Exams and Data Officer
Westfield Academy, Watford, Hertfordshire, WD18 6NS46 days remaining to apply
Closing date
30 June 2025 at 11:59pm
Date listed
13 May 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £41,511.00 - £45,718.00 Annually (FTE) Pro Rata (Circa) depending on hours and weeks
Exams and Data Officer job summary
Job Description
Job Title: | Exams and Data Officer |
Grade: | Grade: M1, Scale point range: 32-36 Salary Range: £41,511 - £45,718 (FTE) Pro Rata (circa) depending on hours and weeks |
Hours/Weeks: | 37 hours per week Working Hours: 7:30am-3:30pm (including unpaid lunch break) 52 weeks preferred but 41 weeks (non negotiable) which includes 38 weeks term time+5 INSET days + 2 weeks in August |
Contract Type: | Permanent |
Responsibility for: | Exams and Data Assistant and the Invigilation Team |
Reports To: | Senior Leadership with Data & Exams responsibility |
Job Purpose
To ensure the efficient and effective running of all school end of year tests, KS3, KS4 and KS5 internal and external exams.
To maintain the exams and data management systems.
As part of the dual role, to be able to provide integral support to the academic functions of our school.
To contribute to the overall ethos, work and aims of the Academy.
Exams
Managing the entry process for GCSE exams, A - Levels and the BTEC registrations, ensuring all deadlines are met.
To liaise with Curriculum Leaders on syllabus information and exam entries.
To organise and run public exams, and in the case of internal mocks, to ensure an effective dry run for public exams.
To liaise with the relevant department regarding special access requirements/needs for individual students, when taking any exams.
To secure receipt, checking and storage of examination papers and related materials according to Joint Council for General Qualifications regulations.
To comply with the Academy’s charging policies in relation to the billing of resit candidates and amendments.
Ensure all examination entries are made following instruction by consultation with relevant middle and senior managers.
Inform students of their entry profile for all public external examinations (Statement of Entry).
Provide students with copies of relevant (JCQ) regulations for exam conduct and to display copies of (JCQ) regulations in examination areas.
Attend and administer KS4 and Sixth Form results days to ensure efficient distribution and collation of results and to download all results and deal with enquiries regarding results.
To recruit, train and manage external invigilators.
To produce the Academy’s public external examinations timetables
Ensuring that the full timetable is completed in advance of the start of the exam period, to display timetables on notice boards and to supply students with a copy of the examinations timetable.
To liaise with Premises Manager ensuring that all venues are booked well in advance.
Produce seating plans for all public examinations and mock examinations to ensure seating arrangements are in accordance with (JCQ) regulations.
To ensure the effective administration of all contributing grades and that marks (e.g., coursework, orals, etc.) are submitted to examination boards within the guidelines of the examination boards.
To deal with enquiries concerning results.
To assist with Presentation Evening.
To sort all Examination Certificates.
To be able to conduct MOCK examinations twice a year.
To run BTEC unit exams in January and external exams May/June.
On screen BTEC examinations and early examinations.
Data
To oversee Academy data through the use of SIMS and to ensure we have completed an accurate student census on time.
To oversee student achievement, behaviour and attendance data through the management of Go4Schools.
Ensure that data handling, reporting and analysis of pupil data identifies pupil performance and supports the cycle of school improvement, providing data and reports as requested.
Support the maintenance of the school timetable, including in-year pupil timetable changes and ensuring all students have a timetable at the start of the academic year.
To administer and manage the school pupil reporting procedures, including designing report templates, ensuring data entry is completed, production of reports and, on Go4Schools, supplementary documentation including letters, envelopes and explanatory notes.
To maintain the SIMS database.
To oversee GO4Schools and ensure training for SIMS/Go4Schools is provided when and where appropriate.
To produce data to support the Academy’s data review cycle.
To assist in setting up targets in Go4Schools and downloading data from Keys for Success or FFT (Fischer Family Trust).
To oversee Markbook in Go4Schools and to produce data as and when required.
To manage and coordinate the production of all pupil reports including End of Key Stage, full reports and interim reports.
Other Duties
Attend INSET sessions and participate in meetings as necessary and appropriate.
Invigilation as and when required.
To be accountable for the smooth running of the Academy’s examination cycle, the accurate and punctual production of the Academy’s census as well as ensuring the accuracy of student data on SIMS, Go4Schools and the Academy’s reporting system.
Attend and be involved in the planning of Open Evenings.
Working pattern flexibility during exam times is a requirement.
The duties and responsibilities listed above describe the post as it is at present. This role will be reviewed annually as part of the performance appraisal process and the post holder is expected to accept any reasonable alterations that may from time to time be necessary.
Westfield Academy is committed to safeguarding and promoting the welfare of Children and Young people. To meet this responsibility, we follow a rigorous selection process. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.
Person Specification
Attributes | Essential (or expected to train/qualify to that standard) |
Qualifications & Training |
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Relevant Experience |
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Knowledge, Skills and Abilities |
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Personal Qualities |
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Commitment to safeguarding
Westfield Academy and it's Trust Board fully recognise that they have a duty of care to ensure arrangements are in place for safeguarding and promoting the wellbeing of children. We recognise that all members of the school community, including volunteers and Trustees, will at all times play a full and active part in protecting our students from harm.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About Westfield Academy
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 1341 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- Westfield Academy website
It is with great pleasure that I welcome you to Westfield Academy. We are an over-subscribed, high-performing, non-selective Academy. We have been a consistently "Good" OFSTED school since 2012, with our most recent inspection being December 2019. During my time as Headteacher, our students have consistently achieved some of the best exam results in South West Herts.
School location
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