Cover & Communications Administrator

Southend High School for Girls, Southend-on-Sea, Essex, SS2 4UZ

13 days remaining to apply

• Start date details

  April 2026

• Closing date

  2 April 2026 at 1pm

• Date listed

  20 March 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £19,724.00 - £20,700.00 Annually (Actual) 30 hours per week - Term time including 5 INSET days, plus one week (5 days during school holidays, the last week of August)

Cover & Communications Administrator job summary

We are seeking an enthusiastic and highly organised Cover & Communications Administrator to join our team. This is an exciting and varied role at the heart of school operations, contributing to both the smooth running of the school day and the promotion of our vibrant school community.

The successful candidate will bring strong administrative skills, the confidence to work independently, and a positive, proactive approach. Excellent communication, strong attention to detail, and the ability to manage competing priorities in a fast-paced environment are essential.

Experience in a school environment, including the use of SIMS (School Information Management System) or a similar MIS (Management Information System), would be an advantage but is not essential.

The successful candidate will be required to:

• organise the daily teaching cover arrangements, ensuring lessons are supervised and disruption to learning is minimised.
• monitor staff attendance and communicate potential concerns to senior staff and the HR Manager where appropriate.
• work closely with Independent Learning Supervisors (ILSs), supporting their deployment, induction and training, and maintaining an up‑to‑date register of supply/ILS staff.
• coordinate re-rooming for events, examinations and internal activities, ensuring information is shared promptly with staff and students.
• ensure cover work is distributed effectively, liaising with departments where needed.
• contribute to the school’s communications, including managing front-line communication and helping to promote the school’s work and student achievements through social media.
• update the school website, ensuring statutory and key information remains accurate and current.
• support the Data & Systems Manager with timetable, systems and admissions administration, including assistance during GCSE Results Day and Sixth Form enrolment.
• provide general administrative support in line with school needs.

The successful candidate will:

• Be a friendly, confident communicator who can build positive working relationships.
• Be someone who enjoys working as part of a team but is equally comfortable using their own initiative.
• Have strong organisational ability, accuracy, and the resilience to work to tight deadlines.
• Have good ICT skills, especially Microsoft 365 (or similar); experience with SIMS is desirable but not essential.

We can offer you:

• Training on Schools Information Management Systems (SIMS) and other systems as required.
• Training on the management of social media assets and website administration.
• A strong, highly qualified staff team and an ethos of tolerance and respect with a family community spirit.
• A commitment to ongoing professional development and staff wellbeing.
• Access to external CPD.
• An environment which promotes innovation.

Working Pattern:

5 days per week, 30 hours per week

Monday-Friday: 7:30am-2:00pm

30-minute unpaid lunch break

Term time including 5 INSET days, plus one week (5 days during school holidays, the last week of August).

This is an on-site role.

We are committed to safeguarding and promoting the welfare of children and young people, and we expect all staff to share this commitment. The successful candidate will be subject to an enhanced DBS check.

Please note: We do not accept applications via agencies.

If you have any questions about the role, please email HR@shsg.org.

Application forms must be completed in full online on My New Term and must include a supporting statement explaining how your skills and experience meet the requirements of the role, with particular reference to the Person Specification and Job Description. CVs will not be accepted.

Completed applications should be submitted by Thursday 2nd April 2026 at midday.

We reserve the right to close the vacancy early if we receive a high volume of applications.

As we may interview suitable candidates as applications are received, applicants are encouraged to apply as soon as possible.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

All staff at Southend High School for Girls have a responsibility for safeguarding and promoting the welfare of children. The successful applicant will be required to complete an enhanced DBS check.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Southend High School for Girls

• School type: Academy, ages 11 to 18
• Education phase: Secondary school
• School size: 1253 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: Southend High School for Girls website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/southend-high-school-for-girls

Southend High School for Girls is a grammar school with academy status with approximately 1260 students including a sixth form of 360 students.
The school is situated on Southchurch Boulevard in the east of the City of Southend-on-Sea, Essex.
Southend High School for Girls is built on strong traditions and values and has a long and illustrious history of over 100 years of educating the brightest minds in the country. At the core of our philosophy, we believe that students should be safe, happy and successful.
Our team of staff are all experts in their fields and are passionate about the education and well-being of our young people. We are unashamedly ambitious for them and aspire to create a pervasive ethos of high expectations and promote discipline and good behaviour in school life.
Our moral purpose is to ensure that our students experience a rigorous and stretching academic education on the one hand, and outstanding wider personal development on the other. We believe that our students should develop high self-efficacy and self-belief and be confident and fearless – demonstrating resilience in the face of challenges.
Being a member of a high-performing grammar school demands hard work, fortitude and a can-do attitude; participation, energy and commitment are our non-negotiables – but the results are well worth it.
If Southend High School for Girls sounds like the sort of place where you would like to work – and where you feel you could make a major contribution to its continuing success – then we would love to hear from you.

School location

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