Facilities Admin
Chiltern Way Academy, Aylesbury, Buckinghamshire, HP22 6NL7 days remaining to apply
Closing date
30 November 2024 at 8am
Date listed
22 November 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time, part time: 25 hours per week / 39 weeks per annum term time only , although there is potential for full-time 37 hours per week for the right candidate.
Contract type
- Permanent
Pay scale
- Bucks pay range 2 £24,879 - £26,961 Pro-rata approximately, £14,256 - £15,449 25 hours per week / 39 weeks per annum 09.30 - 2.30 Monday - Friday
What skills and experience we're looking for
To provide efficient and professional administrative support to the MAT Estates Manager and site teams, maintaining and improving administrative systems as needed. Strong communication skills are essential to effectively process complex information and relay key details and action points to the team. The role also involves ensuring the smooth operation of the Facilities team, managing multiple tasks with ease.
· To ensure the provision of general administrative services
Support the Estates Manager and site teams with the administrative
workload.
- Ensure all issues raised are responded to in a professional and timely manner.
- Liaise with third party suppliers / contractors, monitoring performance.
- Support the Estates Department in maintaining a consistent and efficient service across the campuses. Including ensuring all Planned Preventative Maintenance (PPM) schedules are up to date.
- Helpdesk ‘every’ management, monitoring and responding to job requests,including liaising proactively and reactively with other staff and supply chain partners,
- Production of monthly reports identifying performance against agreed targets and budgets.
- Act as first point of contact within the Estates office during working hours.
- Monitor the Compliance for all campuses via ‘every’ system
- Deal with emails, post and deliveries and maintain responsibility for the office
- Update Smart log – run reports
- Liaise with Site staff across all campuses, assist where needed. · Maintain the Vehicle log. · Monitor the vehicle tracking and raise reports. · Raise Purchase Orders as necessary
MAIN DUTIES AND RESPONSIBILITIES - OTHER
To always maintain confidentiality in respect of Academy related matters
and to prevent disclosure of confidential and sensitive information
- To work within and encourage the Academy’s Equal Opportunity
policy and contribute to diversity policies and programmes in relation to discriminatory behaviour
- All staff have a responsibility to promote the safeguarding of children and young people
- Contribute to the overall aims and targets of the Academy, appreciate, and support the roles of other members of the staff team
- Attend INSET, appropriate training and relevant meetings as required and
participate in the Academy’s performance management process
- Carry out all duties and responsibilities with reasonable care for the health and safety of yourself and any other persons who may be affected by your acts or omissions at work and to co-operate fully with the Academy in health and safety matters
What the school offers its staff
- Bereavement leave
- Employee mentoring programme
- Enhanced maternity leave
- Enhanced paternity leave
- Free flu jabs
- Free parking
- On-site parking
- Sick pay
Commitment to safeguarding
Chiltern Way is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS check.
Applying for the job
Apply for the job by following the link below.
CVs are not accepted.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Chiltern Way Academy
- School type
- Academy, ages 4 to 19
- School size
- 265 pupils enrolled
- Age range
- 4 to 19
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Chiltern Way Academy website (opens in new tab)
- Email address
- ghowitt@chilternway.org
- Phone number
- 07496 701784
The Chiltern Way Academy Trust is a cutting edge and transformational organisation for students with ASC and SEMH, We currently have 7 campuses across the Trust ranging from Combined to Comprehensive schools.
Arranging a visit to Chiltern Way Academy
To arrange a visit and increase the chance of a successful application email ghowitt@chilternway.org.
School location
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