Clerk to Trustees/ Governance Professional

Caistor Grammar School, Market Rasen, Lincolnshire, LN7 6QJ

14 days remaining to apply

• Job start date

  1 September 2026

• Closing date

  1 July 2026 at 12pm (midday)

• Date listed

  17 June 2026

Job details

• Job role:
  • Administration, HR, data and finance
  • Other support roles
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: 170 hours per year - 14 Meetings a year (Each meeting will require approximately 10 hours total – 2 hours in preparation, 3 hours in attendance and 5 hours in creating and circulating the resulting minutes and associated action and administration. Evening availability is required for the meetings; however flexible home working is available for all other hours work.) Additional hours may also be required to clerk for ad hoc committees.
• Contract type: Permanent
• Full-time equivalent salary: £25,583 - £27,694 FTE
• Actual salary: (£2598.26 - £2812.04pa ACTUAL)

What skills and experience we're looking for

Job details

Salary: £25,583 - £27,694 FTE (£2598.26 - £2812.04pa ACTUAL)

Payscale: NJC 5 - 10

Hours: 170 hours per year - 14 Meetings a year (Each meeting will require approximately 10 hours total – 2 hours in preparation, 3 hours in attendance and 5 hours in creating and circulating the resulting minutes and associated action and administration. Evening availability is required for the meetings; however flexible home working is available for all other hours work.)

Additional hours may also be required to clerk for ad hoc committees.

Contract type: Permanent

Start Date: 01.09.26

Reporting to: Chair of Trustees

Main purpose

To provide a professional, efficient and comprehensive clerking service to the Board of Trustees within a Single Academy Trust, ensuring full compliance with statutory and regulatory requirements, including the Academy Trust Handbook and relevant education legislation. The postholder will support Trustees, Members and Senior Leadership in delivering effective governance, enabling robust strategic oversight and informed decision-making.

Working closely with Board of Trustees that hold significant strategic responsibility, the Clerk will ensure the smooth running of all governance processes, including the accurate preparation of agendas, minutes and documentation, and the maintenance of statutory records. The role requires a high level of attention to detail, strong organisational skills and the ability to provide proactive governance advice.

The Clerk will demonstrate absolute commitment to confidentiality, integrity and impartiality, supporting the Trust in upholding the highest standards of accountability and transparency in line with expectations for academy governance.

Duties and responsibilities

Knowledge and understanding

The governance professional (clerk) will:

Ø Know the features of effective governance, and the board’s governance structure and core functions

Ø Understand their role as set out in the trust’s articles of association

Ø Understand key national education policies and the local education context in which the board is operating

Ø Know the board’s duties under legislation and statutory guidance

Ø Understand the importance of the board adhering to and promoting the School’s internal procedures

Ø Understand the School’s governance structure, including legal structure and constitution

Ø Understand the principles of records management and have working knowledge of the Data Protection Act and the Freedom of Information Act

Ø Understand the board’s accountability to and relationship with other bodies

Ø Know the board’s code of conduct and strategic priorities

Ø Understand the School’s culture, values and ethos

Ø Know which information about student performance and financial management will be used by the board to hold leaders to account

Ø Know the requirements of charity and company law

Ø Know the trust’s funding agreement(s) and articles of association

Administration

Ø Check that meetings are quorate, and if not, provide appropriate advice on how to proceed

Ø Establish and maintain efficient procedures for meetings, sharing documents in a timely manner

Ø Promote the use of project management tools (including risk registers) to support the chair

Ø Make sure that board papers are clear and accurate, and that minutes capture discussion points and actions

Ø Challenge the board if meetings are not conducted in a proper or orderly manner

Ø Support the chair in identifying priorities and upcoming issues when planning meetings

Ø Evaluate administrative procedures to ensure effectiveness, and adapting these where necessary

Ø Prepare thoroughly for meetings and ensure that outstanding action points are acted on

Ø Maintain or help maintain accurate registers (e.g. register of interests)

Ø Establish and administer procedures for filling vacancies on the board

Ø Keep a record of Trustees’ attendance

Ø Understand the principles of confidentiality and apply this to their own work and that of the board

Ø Have an eye for detail and excellent proofreading skills

Ø Use technology effectively to streamline the board’s processes

Ø Communicate information clearly, logically and impartially by using a range of presentation methods as appropriate

Ø Have a systematic approach to managing documentation and other records that meets legal requirements for records management

Ø Have excellent time management skills

Ø Remain calm and maintain a high standard of work under pressure

Advice and guidance

Ø Provide appropriate information for the board and check the credibility of sources

Ø Update the board on changes to legal or statutory requirements

Ø Access third-party guidance on behalf of the board where necessary

Ø Inform the board about training and development opportunities

Ø Provide clear, logical and impartial advice to the board

Ø Clearly explain difficult concepts, including information on the board’s legal duties

Ø Understand the principles of conflicts of interest, and is able to advise the board on managing and avoiding these

Ø Understand how and when to escalate concerns where there is non-compliance or suspected misconduct

Ø Speak out where the board is overstepping its strategic role or is not following the code of conduct

People and relationships

Ø Build effective professional relationships with the board, external contacts and others

Ø Use appropriate influencing skills to gain the board’s confidence

Ø Establish effective channels of communication with the board, the wider school and any external contacts and partners

Ø Contribute to discussions about the design of governance committees and structures

Ø Advise the board when Trustees’ terms of office end, and assess the effect this will have on the board’s skills mix

Ø Establish and facilitate transparent procedures to fill vacancies

Ø Help the board to create a culture in which challenge is welcomed

Ø Support the board when carrying out self-evaluation exercises

Ø Remain committed to improving own performance and that of others involved in governance, taking advantage of opportunities to attend training and development

Notes:

Please note that this is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks. The postholder may be required to do other duties appropriate to the level of the role, as directed by the headteacher or line manager.

Ø Deadline for applications: Wednesday 1st July, midday

Ø Interviews: TBC

Ø Email: Charlie.coulston@caistorgrammar.com with your application. You must complete an application form to apply for this role. [link] Your application cannot be considered if you do not complete the school form.

Ø We reserve the right to interview before the deadline date, and appoint & withdraw advert, if appropriate

What the school offers its staff

Caistor Grammar School is committed to creating a diverse workforce. We will consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage, or civil partnership.

We are committed to safeguarding and promoting the welfare of young people and expect all staff share this commitment. All posts will be subject to an enhanced DBS disclosure, medical, reference and Social media/web search checks. All Pre-employment checks are in line with "Keeping Children Safe in Education. Shortlisted applicants will be subject to a Social Media/ Web search check. This does not form part of the shortlisting process, and you will have a chance to address any issues of concern that come up during the search.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

• We are committed to safeguarding and promoting the welfare of young people and expect all staff
share this commitment.
• All posts will be subject to an enhanced DBS disclosure, medical, reference and Social media/web
search checks.
• All Pre-employment checks are in line with "Keeping Children Safe in Education.
• Shortlisted applicants will be subject to a Social Media/ Web search check. This does not form
part of the shortlisting process and you will have a chance to address any issues of concern
that come up during the search.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

Additional documents

If you need these documents in an accessible format, please contact the school.

Clerk to Trustees (Governance Professional).pdf - 258 KB (opens in new tab)

About Caistor Grammar School

• School type: Academy, ages 11 to 18
• Education phase: Secondary school
• School size: 669 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: Caistor Grammar School website
• Email address: charlie.coulston@caistorgrammar.com
• See more jobs: teaching-vacancies.service.gov.uk/organisations/caistor-grammar-school-market-rasen

We are based in the heart of Caistor, a market town standing on the edge of the Lincolnshire Wolds. Lincoln is 24 miles to the south and Grimsby 12 miles to the east. To the north, over the Humber Bridge, Hull is about 30 minutes from here and major cities like Doncaster, Sheffield and Leeds can be reached easily within an hour and a half along the M180 motorway. Property prices are very reasonable compared to other parts of the country, while to the east you can enjoy the delights of the coast in resorts to suit everyone’s tastes.

The School is a special, unique place. All staff, teaching, administration and support, work hard to ensure that our students receive the best education possible. We number approximately 690 students, including 180 in the Sixth Form. We are also proud to be a single academy trust with a very supportive parental and governing body. We are keen to maintain our independence.

The School was founded in 1631 and the original school room is still in use. Most of our work, however, is done in buildings which were substantially remodelled and extended in the very recent past. In 2005, our Manning Building was extensively re-modelled to provide improved accommodation for Modern Languages, PE and History. We also gained an all-weather pitch and a new sports pavilion. The School has a new Food Technology Room, new Music facilities and we have extended our science provision creating the Olympic Torch Building for the teaching of Physics in 2014. Last summer our dining hall was expanded and remodelled. We have just submitted an ambitious £1.2m bid to create a new library and a multi-use performance facility.

We have been actively involved in a number of partnerships with other Lincolnshire Schools and local businesses. We are a selective school drawing our pupils from the upper 25% of the ability range. All our sixth formers are working for three or four A-levels and nearly all go on to either employment, apprenticeships and higher education, including Oxbridge and Russell Group universities. Our students are well motivated and, to quote our last inspection, ‘relish their learning.’ The atmosphere of the School is friendly, purposeful and inclusive. Colleagues are encouraged to develop their own skills and abilities in a supportive environment.

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