Events Coordinator
The Chalk Hills Academy, Luton, Bedfordshire, LU4 0NE2 days remaining to apply
Start date details
Asap
Closing date
7 May 2024 at 9am
Date listed
25 April 2024
Job details
Job role
- Teaching assistant
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £25,119.00 Annually (Actual) NJC L4 9 £25,119 actual salary (37 hrs per week over 52 weeks) 26 days holiday
Events Coordinator job summary
Events Coordinator
The Chalk Hills Academy are looking to recruit an organised, reliable, and confident Events Coordinator to oversee and manage school lettings. As an Events Coordinator you will oversee and manage bookings, coordinating with lettings clients, as well as managing the facilities during each booking, and be eager to generate new business by marketing and promoting the academies facilities. An ideal candidate will be passionate about delivering excellent customer service and delivering solutions to problems that may arise during bookings.
At our Academy, you will find supportive and encouraging colleagues within school leadership and throughout the school. It is incredibly important to us here at The Chalk Hills Academy that all our staff feel valued, listened to, mentored, challenged and given adequate opportunities to develop.
If you want to grow and develop in a varied and interesting role, come and join us.
Job specifics
Responsible to: Business Manager TCHA
Responsible for: School community lettings and private hire
Salary Scale: NJC L4 9 £25,119 actual salary (37 hrs per week over 52 weeks) 26 days holiday
Working Pattern: The working hours are 37 hours per week, Mon-Thu 2pm-10pm, Sat or Sun 9am-4:30pm with a 30 mins lunch or dinner.
The Trust reserves the right to interview and appoint a suitable candidate before the deadline date.
The successful candidate will have:
Previous experience in School Facility hire.
Experience with dealing with external suppliers /customers.
Good customer service and communication skills.
Ability to problem solve.
Flexible in working hours, available to cover at short notice.
Collaborative and team player.
Experience in managing a team.
Principal responsibilities:
1.Oversee and manage the facilities for out of hours lettings. Including 3G Football pitches, Dance studios, sports halls, classrooms, and various other facilities.
2. Oversee and manager internal school events. Coordinate with lettings, cleaning, site and any other staff members.
3. Oversee and manage the lettings booking system and email account and liaising directly with clients over their requests.
4. Liaising with lettings clients and internal school events to ensure accurate bookings.
5. Tracking and monitoring lettings income and associated budgets.
6. To report trespass, theft, or unauthorised parking of vehicles to the schools Site manager.
7. To oversee the security of the premises during lettings and on lock up, working with the security guards on site and liaising with the security contractors.
8. Ensure that staffing rotas are planned in advance, arrange cover for absent staff and keep the lettings diary up to date, accurate and shared amongst relevant parties.
9. Ensure a smooth and seamless running of the lettings provision
10. Liaise with the Trust Finance Team as required to ensure appropriate and accurate billing of letting bookings.
11. To update and maintain the school website with respect to lettings and liaise with the school’s IT and Marketing Manager accordingly.
12. Benchmarking letting rates annually to market rates, drawing increases proposal for the review of the finance director.
13. Ensuring measures are placed to meet budgeted income levels, keeping business manager informed of any concerns.
14. To generate income through new business and promote lettings working with the marketing department.
15. To have a continuous improvement approach to all processing, making suggestions for improvements/refinements to the current working processes as appropriate.
16. Such other duties as reasonably correspond with the general character of the post and are commensurate with its level of responsibility.
17. Manage a small team.
18. Work around school commitments with Hirers and offer facilities in other academies around the Trust.
19. Address all complaints with an effective resolution.
Wider Responsibilities:
Oversee general porterage duties related to lettings or school events, including moving sports equipment within the school ensuring the effective set up and take down of lettings equipment, communicating tasks to the site team and security guards with prior and sufficient notice.
Perform duties in line with health and safety regulations (health and Safety at work act 1974) and act where hazards are identified, reporting serious hazards to the Trust Manager for Facilities and Estates immediately.
Undertake regular health and safety checks of buildings, grounds, fixtures and fittings (including compliance with fire safety regulations) and equipment, in line with other schedules to ensure that all facilities are fit for purpose.
Adhere to the school, Trust, local and national authorities’ guidelines, and exercise professional discretion at all times.
Be aware of, and comply with, policies and procedure relating to child protection, health, safety and security, confidentiality and GDPR regulations, reporting all concerns immediately to an appropriate person.
Participate in training and other learning activities and performance development as required.
Contribute to the overall ethos/work/aims of the school and Trust.
Attend relevant meetings as required.
To maintain confidentiality.
To undertake First Aid and Fire Warden training and act in those capacities upon qualification
Cover for colleagues with a similar job role in their absence
Other duties and responsibilities (Generic to all posts):
To promote the Academy as an inclusive institution which celebrates diversity and engages all learners and staff.
To support the ethos of the Academy
To comply with all relevant Academy policies and procedures, including those relating to Health and Safety
To actively participate in relevant Academy processes including appraisal
To undertake relevant CPD as agreed with line manager and to attend relevant meetings
To support the Academy links with the community
This post is subject to the enhanced level of Disclosure.
This job description sets out the main duties and responsibilities of the post and each individual task may not be identified. The post holder will be expected to undertake such other duties as reasonably correspond with the general character of the post and are commensurate with its level of responsibility. The job description may, in consultation with the post holder, be changed to reflect changes to the post.
The Shared Learning Trust – Staff Benefits
We offer a fantastic range of benefits across our trust, supporting our staff in a variety of ways. From an extensive Wellbeing package to an onsite car wash, you can be reassured that we have your best interests at heart.
Perkbox and Perkbox Medical
NPQ’s Teacher Development Trust and training courses with The National College
Staff social events, including 5 a-side football and BBQs
Reduced gym membership rates and free on-site gym
Staff recognition with reward shopping vouchers
On-site Indian head or shoulder massage
Online delivery drop off service, including Amazon
Free eye test vouchers
Support for all staff with an experienced licensed counsellor
Free tea and coffee plus a reusable bamboo coffee cup for new starters
Free onsite car parking at all academies
Cycle to work scheme
Enhanced pension employers’ contribution and death in service payment
Refer a friend £500 bonus scheme
Safeguarding
We believe in the safeguarding and welfare of children and expect all staff to share this view’.
The Academy is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service. We are an equal opportunities employer.
The Department for Education (DfE) has set out statutory guidance ‘Keeping Children Safe in Education’ for schools and colleges on safeguarding.
Safeguarding is defined in paragraph 4 as:
“Protecting children from maltreatment; preventing impairment of children’s health or development; ensuring that children grow up in circumstances consistent with the provision of safe and effective care; and taking action to enable all children to have the best outcomes.”
The definition of 'children' includes everyone under the age of 18.
Commitment to safeguarding
The Shared Learning Trust is committed to safeguarding and child protection at every stage of the recruitment process.
Applying for the job
Using the application form
This school accepts applications through their own website, where you may also find more information about this job.
About The Chalk Hills Academy
- School type
- Academy, ages 11 to 18
- Education phase
- View all Secondaryjobs
- School size
- 1575 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- The Chalk Hills Academy website (opens in new tab)
Secondary
School location
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