Attendance & Admissions Officer

Thorpe Primary Academy, Peterborough, Cambridgeshire, PE3 9UG

10 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  1 September 2025 at 9am

• Date listed

  1 August 2025

Job details

• Job role:
  • Other support roles
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: Grade 6 - 30 hours

Attendance & Admissions Officer job summary

Attendance

• Manage registers and ensure that pupils arriving late are recorded on Arbor with notes added as appropriate. Manage recording of pupil attendance accurately in conjunction with the Attendance Lead and the Headteacher
• Receive and log daily absence calls.
• Input attendance data and late arrivals on the school MIS system and investigating any missing data, and maintaining accurate attendance records, including unexplained absences.
• When necessary, to make initial enquiries with parents/carers regarding unexplained absences/lateness - including first day calling, where texting has not produced a response.
• To monitor the attendance of students and feedback at regular inclusion meetings
• Promote good attendance within the school.
• To process and action pupil holiday/ Leave of Absence requests.
• To ensure that routine correspondence to parents/carers regarding attendance/absence requests are complete in accordance with the school procedure.
• To assist the Assistant Headteacher / Family Engagement lead with the administration of referrals to the education welfare service/issuing of penalty notices.
• To undertake routine liaison with external agencies regarding attendance - eg Attendance Services.
• To collate attendance data producing routine reports and prepare statistical returns regarding attendance and submit to reporting bodies where appropriate.
• To comply with policies and procedures relating to child protection, health, safety and security, confidentiality, and data protection, reporting all concerns to an appropriate person.
• To liaise with Assistant Headteacher and Family Engagement Lead over attendance concerns.
• Responsible for identifying attendance issues and patterns of absence/late arrivals.
• To support meetings with external agencies and parents as required.
• Be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality, and data protection. Reporting all concerns to the appropriate person.
• Work with Family Engagement Lead to break down barriers to attendance.
• Use IAEPs to support in improving attendance where appropriate.
• Be part of a team completing safe and well checks.
• Follow Local Authority guidance in preparing documents to prosecute for PA and SA.
• Meet with Assistant Headteacher weekly to review attendance patterns of key groups and compare school performance with national statistics.
• Complete Children Missing in Education Referral Forms, with Assistant Headteacher, and submit to the Local Authority.
• Complete Elective Home Education Referral Forms, liaise with Assistant Headteacher, and submit to the Local Authority.
• Other duties in which may, from time to time, be required under the direction of Line Manager or Headteacher.
• To promote the importance of compliance with GDPR within the office, and with other Staff throughout school, and maintain a tidy work area with a 'clear desk' philosophy so that a professional office is maintained.

Admissions

• Ensure the school is adhering to the DfE guidelines on Admissions.
• Work to pre-defined procedures with the administration of admitting new pupils to the school. To correspond/liaise with the local authority admissions team, enter new pupil details onto the school systems and ensure that the school has the relevant information for each file.
• Co-ordinate all mid-term and transition student admission applications including arranging visits to the school.
• Support the Assistant Headteacher regarding paperwork for Independent Appeals Panels
• Update Admission information for each academic year, in liaison with the GAC/Headteacher, and coordinate to ensure the Website and booklets are up to date.
• Management of Student Files
• To ensure all documentation for in-year leavers / starters is sent / received to receiving / departing school with necessary signatures / proof of delivery for audit purposes
• Complete mid-term transfer documents for students wishing to change schools, liaising with the headteacher.
• Production of letters and other communications, to a high standard with excellent grammar and punctuation.

OTHER DUTIES

• To maintain confidentiality and adhere to the school’s procedures and policies.
• To attend staff meetings and training as required.
• Any other reasonable duties as requested.

Please note that this description is not a full list of duties is illustrative of the general nature and level of responsibility of the role. It is neither an exclusive nor exhaustive comprehensive list of all tasks that the postholder will carry out. The postholder may be required to do other duties appropriate to the level and context of the job, skills and grade.

This job description will be reviewed periodically.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Thorpe Primary Academy

• School type: Academy, ages 3 to 11
• Education phase: Primary
• School size: 495 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: Thorpe Primary Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/thorpe-primary-school

Thorpe Primary School is a wonderful, multi-cultural school where children feel safe, happy and secure, and leave well-prepared for the next phase of their education. An engaging and innovative curriculum inspires children and equips them with skills, experience and confidence to achieve their best. We strive for children to develop into successful learners and well-rounded individuals through high quality teaching and pastoral care across the school.

Our dedicated staff work incredibly hard to secure good outcomes for children. They work together to ensure the curriculum we offer is purposeful and memorable for all children as well as offering a wide range of extra-curricular activities and opportunities.

Our provision is enhanced by our good relationships with parents, Academy Committee and the wider community, all of whom we work in partnership with.

We are located within the bustling city of Peterborough and enjoy direct rail links with London. Peterborough is known for its diverse and inclusive culture which is something we celebrate throughout our school; with 28% of our pupils having English as an additional language. We are proud to serve the families of Netherton and western Peterborough.

We have high expectations for all our pupils and staff, and consider our families to be partners, recognising the vital role that they play. We want to work together as a team, to fully realise the potential of all of our children.

We benefit from an on-site internal Nursery, which is the main feeder Nursery into our school. We have recently benefited from various site work to refresh our Nursery provision, including internal and outdoor spaces.

We work closely with our four Trust schools (Jack Hunt, Longthorpe Primary, Nova Primary and Ravensthorpe Primary), as all schools are within a maximum 15-minute walking distance from each other, which allows us to work collaboratively with our peers across both primary and secondary settings. We are all proud members of Keys Academies Trust.

We benefit from wide outdoor spaces, including a luxurious school field and dedicated play areas and outdoor learning environments, including a recently refurbished outdoor EYFS and Nursery space.

We welcome new colleagues to join our dedicated team, who will bring energy, optimism and a drive to build dreams for our pupils.

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