Post: Business Administration Apprentice
Location: Ormiston South Parade Academy based
Salary: In accordance with national apprenticeship wage
Status: Fixed term for 18 months
Hours: 37 hours per week Term Time + 5 days
Responsible to: Academy Business Manager
Overall purpose of the post is to develop clerical & administrative skills to support the Academy’s administrative and office function. The post holder will be responsible for administrative and reprographics duties, including reception duties – promoting a welcoming environment; promoting and supporting effective communication with school and parents, promoting and supporting effective day-to-day organisation within the Academy.
To be part of a team providing administrative and clerical support as effectively as possible, ensuring that communications and reports are made in a timely manner that meet the needs and expectations of all stakeholders including compliance with relevant OAT Head Office policies and processes as needed.
Main duties and responsibilities
Undertake responsibilities, duties and work in relation to:
o Word processing
o Presentation materials
o Spreadsheets and databases
Maintain filing systems both electronic and paper.
To distribute incoming and outgoing post and internal communication.
Assist with whole academy mailings.
Reception duties including greeting visitors, co-ordinating the visitor sign-in system, handling parental, pupil, staff and visitor queries, answering the telephone and receiving deliveries.
Ensure the office area is always tidy, clean, safe and attractive.
Administration support with organising events, trips and visits.
To implement fully and positively the Academy’s policy on office procedure.
Checking deliveries and ensuring the relevant paperwork is accurate.
Monitoring stationery stocks.
Being aware of emergency, security and safeguarding procedures in accordance with Academy policies.
Use of SIMS (School Information Management System) pupil database and various ICT packages and the operation of office devices and equipment.
To carry out reasonable tasks from time to time as directed by your Line Manager.
Systems, Policies and Procedures
Knowledge of and adherence to school administrative systems, policies and procedures.
Building Professional Relationships
Communicates with other school staff and teachers, senior leadership team, pupils, parents / carers, suppliers, visitors.
Exchanges information with Line Manager, Principal and other staff.
Record Keeping and Information Management
Maintain and update accurate and detailed records and systems.
Filing and archiving.
Problem Solving and Decision-Making
Makes decisions about own administrative work. Decision-making is short term; more complex decisions are referred to senior staff.
Knowledge, Skills and Experience
IT and keyboard skills
Physical Demands and Working Conditions
Normal physical effort with a mixture of sitting, walking and carrying minor loads.
Work normally carried out in an office environment
Be aware of promote and comply with policies and procedures relating to safeguarding, child protection, health, safety, security, confidentiality and data protection, reporting all concerns to an appropriate person.
Be aware of, and support, differences and ensure equal opportunities for all.
Maintain confidentiality of information acquired in the course of undertaking duties.
Ensure that work is completed in compliance with relevant legislation and procedures relating to this role.
Ensure GDPR principles are embedded in normal working practices.
Post holders may be required to work flexibly in order to meet the business needs. All staff are required to partake in performance management and training activities.
The above list is not exclusive or exhaustive, and the school may require the post holder to undertake duties commensurate with the level of the role.
As part of your wider duties and responsibilities, you are required to promote and actively support the Academy’s responsibilities towards safeguarding.
The Trust expect that employees deal with people politely and tactfully, communicating with colleagues both formally and informally, modelling the Academy’s Code of Conduct and the equality policy objectives.
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.
An enhanced disclosure and barring check will be a requirement of the post.
This job post has expired.