- School type
- Academy, ages 9 to 19
- School size
- 183 pupils enrolled
- Age range
- 9 to 19
- Ofsted report
- View Ofsted report
- School website
- St Philip's School website
EHCP Coordinator & School Administrator – St Philip’s School
More than one location, Orchard Hill College Academy Trust25 days remaining to apply
Start date details
As soon as possible
Closing date
21 April 2026 at 11:59pm
Date listed
27 March 2026
Job details
Job role
- Administration, HR, data and finance
- Pastoral, health and welfare
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 36 hours, Full time, Monday and Tuesday, 8.30-4.30. Wed, Thurs, Fri 8.30 – 4.00pm Term time only plus 20 days
Contract type
- Permanent
Full-time equivalent salary
- Outer London, Grade F, Point 28 £34,535.49 (FTE £36,579)
What skills and experience we're looking for
St Philip’s School is a special school offering places for pupils aged 9 to 19 with a wide range of abilities and additional needs, including complex autism.
Located in the Royal Borough of Kingston, on a spacious green site in Chessington, the school is equipped with extensive indoor and outdoor sports facilities, vocational spaces, and a dedicated pupil support team offering a variety of therapies. We are proud to have recently opened a brand-new vocational block, expanding opportunities for students to develop practical skills in a modern, purpose-built environment.
Our small class sizes allow dedicated staff to support each pupil’s development at their own pace, whether they are following academic pathways or focusing on life skills.
We are looking for a highly organised and proactive EHCP & School Administrator to join our team. This is a vital role supporting the effective coordination, monitoring, and review of pupils’ Education, Health and Care Plans (EHCPs), ensuring high-quality provision for children with Special Educational Needs and Disabilities (SEND). The successful candidate will also provide wider administrative support across the school, helping to ensure smooth and efficient day-to-day operations within a busy school environment.
Key Responsibilities:
Coordinate and manage all aspects of EHCP processes, including annual reviews, documentation, and compliance with statutory timelines.
Act as the main point of contact for EHCP-related matters, liaising with staff, parents, and external professionals.
Maintain accurate and up-to-date SEND and EHCP records, ensuring all files and data are organised and compliant.
Support the SENCo with SEND administration, reporting, and preparation of documentation for assessments and reviews.
Provide general administrative and office support, including reception duties, data management, and assisting with school-wide operational tasks.
Key Requirements:
Experience working in a school or educational setting, with a strong understanding of SEND Code of Practice and EHCP processes
Excellent organisational, administrative, and workload prioritisation skills
Ability to handle sensitive information with discretion and professionalism
Confident communicator with staff, parents, and external professionals
Strong IT proficiency, including Microsoft Office, Excel, and school MIS systems
What the school offers its staff
OHCAT is an exciting, forward-thinking organisation, and we offer many benefits to attract and keep our staff, contributing towards maintaining and improving wellbeing, and encouraging our required behaviours, achievements, values, and skills. Below is just a selection of the benefits available to our employees:
Rewards & Benefits:
Pathways for progression within the trust, ensuring you can grow and thrive in a supportive and inclusive environment.
Pension Scheme - you will be enrolled in either the Local Government Pension Scheme (LGPS) or the Teachers' Pension Scheme (TPS), both offering life cover and financial protection for your family.
Salary Sacrifice Schemes (Cycle Scheme, Employee Car Lease Scheme and Home Electronics Scheme)
Employee Wellbeing - We support employee wellbeing with access to counselling, mental health support, generous leave, flexible working, and enhanced parental leave including Employee Assistance Programme, My Gym Discounts, Corporate Eyecare Scheme
Employee Discounts (Blue Light Card, Costco Membership, Discounts for Teachers, and more)
Other (Season Ticket Loan and Employee Referral Scheme)
Further information about the job
The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.
Visas cannot be sponsored.
If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on school website (opens in new tab)Additional documents
If you need these documents in an accessible format, please contact the school.
About Orchard Hill College Academy Trust
- Type
- Multi-academy trust
- Email address
- llewis2@orchardhill.ac.uk
Orchard Hill College (the College) and Orchard Hill College Academy Trust (the Trust) together form Orchard Hill College and Academy Trust (OHC&AT), a family of specialist education providers for pupils and students from nursery to further education across London, Surrey, Sussex and Berkshire. As an Outstanding provider (Ofsted 2019) and Academy sponsor, Orchard Hill College has a strong track record for making a positive impact within the local communities it serves.
Pupils and students within the OHC&AT family have a wide range of learning abilities and additional needs including autistic spectrum disorder; speech, language and communication difficulties; social, emotional and mental health; profound and multiple disabilities; and physical disabilities including multi-sensory impairment and complex health needs.
Our ambition is to contribute further to improving the education offer for all pupils and students in our communities, including those with SEND. The College offers specialist educational programmes for students aged 16 and over in College centres and satellite provision in London and the South. The Academy Trust enables us to build on and extend scope of our work in these geographical areas, so that Academy pupils can also benefit from our expertise and access a greater range of opportunities arising from our strong community and stakeholder networks.
Supporting our College and Academies, OHC&AT also operates a range of services and support including Quality and Standards, Learning Support and Business Support.
School Details
St Philip's School
Arranging a visit to Orchard Hill College Academy Trust
To arrange a visit and increase the chance of a successful application email llewis2@orchardhill.ac.uk.
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