Finance Administrator
King Edward VI Grammar School, Louth, Lincolnshire, LN11 9LLThis job expired on 12 September 2024
Start date details
as soon as possible
Closing date
12 September 2024 at 9am
Date listed
4 June 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Subject
- Accounting
Working pattern
- Part time: Contract: Permanent – Term-time + 4 weeks (42 Weeks per annum) Hours: 30 hours over 5 days per week (6 hours per day) Salary: £18,585 per annum pro rata Grade: KE4-KE5 Start Date: as soon as possible
Contract type
- Permanent
Actual salary
- £18,585
What skills and experience we're looking for
We are looking to appoint a Finance Administrator who will be responsible for timely processing of the purchase and sales ledger in addition to managing the cashless payment system and assisting with various finance tasks to ensure the smooth running of the Finance/Payroll Office
What the school offers its staff
Use of Fitness Studio
Discounted Kenwick Spa and Leisure Corporate Membership
Free On-site Parking
Further details about the role
Main Responsibilities, Tasks and Duties
•To process all purchase orders/invoices, ensuring they are all approved, authorised and coded correctly to ensure paid on time. Ensuring invoices are saved, scanned and filed within the software system.
- Purchase ledger maintenance including dealing promptly with unapplied cash, requesting VAT invoices, copy invoices, resolving queries.
- Supplier statements should be checked and reconciled to ensure balances are all correct and agreed. •Set up new supplier accounts and maintain existing account details within the purchase ledger.
- Maintaining strong relationships with suppliers and deal with any queries from suppliers.
- To provide monthly reports, information and advice to all department/section budget holders to assist them in managing and monitoring their budgets.
- To assist with the issuing, processing and collating information associated with the annual departmental capitation process.
- To assist with the overseeing credit control e.g. issuing sales invoice and ensuring prompt chasing of any outstanding debtors.
- To assist with the safe handling and timely paying in of monies to school bank accounts and payment of invoices as required in accordance with the finance policy.
- To assist with the management of the Schools Online Cashless Payment system (Wisepay). •Oversee negotiations of new contract and terms to ensure best value by obtaining competitive quotes as instructed and agreed by the Finance Director and Headteacher.
- To ensure the inventory and fixed asset register is kept up to date.
- To assist with the collecting, collating and checking of payroll information for input.
- To review the EFA benchmarking information and other DFE initiatives to ensure value for money to regularly report to the Finance and Audit committee.
- Issuing declaration of interest and maintaining register for staff to ensure any interests are noted on trading report.
- Maintaining internal audit and other financial action plans.
- Reviewing systems and processes and making improvements and recommendations where necessary.
- Support the Finance & Business Development Director and Finance & Payroll Manager with other projects, ad hoc tasks and administration.
- To ensure the Finance Office is kept tidy and confidentiality is maintained by clearing desks and switching off or locking computers at the end of the day.
- To be responsible for ensuring the office conforms to Health and Safety regulations.
For full details, download our application pack.
We are committed to safeguarding
and promoting the welfare of our students and expect all staff and volunteers
to share this commitment. The School reserves the right to obtain formal and
informal background information about an applicant to determine whether they
are suitable to work at the School.
Online searches and reference checks will be undertaken on shortlisted
applicants and at interview all candidates must bring with them their birth
certificate and a valid passport to confirm their identity, in addition to
certificates confirming education and professional qualifications. An enhanced criminal record check via the
Disclosure & Barring Service (DBS) will be undertaken for the successful
candidate, including a check of the DBS Children's Barred List. All applicants
must be willing to undergo safeguarding screening appropriate to the post,
including checks with the DBS and at least two satisfactory references. It is
an offence to apply for the role if you are barred from engaging in regulated
activity relevant to children.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About King Edward VI Grammar School
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 927 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- King Edward VI Grammar School website (opens in new tab)
- Email address
- recruitment@kevigs.lincs.sch.uk
- Phone number
- 01507600456
Welcome to KEVIGS
King Edward VI Grammar School (KEVIGS) is an 11-18 school in Louth, Lincolnshire with approximately 960 students on roll. Our ethos is to provide our students with a holistic, academic education that builds a strong foundation for life beyond school.
School location
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