Attendance Officer
Wakefield Snapethorpe Primary School, Wakefield, WF2 8AA16 days remaining to apply
Start date details
As soon as possible
Closing date
11 March 2026 at 12pm (midday)
Date listed
23 February 2026
Job details
Job role
- Pastoral, health and welfare
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 32.5 hours per week - 8am to 3pm, Monday to Friday Term Time Only
Contract type
- Permanent
Full-time equivalent salary
- Grade 6, SCP 12-18. (Full time equivalent £28,598 - £31,537). Actual salary £21,004 - £23,162.
Pay scale
- Grade 6, SCP 12-18
What skills and experience we're looking for
Requirements for the post.
Qualifications/ Training
Essential:
- NVQ 3 or equivalent qualification e.g. I.L.M. Certificate of First Line Management (Introductory Course)
- Or
- Experience in relevant discipline
- English and Maths to GCSE level or equivalent
Desirable:
NVQ 4 or equivalent e.g. ILM Endorsed Certificate – (Skills for Middle Leaders)
Knowledge
Essential:
- Very good Numeracy/ Literacy Skills
- Effective use of ICT and other specialist equipment/resources
- Full working knowledge of relevant polices/codes of practice and awareness of relevant legislation
- A knowledge of the work of a school
- A knowledge of school attendance systems and processes
- Excellent administrative & organisational skills
- Able to work accurately and complete tasks to specific deadlines
- Excellent ICT skills
- Able to work with minimum supervision and on own initiative
- Able to communicate effectively and sympathetically with a range of people, including parents and pupils
- Well organised, able to maintain accurate records and manage own workload
- Manage own case load of Pupils working with vulnerable students and those with emotional and social difficulties.
- Good communicator, able to work with a variety of colleagues, including teachers and support staff
Desirable
- Ability to use Microsoft applications (Word, Excel and Outlook)
- Knowledge of Family Services
- Knowledge of Data Protection, security and working in a confidential environment
- Knowledge of attendance support strategies and familiarity with different support agencies
- Knowledge of Common Assessment Framework (CAF)
- Knowledge and understanding of the wide range of services and agencies to help support Persistently Absent pupils (PA)
Experience
Essential
- Experience of development, management and operation of administrative systems
- Previous experience of working with multi agencies
- Experience of using administrative and operational systems in a complex organisation
- Experience of working with pupils with attendance issues and understanding the issues behind this
- Experience of providing advice to Senior Management and other stakeholders
Desirable
- Experience of working with children in an educational environment
- Experience of completing CAF and experience of supporting pupils and families with attendance issues
Physical Skills
Essential:
- Excellent keyboard skills in the use of computerised systems e.g. bulk data input
Competencies and other skills required
Essential:
- Ability to relate well to children and adults
- Work constructively as part of a team, understanding school roles and responsibilities and your own position within these
- Ability to self-evaluate learning needs and actively seek learning opportunities
- Ability to work effectively as part of a team
- Ability to take personal responsibility for organising day to day targets
- Ability to convey straightforward information, orally and in writing to colleagues, pupils and parents
- Ability to produce accurate and up-to-date records and reports as required
- Ability to maintain efficient record keeping systems
- Ability to convey information clearly and accurately
- Ability to work in an organised and methodical manner
What the school offers its staff
We can offer the successful candidate:
- A forward-thinking and supportive leadership team
- An outward-facing school with strong links in the local community
- A dedicated, supportive and enthusiastic administration team
- Positive and established partnerships with our parents and the wider community
- Friendly, well-motivated children who enjoy learning
- A challenging and highly supportive governing body
- A culture of continual professional development
- An inclusive and happy working environment with a great team
Further information about the job
Key Outcomes/ Activities
Organisation
- Liaise with Headteacher/ Assistant Headteacher on attendance matters and administer and support the as required
- Liaise with pupils, parents/carers and staff to effectively organise and manage the administration processes and procedures for attendance
- Take and convey messages from parents about absent pupils seeking to improve communication between the school and parents/carers
- To take supportive/remedial action in respect of individual absentees to secure their regular attendance at school
- Monitor pupil attendance, ensure checks are made on missing pupils, and ensure Integris and CPOMs are updated so that attendance is properly recorded and accurate data can be retrieved
- Provide advice and guidance to staff, pupils, parents/carers and others
- To act as pupil education advocate and to facilitate the educational partnership between home, school, community and LA, by support, liaison and negotiation, and where conflict arises to give paramount consideration to the interests of the child.
- To follow the school attendance response protocols set out the Attendance Policy
- Home visits to support pupils and families and accompany pupils to school where necessary.
- To deal with students who are vulnerable and have social and emotional difficulties. To support intervention and assist in the development of strategies to enable a swift response to absenteeism in school
Administration
- Undertake administrative tasks as directed by your line manager
- Undertake typing, word-processing, photocopying, filing and associated administrative tasks
- Scan documents and shred those no longer required
- Collate and prepare data/information and produce reports/information/data on a daily, weekly, termly, annual and ad hoc basis
- Request, collate, proof read and print reports/letters/documents as required
- Reply to parents’ requests for information or queries in writing and by telephone
- Produce and post up-to-date information on attendance notice boards, to ensure that staff and pupils are kept updated on attendance matters
- To contribute to the development and implementation of policies related to attendance issues
- Undertaking full range of clerical and administrative tasks as relevant to school needs. Producing full range of reports for senior members of staff. These include attendance reports for the Headteacher and Governors
- Dealing with correspondence and contacting parents and external agencies
- To maintain appropriate case records that can be used in any future legal proceedings
- Organise and attending meetings with parents to review Attendance
- Contact parents directly as appropriate over a range of attendance issues without reference to other personnel
- Contact and working with external agencies, particularly, Educational Welfare
- Contribute to Early Help meetings and developing and implementing strategies
- Mentor specific pupils, helping them to improve attendance
- Identify, refer and track vulnerable students in partnership with other professionals
- Home visits to support pupils and families where necessary
- To prepare letters to parents on attendance issues
- To handle requests for permission to authorise absences from parents
Resources
- Operate relevant equipment/ICT packages/information systems (e.g. MS Office, internet, intranet, Integris, E-mail, CPOMs)
- Provide advice and guidance to staff, pupils and others
- Undertake research and obtain information to inform decisions
Responsibilities
- Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
- Be aware of and support difference and ensure equal opportunities for all
- Contribute to the overall ethos/work/aims of the school
- Establish constructive relationships and communicate with other agencies/professionals
- Attend and participate in regular meetings
- Participate in training and other learning activities and performance development as required
- Recognise own strengths and areas of expertise and use these to advise and support others
- Work closely with key staff within the school to oversee attendance
- Identify problems and possible support and solutions to improve attendance
- Liaise with parents to ensure they understand their legal responsibility for their child
- Manage the process where legal action may be necessary
- Make referrals to other agencies, where appropriate
- Find ways for parents to build good relationships within the school
- Conduct late sweeps and truancy visits
Other duties commensurate with the grade of the post as directed by the Headteacher
The duties and responsibilities highlighted in this Job Specification are indicative and may vary over time. Post holders are expected to undertake other duties and responsibilities relevant to the nature, level and scope of the post and the grade has been established on this basis.
Commitment to safeguarding
Snapethorpe Primary is committed to the safeguarding of children and is a committed equal opportunities employer. Please note that our safeguarding requirements and practices mean we are only able to consider complete applications submitted using the application form – we cannot accept only CV applications. The successful applicant will be subject to an enhanced DBS check and safer recruitment checks including satisfactory references.
Applying for the job
This job requires you to download an application form, you will be able to upload the application once complete.
CVs will not be accepted for this application.
Additional documents
If you need these documents in an accessible format, please contact the school.
About Wakefield Snapethorpe Primary School
- School type
- Local authority maintained school, ages 3 to 11
- Education phase
- Primary school
- School size
- 644 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report
- School website
- Wakefield Snapethorpe Primary School website
- Email address
- abarnes@snapethorpeprimary.co.uk
- Phone number
- 01924 367396
Snapethorpe Primary is a large school with over 680 pupils and over 100 staff on role.
Our school is a place where everyone is included and valued. We are proud that our children enjoy coming to school and that they know their education and care are at the centre of everything they do.
With a focus on constantly improving, we nurture and celebrate individual talents and interests, emphasising high expectations and the importance of always trying one’s best in every situation.
This is an exciting time to join the school and help to shape our future as we change and develop with new members of the Leadership Team.
Arranging a visit to Wakefield Snapethorpe Primary School
To arrange a visit and increase the chance of a successful application email abarnes@snapethorpeprimary.co.uk.
School location
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