Examinations Officer
Fulbrook, Milton Keynes, Bedfordshire, MK17 8NP2 days remaining to apply
Closing date
7 February 2025 at 12pm (midday)
Date listed
30 January 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £30,060.00 - £35,234.00 Annually (FTE) 42 weeks - 39 weeks incl. inset days plus 3 weeks summer
Examinations Officer job summary
Main duties and responsibilities:
Planning
Maintain and develop systems to manage and coordinate all aspects of the exams administration process for both internal and external examinations.
Understand qualifications and how they are assessed.
Manage own time effectively to ensure key tasks are undertaken and external key dates and deadlines are met (achieved by creating - and working to - an annual exam plan).
Communicate clear internal deadlines and processes for gathering and sharing exam-related information from/with relevant internal stakeholders (SLT and Subject Leaders).
Brief candidates, staff, parents and carers on examination regulations and requirements.
Actively support the Head Teacher in co-operating with the JCQ Centre Inspection Service, JCQ Regulations and all regulatory requirements needed as an examination centre.
Manage arrangements to receive, check and store question papers and examination material safely and securely at all times and for as long as required in accordance with the regulations.
Contribute to the review of exam-related policies as required by the regulations and accurately reflecting working practices in the centre.
Entries
Implement processes and liaise with relevant internal stakeholders to gather correct entry information to internal deadlines implementing strategies to avoid late (or other penalty) fees.
Register or enter candidates for an examination or assessment in accordance with the awarding bodies’ published procedures and published deadline for that qualification.
Effectively use internal and external IT systems to submit and manage awarding body registration and entry data.
Liaise with relevant internal stakeholders to ensure final entries/registrations that have been submitted to an awarding body are regularly monitored, submitting timely changes (amendments/withdrawals), to ensure candidates take the correct papers, at the correct time, and enabling awarding bodies’ to deliver accurate results to the centre.
Pre-exams
Manage a team of invigilators (recruiting, training, and scheduling to cover all exams).
Manage the arrangements for the timetabling, rooming, seating, resourcing and invigilation of examinations in accordance with the regulations, making all stakeholders aware of this information.
Ensure all candidates are notified of their examination entries and the dates and times of their examinations/assessments.
Ensure all candidates are aware of the JCQ and awarding body information and regulations regarding the conduct of their examinations/assessments in advance of these taking place.
Confirm relevant internal stakeholders complete administrative tasks associated with centre assessed work in an accurate and timely manner in accordance with the requirements of awarding bodies and moderators.
Effectively manage arrangements for the secure storage and dispatch of examination scripts for marking.
Make arrangements for internal examinations, including the production of the timetable, rooming and invigilation and liaising with Subject Leaders and the SENDCo, to ensure that all required materials are in the examination rooms for the start of the examination and access arrangements for candidates with special educational needs are in place.
Exam time
Effectively manage the conduct of examinations in accordance with JCQ regulations and/or awarding body rules.
Ensure all exam accommodation is prepared in accordance with the requirements.
Effectively deploy fully trained invigilators to exam rooms according to the requirements.
Manage unexpected issues/irregularities which may affect the conduct of examinations.
Support the Head of centre in investigating and reporting cases of suspected or actual malpractice in connection with an examination, as required by the JCQ and awarding bodies.
Maintain the confidentiality and security of candidates’ responses and dispatch scripts according to the requirements.
Encourage a positive examination culture in the school to which all staff and students subscribe.
Results and Post-Results
Ensure candidates and relevant internal stakeholders are aware of processes, key dates and deadlines in relation to the issue of results and the arrangements for post-results services.
Plan, prepare for, and manage the restricted release of results and the distribution of provisional statements of results in accordance with JCQ regulations and/or awarding body rules.
Effectively use external IT systems to administer post-results services in accordance with the regulations to the published deadlines.
Manage and administer the receipt, distribution and retention of examination certificates according to the regulations.
General
Undertake any other duties associated with the role of the Examinations Officer, or as part of the Administration Team, as directed by the Head teacher.
This job profile is a guide to the work that you will initially be required to undertake. It may be altered from time to time to meet changing circumstances of the school. It does not form part of your contract of employment.
Other Information:
Kingsbridge Educational Trust and schools are committed to safeguarding and promoting the welfare of children and vulnerable adults. All employees are expected to share this commitment, to follow the school’s safeguarding policies and procedures and to behave appropriately towards children and vulnerable adults at all times, both in work and in their personal lives.
All school based posts are defined as Regulated Activity and therefore this post is subject to an Enhanced with Barred List Disclosure and Barring Services (DBS) check.
Commitment to safeguarding
Fulbrook is committed to safeguarding and promoting the welfare of children; all staff are expected to share this commitment and all applicants must be willing to undergo child protection screening, including checks with previous employers, prior to interview. An enhanced DBS (Disclosure and Barring Service) check is required for all successful applicants.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About Fulbrook
- School type
- Academy, ages 9 to 16
- Education phase
- Secondary
- School size
- 503 pupils enrolled
- Age range
- 9 to 16
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Fulbrook website (opens in new tab)
Fulbrook is a very popular, high achieving school, which is now an extended secondary school, providing education for Years 5 – 9 and extending the offer to Year 11 by September 2024. Please visit our school website to learn more about the school vision. The future is coming… Come with us!
Set in a magnificent green field site, just within the county boundary of Bedfordshire, the school is close to the exciting and vibrant city of Milton Keynes in Buckinghamshire. Our current number on roll is 470. As a 9-16 extended secondary school, we shall have approximately 720 pupils on roll by 2024.
We are a school, where everyone is known, valued and supported to achieve personal success.
We offer a very popular cash back health insurance package, providing dental, optical, diagnostic consultations, scans and various therapies including physio, chiropractic and osteopathy.
Fulbrook is committed to safeguarding and promoting the welfare of children; all staff are expected to share this commitment and all applicants must be willing to undergo child protection screening, including checks with previous employers, prior to interview. An enhanced DBS (Disclosure and Barring Service) check is required for all successful applicants.
School location
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