests.

• Check admission applications and request further information from parents and prior schools where necessary.

• Liaise with Heads of Year and Heads of Department to identify relevant groups and a suitable start date.

• Liaise with the data manager to ensure that student data is entered onto our MIS.

• Remove students who leave from roll and complete the relevant LA paperwork.

• Liaise with prior or new schools to ensure that student files, including safeguarding files, are requested and received.

Whole School Initiatives

• Working with key staff to create a culture of high expectations around attendance and lead in rewarding students with 95% - 100% and improved attendance.

• Research and implement the best strategies for raising attendance across the school.

• Introduce innovative programmes, such as 12 days of Christmas, to help boost attendance at traditionally low attendance times

Punctuality

• Liaise with parents regarding any issue and build positive relationships with them

• Inform all relevant parents by daily email which students have arrived late for school

• Contact home and speak where possible, to all parents to discuss reasons why a student has arrived late to school etc.

• Promote punctuality and ensure appropriate sanctions are set for students who are persistently late

Safeguarding

• Have oversight of the first day response process e.g. telephoning parents / carers to ascertain the nature of absence and ensuring safety of students and provide training to the Attendance Officer and administration team as needed.

• Make regular home visits to properties and report concerns.

• To receive information from HCC using their preferred method of contact (currently HertsFX) and record, disseminate and track this information as appropriate. This will also require returning of completed documents to meet time-sensitive deadlines.

• To maintain accurate and up to date records of all external agency involvement.

• Train as a Deputy DSL to support safeguarding and welfare checks for students and to support the DSL by investigating assigned safeguarding issues and resolving these as needed.

Other Duties

Have full regard to all aspects of the Academy’s Health and Safety policy and secure appropriate practice in those areas for which responsibility is held.

Safeguard and promote the well-being of students and staff in all aspects of the performance of this role.

Follow Child Protection and other agreed procedures e.g. relating to the organisation of home visits and the ordering of goods.

Undertake such other duties as the Headteacher and link SLT may reasonably require.

The Diamond Learning Partnership Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment.

The above duties are not exhaustive, and the post holder may be required to undertake tasks, roles and responsibilities as may be reasonably assigned to them by the Headteacher.

PERSON SPECIFICATION

The Diamond Learning Partnership Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment

This part will allow you to understand who we are looking for within this role and the skills, knowledge or experience that we would expect.

ATTRIBUTES

CRITERIA

HOW IDENTIFIED

RANK

Relevant Experience

Arbor or equivalent

Working in an educational environment.

Application/Interview

Application/Interview

Essential

Essential

Education and Training

4 GCSEs A*- C (or equivalent), including English and Maths.

Knowledge or training relevant to attendance in schools.

Knowledge of school's admission processes

First Aid Training

Application/Interview

Application/Interview

Application/Interview

Application/Interview

Essential

Desirable

Essential

Desirable

Skills and Attributes

Excellent organisational skills.

Excellent communication skills.

Excellent practical skills in ICT, particularly Microsoft Office (Word and Excel).

Ability to act on own initiative and with the minimum of supervision.

Ability to learn quickly and independently.

Ability to organise, supervise and motivate support staff.

Ability to share expertise and skills

Ability to work under pressure to meet deadlines while maintaining accuracy.

Application/Interview

Application/Interview

Application/Interview

Application/Interview

Application/Interview

Application/Interview

Application/Interview

Application/Interview

Essential

Essential

Essential

Essential

Essential

Essential

Essential

Essential

Additional Factors

Flexible approach to accommodate the changing needs of the school.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

Application/Interview

Application/Interview

Essential

Essential

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About King James Academy Royston

• School type: Academy, ages 9 to 18
• Education phase: All through school
• School size: 939 pupils enrolled
• Age range: 9 to 18
• Ofsted report: View Ofsted report
• School website: King James Academy Royston website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/king-james-academy-royston-royston

We are dedicated to high quality professional development and there are opportunities for further progression within the Diamond Learning Partnership Trust. At King James Academy Royston, you can expect a supportive culture within a Trust with very high aspirations. We value our staff and there are many development opportunities within the Partnership.

The Diamond Learning Partnership Trust is a charitable multi-academy trust specialising in the Primary sector. We are building a thriving community of schools that succeed on behalf of their children. The Family of Academies within the Trust currently incorporates two hubs; St Neots and Fenland.

School location

Get a job alert when similar jobs are listed

Find more school jobs in Hertfordshire